KCL - Assistant Campus Project Manager – Arts & Sciences Ca…

Assistant Campus Project Manager – Arts & Sciences Campus

“I’m fully committed to ensuring my directorate delivers to this progressive and ambitious philosophy ensuring we meet the strategic aims of the university, and improving the experience of staff, students and our communities”. Nick O’Donnell MRICS MCIBSE IEng Director of Estates & Facilities King’s College London

Contents

King’s College London Estates and Facilities Job Description & Person Specification Further Information & Application Process

KING’S COLLEGE LONDON

Since its foundation almost 200 years ago, King’s College London has been central to the establishment of London as one of the world’s foremost centres of academic excellence. Situated in the heart of what, by any measure, is one of the world’s most dynamic and international cities, King’s benefits from being shoulder-to-shoulder with

London’s great institutions. While King’s has a proud history, which has served the King’s family well for generations and made a profound contribution to modern life and society, King’s is neither captured nor defined only by its past. Indeed, King’s aspires to tackle global challenges and serve society in a way that is contemporary, forward-looking and unrestrained. King’s is: • one of the top 25 universities in the world (2016-17 QS international world rankings) • the fourth oldest university in England • research-led and based in the heart of London. King’s has over 27,600 students (including nearly 10,500 postgraduates) from some 150 countries and almost 6,800 employees. King’s provides world-class teaching and cutting-edge research: • In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings • Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*) • The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million. King’s has a distinguished reputation in: • the humanities • law • the sciences, including health areas such as psychiatry, medicine, nursing and dentistry • social sciences, including international affairs. King’s is in The Complete University Guide’s Top Ten for: • Business Management Studies • Classics & Ancient History • Dentistry • Education • Food Science • History • Law • Music King’s has influenced many of the advances that shape modern life, such as: • the discovery of the structure of DNA • research that led to the development of radio, television, mobile phones and radar • being the largest centre for the education of healthcare professionals in Europe.

About the Directorate of Estates & Facilities

King’s Directorate of Estates & Facilities is a key enabler of the university’s Strategic Vision 2029 and we have created a strategy which demonstrates our intent and sets out how the Estates & Facilities team will support the ambition of the university’s strategic vision. Our philosophy has been developed using the Guiding Principles outlined in Vision 2029; we have worked with the teams across the other support

functions, with our academic and research colleagues and our students so that we can ensure that the communities we serve are at the very heart of the directorate’s work. We know that everyone in King’s interacts with our physical assets and relies upon our service delivery therefore they need to: • be seamless • to work • be sustainable and safe • be enabling • support work and learning and; • enable growth As King’s continues to mature and grow the task of developing, maintaining, managing and driving value from our physical infrastructure will become more complex. The Estates & Facilities strategy holds together our vision and ensures we can measurably improve the learning and working experience of our student, staff and partners. Meeting our aims will not be without its challenges. Operating in central London means that King’s has some unique challenges ahead with an ambition to grow student numbers and the level of research we undertake. This means we will need to make wise choices about where we focus our effort and resources. We will need to be clear about how we prioritise activity to ensure our decisions can support the overall purpose of King’s. We have a finite amount of space and resource and it is our job to help King’s manage our assets well. King’s has five campuses in central London consisting of more than 100 buildings ranging in age from the 1780s to the current day. Many are listed and of great architectural significance. The campuses house a diversity of spaces, including teaching and learning environments, cutting edge research facilities, two chapels, cafes and restaurants, gyms and student residences. The Estates & Facilities team employs more than 800 people with a vast range of expertise and skills, operating and maintaining facilities and providing services to ensure King’s remains one of the world’s top universities. • Details of our Strategic Vision 2029 can be viewed at: https://www.kcl.ac.uk/aboutkings/strategy • Details about our philosophy can be viewed at: https://www.kcl.ac.uk/aboutkings/orgstructure/ps/ estates/ef-philosophy-booklet-current.pdf • Background to estates and facilities including an introduction from our Director of Estates, Nick O’Donnell can be viewed at: https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/about-us

Job Description

Post title

Assistant Campus Project Manager – Arts & Sciences Campus

Department/Division

Estates & Facilities

Grade Salary

6

£38,826- £45,649 per annum, salary range includes London Weighting Strand (North & South) Campus and Waterloo Campus (partial)

Building and Campus

Role purpose Manage lower value/minor works construction projects across the Faculty of Arts & Sciences. Assist and deputise for the Campus Project Managers at each campus with larger projects, particularly at the design, commissioning, and handover stages. The role will involve direct liaison with project stakeholders, defining needs and delivery of scope ensuring projects are aligned to wider campus priorities, planning and strategy. Projects must be procured in line with university policy and following all financial procedures. Many projects will be client funded but where E&F funded, the necessary approvals through E&F Programme Management must be met. The role will directly report to Strand Campus Project Manager but will work closely with the other E&F teams and stakeholders. The faculty of Arts & Sciences is spread across 2 campuses, Strand North & South and Waterloo Campus (partial). Contract type This post will be offered on an indefinite contract. This is a full-time post.

Key responsibilities Administration and Clerical

• Organise regular project reports such as the monthly project database/projects tracker. • Process all financial documentation relating to campus projects, including placing and expediting orders, processing delivery notes, invoices and recharges. • Monitor and reconcile project budgets. • Maintain all records of work associated with statutory compliance, including electrical safety, fire systems, asbestos management, legionella controls etc. • Work with the campus projects team undertaking research as and when needed, in the preparation of tender specifications, bill writing and the preparation of reports.

• Maintain electronic files and the project management intranet up to date. • Carry out all the above in a demonstrably cost-effective manner. • Promote good departmental relations at all times.

Projects

• Undertake and manage minor works construction projects and projects of a non-construction nature. • Oversee the correct application of H&S best practice within project management. • Oversee the correct application of current regulatory legislation withing project management. • Specify and obtain competitive quotations for project work to be carried out by external contractors, submit for approval and subsequently manage small projects through to completion, ensuring effective monitoring and control. • Assist the Campus Projects teams with the design, management, commissioning and snagging of projects. • Provide direction and guidance on best methods or preferred means of works to consultants and contractors. • Assist/oversee the production of client briefs and ongoing client requirement, conveying this to the consultant or works team as appropriate. • Assist in the maintenance of a master programme of projects/projects tracker and other relevant work. • Assist in the maintenance of governance for accepting and managing project within the Campus. • Assist/prepare cost budgets and reporting for funding approval and review costs as required during the progress and completion of a project. • Appoint and manage contractors to undertake small/medium-sized projects’ work in line with the College’s Financial regulations. This may include interviewing, tendering, preparation of contracts and processing payments, then construction phase Client management. • Comply with the Department’s procedures for the effective management of contractors, including the Permit to Work and Permit to Access system. • Liaise with the College’s internal departments and external stakeholders to ensure projects are properly managed and delivered. • Manage statutory compliance for projects to ensure that all work is carried out in accordance with current legislation, Codes of Practice, College policies and other appropriate guidance documents. • Advise clients, consultants and contractors on the College’s operational policies and procedures and ensure compliance. • Organising and chairing meetings and maintaining meeting documentation. • Maintain project management information such that records relating to projects can be accessed during the project as well as post-completion. • Assist/oversee compilation, management and authorisation of financial budgets and certification of appropriate payments. • Assist/oversee the preparation of defects sheets and snagging post completion of a project. • Assist/oversee the preparation of project’s fact sheets. • Deputise for the Campus Project Manager in their absence. • Be prepared to work and travel anywhere within the King’s College estate. • Be prepare to -on occasional basis- undertake work outside of normal working hours/weekends in line with the demands of project siteworks. • Be prepared to undertake any necessary training which may be required by the business.

PERSON SPECIFICATION

Essential Criteria Education / Qualification and training • HNC/HND/degree or equivalent. • Background in building, construction or surveying-related discipline. Knowledge / Skills • Analytical aptitude, with planning and controlling skills for complex logistical operations. • Administrative and budgetary control skills with a good level of IT literacy. • Sound and comprehensive technical expertise plus practical knowledge of building construction and property maintenance, including current relevant construction legislation and sound H&S management. • Significant vocational experience, demonstrating development through involvement in a series of progressively more demanding relevant work/roles, and the acquisition of appropriate professional or specialist knowledge. Experience • Experience of managing consultants and contractors to deliver refurbishment projects and managing conflicting demands of stakeholders in a customer-focused environment. • Experience of managing projects within quality, cost and timescale parameters. Personal characteristics / Other requirements • Articulate, tactful and diplomatic, with excellent interpersonal and communication skills, when dealing with staff at all levels. Organised and methodical approach to work, whilst still maintaining a flexible and can-do attitude. • Ability to work as part of a team and on own initiative, and to prioritise workload whilst working to tight deadlines. Desirable criteria

Knowledge Skills • CAD and building-related IT knowledge (e.g. CAFM) and experience. Experience • Relevant experience within Higher Education. Personal Characteristics/Other Requirements • Spatial awareness and understanding of efficiency in space use.

Further Information and How to Apply For a confidential conversation, please contact our advisor Matthew Giles:

Matthew Giles matthew.giles@mrgpeople.co.uk

0203 962 9900 07530 680 159

Applications should consist of a CV and short covering letter and should be sent to matthew.giles@mrgpeople.co.uk

Their benefits include 27 days leave plus 4 closure days + the USS pension scheme (employer contributions of 19.5%). Full details can be viewed at https://www.kcl.ac.uk/hr/staffbenefits

KCL offers staff an additional days’ leave for voluntary work called ‘service time’.

Closing date Sunday 15th of May

51 Eastcheap, Billingsgate, London EC3M 1JP

mrgpeople.co.uk

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