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SUPPLY CHAIN TRANSFORMATION: GUIDE FOR SUPPLIERS
BETH, PA. GROCERY VENDOR TIMELINE
DEPT.
TIMELINE TASK
PROCESS
CONTACT
Data Validation team will provide forms to vendors for timely completion to ensure set up of items, customer relations, etc. to aid in procurement plans.
Data Validation
Data validation begins
sdpfrdatavalidation@adusaprocurement.com
August 2021
Vendor discussions on current freight rates, transition plan and CPU agreements Data validation complete
October 2021
CPUContracts@adusaprocurement.com
Logistics
Three-phase data validation process must be complete on time to allow for IT testing and EDI setup and transaction testing. Teams reach out to suppliers via email and direct calls to establish these connections. All suppliers are asked to provide correct EDI contacts via email.
Data Validation
October 2021
sdpfrdatavalidation@adusaprocurement.com
November 2021
rbsesupport@retailbusinessservices.com
EDI / B2B
EDI setup begins
Inventory flow path and demand impacts communicated
Details shared with vendors through this Supply Chain Transformation Vendor Toolkit and through our monthly vendor communications, which are sent through the Vendor Portal .
Network Optimization
November 2021
Internal process.
December 2021
EDI setup complete
Once correct contacts are established, EDI will conduct testing. EDI team creates a test PO for all items using the production data set (not test environment) and sends to vendor. Vendor is required to positively validate the information sent and indicate if there are any discrepancies. ALL VENDORS Accounting to send request forms to vendors; vendors to provide completed forms for setup process. EDI team creates a test PO in BICEPS, and the PO is sent to the vendor. Vendor returns corresponding invoice. EDI Test plans to intercept the invoice using a new report that will compare the invoice against the PO sent and report any errors. ALL VENDORS Some vendors may be selected for roundtrip (BICEPS to Prompt) PO/Invoice testing. This is to test the overall flow of transactions through various business test cases required by accounting.
rbsesupport@retailbusinessservices.com
EDI / B2B
Cascading Process
rbsesupport@retailbusinessservices.com
EDI / B2B
All Item PO Test
Vendors needing new vendor #s identified
December 2021
RBS.Solutions@Retailbusinessservices.com
Accounting
Cascading Process
BICEPS PO/ Invoice Test
rbsesupport@retailbusinessservices.com
EDI / B2B
E2E testing; 25 vendor test only *Tests the overall accounting transaction flow EDI testing and go-live readiness complete Vendor responses for new vendor setup sent Relevant Efficiency Program discussions complete. Vendor inbound CPU agreements due back
Cascading Process
rbsesupport@retailbusinessservices.com
EDI / B2B
January 2022
rbsesupport@retailbusinessservices.com
EDI / B2B
January 2022
Vendors to provide completed forms for setup process.
RBS.Solutions@Retailbusinessservices.com
Accounting
Efficiency Programs
January 2022
Efficiency.programs@adusaprocurement.com
January 2022
Vendor to supply completed agreements to logistics team.
CPUContracts@adusaprocurement.com
Logistics
GO LIVE DATE: February 27, 2022
Go Time! ADUSA Distribution POs start to land at DC
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