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SUPPLY CHAIN TRANSFORMATION: GUIDE FOR SUPPLIERS
FREEZER SOUTH - MOUNTVILLE, PA. VENDOR TIMELINE DEPT. TIMELINE TASK PROCESS
CONTACT
Data Validation team will provide forms to vendors for timely completion to ensure set up of items, customer relations, etc. to aid in procurement plans. Teams reach out to suppliers via email and direct calls to establish these connections. All suppliers are asked to provide correct EDI contacts via email.
November 2021
sdpfrdatavalidation@adusaprocurement.com
Data Validation
Data validation begins
rbsesupport@retailbusinessservices.com
EDI / B2B
Feb. 2022
EDI setup begins
Details shared with vendors through this Supply Chain Transformation Vendor Toolkit and through our monthly vendor communications, which are sent through the Vendor Portal .
Inventory flow path and demand impacts communicated
Network Optimization
March 2022
Internal process.
Once correct contacts are established, EDI will conduct testing.
rbsesupport@retailbusinessservices.com
EDI / B2B
March 2022 EDI setup complete
Vendor discussions on current freight rates, transition plan and CPU agreements
CPUContracts@adusaprocurement.com
Logistics
April 2022
Three-phase data validation process must be complete on time to allow for IT testing and EDI setup and transaction testing. EDI team creates a test PO for all items using the production data set (not test environment) and sends to vendor. Vendor is required to positively validate the information sent and indicate if there are any discrepancies. ALL VENDORS Accounting to send request forms to vendors; vendors to provide completed forms for setup process. EDI team creates a test PO in BICEPS, and the PO is sent to the vendor. Vendor returns corresponding invoice. EDI Test plans to intercept the invoice using a new report that will compare the invoice against the PO sent and report any errors. ALL VENDORS Some vendors may be selected for roundtrip (BICEPS to Prompt) PO/Invoice testing. This is to test the overall flow of transactions through various business test cases required by accounting.
Data validation complete
sdpfrdatavalidation@adusaprocurement.com
Data Validation
May 2022
Cascading Process
rbsesupport@retailbusinessservices.com
EDI / B2B
All Item PO Test
Vendors needing new vendor #s identified
RBS.Solutions@Retailbusinessservices.com
Accounting
June 2022
Cascading Process
BICEPS PO/Invoice Test
rbsesupport@retailbusinessservices.com
EDI / B2B
E2E testing; 25 vendor test only *Tests the overall accounting transaction flow EDI testing and go-live readiness complete Vendor responses for new vendor setup sent Relevant Efficiency Program discussions complete.
Cascading Process
rbsesupport@retailbusinessservices.com
EDI / B2B
rbsesupport@retailbusinessservices.com
EDI / B2B
June 2022
Vendors to provide completed forms for setup process.
RBS.Solutions@Retailbusinessservices.com
Accounting
July 2022
Efficiency Programs
Efficiency.programs@adusaprocurement.com
July 2022
Vendor inbound CPU agreements due back
Vendor to supply completed agreements to logistics team.
CPUContracts@adusaprocurement.com
Logistics
August 2022
ADUSA Distribution POs start to land at DC
rbsesupport@retailbusinessservices.com
EDI / B2B
August 2022
Outbound pilot expected to begin for two Giant Food stores. Full outbound shipping will begin, with the first group of stores transitioning from the C&S Aberdeen facility to ADUSA Distribution.
February 2023
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