Associate Director of Property and Space Utilisation Candidate Information Pack
Contents
1 st class rating for our environmental and ethical performance
in London: International category
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About the University of Greenwich
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Estates Strategy
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Job Description
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Person Specification
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Organisation Chart
4 th in the UK for delivering degrees around the world
Large diverse community of 38,000 students from over 170 countries
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Benefits
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How to Apply
“ I was drawn to the peacefulness of the campus. It's such a beautiful part of London and gives you the option to go into the centre for fun without the London bustle surrounding you constantly.”
Verity Lancaster Midwifery graduate
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About the University of Greenwich
years. They will be underpinned by a strong financial foundation and a sustainable future that will help us to navigate challenges as they emerge. This is our time to establish ourselves as leaders in the fields that matter most to us. We are ambitious and absolutely committed to the future success of the University of Greenwich and our students. The University of Greenwich has two London-based campuses and one at Medway in Kent. They combine a city lifestyle with tranquil surroundings for a unique study experience. Background on the estate can be viewed at Our Campuses We are proud of our achievements and in the last two years alone, Greenwich has won the Queen's Prize, Guardian and Times Higher Education Awards, and ranked top in the Complete University Guide and National Student Survey We were recently voted the Best UK University by Student Crowd. The Student Crowd Awards 2023 is the only ranking based 100% on verified students in the United Kingdom.
As we embark on the next phase of developing our strategic plan, we take enormous pride in our 130-year heritage within the higher education sector. This heritage is one of high standards of teaching, learning and research that reflect the needs of our local, regional, national and global communities, and this remains just as important and relevant for us today. As we move towards 2030, we will continue to act as a positive force for change, using our expertise as educators to curate knowledge, create opportunities and change lives for the better – on a local, regional, national and global stage. Our strategic priorities are focused on transformational shifts in our work across Learning and Teaching, Research, and Knowledge Exchange. We will focus on four cross-cutting priorities: Student Success, Inclusivity and Culture, Impactful Research and Knowledge Exchange, and Connected and Sustainable Campuses. These priorities come with a commitment to invest in our students, staff, physical infrastructure and technology as key enablers to deliver against the goals that we set for ourselves over the next few
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Estates Strategy
The Estates Strategy starts from a position of considerable strength. Our campuses have an exceptional heritage of universally recognised historic buildings and landscapes that provide a rich and distinctive setting for the University. The quality of the campuses and the facilities they offer is fundamentally important in attracting students and staff to the University and therefore represent a key asset requiring careful stewardship, investment, and enhancement. Our campuses are located at the heart of the Thames Gateway, Europe’s largest and most ambitious regeneration initiatives. Major investment in housebuilding, community and transport infrastructure is transforming the area and supporting high levels of population and economic growth. Our campuses have a significant role to play in supporting this growth and in maximising the long-term benefits for the communities we serve.
The University’s Strategy THIS IS OUR TIME establishes a mission to become the best modern university in the UK by 2030. The Strategy seeks to broaden the University’s academic offer andgrow student community to over 40,000 studying in the UK and overseas. The University’s distinct vision is for Education Without Boundaries shaped by values that make the University: • Inclusive • Collaborative • Impactful
This vision and related key values and principles are underpinned by four
Strategic Priorities: • Student success • Inclusivity and culture
• Research and knowledge exchange • Connected and sustainable campuses
More information about the strategy can be viewed here.
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Job Description
Key Accountabilities
exploit the benefits of new ways of working. • Lead on stakeholder engagement in strategic change projects, ensuring consultation with all staff, and providing regular and timely updates on project progress. Liaise with the User groups and staff to ensure they are fully briefed on the moves process, and to minimise disruption to business as usual. • To have sound knowledge of and ensure all statutory and good practice standards are met, in terms of planning, building regulations, listed buildings and particular standards related to the construction and maintenance of buildings and services. • Lead teams to maintain Space and Property documentation and databases related to the university’s estate including all relevant legal, planning, construction and maintenance documents and drawings (excluding IFM O&M & H&S files). • Lead teams on the annual Estates Space review and surveys • To produce, analyse and interpret statistical data relating to space utilisation and ensure relevant Key Indicators are achieved, measured and reported on. • Analysing occupancy and space data and produce options. The role will be expected to work closely with the People and IT strategy to align good practice and efficiencies. • Report to and participate in relevant committees to contribute to the delivery of the estate strategy 2030 • Development of work styles and space standards (activity based working) • Liaise with Office for Students and other external appropriate bodies to represent the university on space efficiency, management and strategic asset management issues. • To undertake space utilisation surveys
Team Specific: • To be responsible for the allocation of space across the estate to Faculties, Professional Services and third parties as appropriate. • Champion the effective use of space across the estate, taking into consideration the requirements of both modern and historic environments, and supporting a range of functions including offices, teaching, libraries, sports, student residences, and other support spaces. • Develop and implement the Space Management Strategy (SMS) in line with the University Strategic Plan and Estate Strategy 2030. • To develop and implement space management techniques, policies and standards, and asset management strategies to maximise space utilisation. Achieve corporate goals and promote efficiency and flexibility in the use of physical resources, providing an effective teaching environment, as well as enhanced living, social and leisure space, to promote the quality of the university experience. • Look for all opportunities to improve utilisation, through reconfigurations of space and the introduction of new ways of working. • Chair the Space Management Committee • Lead on the development of a range of feasibility studies/concept proposals for more effective use of space, brief development, leading to detailed costed business cases. • Responsible for change management on all strategic workplace projects. Produce change readiness evaluations, ensuring the University is capable of implementing successful change. Work closely with the HR Directorate to ensure that staff have the skills to
Job Title Associate Director of Property and space utilisation Department Estates and Facilities Directorate (EFD) Role reports to Deputy Director of Estates and Facilities (Capital, Property and Space)
Direct Reports Building Information Manager Space Manager, Moves and Change Manager This role profile is non-contractual and provided for guidance. It will be updated and amended from time to time in accordance with the changing needs of the university and the requirements of the job.
Purpose of role This role will be responsible for the strategic asset management across the University estate. The post holder will optimise the use of physical assets by developing and implementing space and asset management functions in support of the Estate Strategy. The successful candidate will be an experienced change manager, with the ability to influence staff at all levels and implement successful and sustainable change.
The postholder will be expected to deputise for the Deputy Director of Estates and Facilities (Capital, Property and Space).
The post holder will optimise the use of physical assets by developing space and asset management strategies and ensure relevant statutory and legal compliances are in place, along with appropriate risk management and contingency plans. You will be an individual with experience of managing a team along with extensive knowledge relating to buildings, land and property, including legislation, contract management, lease negotiation. You are expected to be creative and commercially astute to maximise opportunities which will align with strategic planning. To work across the University to ensure the availability, understanding and embedding of timely, accurate estates information. To resolve problems and propose imaginative solutions that leverage effective and efficient use of the University’s physical resources and ensure alignment to the Estate Strategy 2030. Liaising with senior staff of the university, professional advisors and members of the public as well as colleagues at other HE institutions. The role will manage all of the universities estates terrier/lease/licences ensuring that the university maintains efficient and safe premises. An updated lease and licences schedule will be kept updated at all times.
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and space audits to maximise space utility throughout the estate. • Effectively evaluate a variety of stakeholder needs and aspirations competing for a limited space. Prepare data analysis and reports as required across the full range of the University Estate on key indicators (including utilisation) that are easily understandable, clear and concise. • Responsibility for the procurement and leadership of outsourced property management consultants • Liaise with the university’s landlords and tenants on property and tenancy matters. • To advise on the arrangements for properties leased from the university and conduct relevant discussions with its tenants and prospective tenants. • To manage effective rent reviews and breaks across the estate. • Lead specialist on all aspects of property contract matters with responsibility for interpreting legislative requirements. • To identify and deliver opportunities to maximise commercial income and receipts from property assets. • To liaise directly with the university’s
and lease renewals), acquisition and disposal of owned or leased land and premises within the organisation’s property portfolio. • To develop and manage Service Level Agreements (SLAs) and occupational licences with external organisations in occupation of the Universities property. General • To contribute towards the development of an integrated directorate and lead and develop a service that instils customer excellence that will best enable the directorate to support the delivery of the university’s core activities and meet clearly the identified needs of its customers. • Work with and assist other directorate staff in formulating policies, managing the estate and ensuring a physical environment which is safe, attractive and fit for purpose. • Ensure continuous and business process improvement, ensure local compliance with health and safety legislation, ensure the appraisal of staff in accordance with agreed procedures, ensure appropriate staff development programmes are implemented, and communicate with staff on a regular basis. • Contribute towards the development and enhancement of the directorate’s presence on the university website. Managing Self: • Work to agreed deadlines and project plans. • Respond to enquiries in a timely and effective manner. Core Requirements: • Adhere to and promote the University’s policies on Equality and Diversity and Information Security; • Ensure compliance with Health & Safety and Data Protection Legislation;
• Support and promote the University’s Sustainability policies, including the Carbon Management Plan, and carry out duties in a resource efficient way, recognising the shared responsibility of minimising the university’s negative environmental impacts wherever possible.
Additional Requirements: • To lead teams (internal and external)
in the development of a strategic asset management plan (SAMP) that supports and identifies key requirements to deliver on the
University Estates Strategy 2030. • To lead on the development and implementation of a property database/ terrier.
Key Performance Indicators: • Achieving value for money and efficiency savings as directed
• Production and delivery of work and projects to agreed timescales, quality and to plan • Levels of customer satisfaction (measured by surveys, customer feedback, complaints) • Compliance with corporate standards
counterparties, advisors and/ or solicitors in negotiating terms of agreements on property related matters.
Key Relationships (Internal & External): • EFD Colleagues • Contracted service providers/ consultants • The Greenwich Foundation • English Heritage
• To supervise the preparation of legal documents by the university’s solicitors including occupational licences, licence
to alter, leases, sale and purchase contracts, surrender agreements, reversionary leases etc.
• PVC’s, Faculty Operating Officers and Directors of Other Professional Services • Students & Student Union • General Public • Visitors • Office for Student FCE • AUDE – Association of University Directors of Estates
• To provide highly complex expert specialist and professional advice to other Strategy colleagues, Senior Director Team, and divisional representatives across the organization. • To provide professional asset management duties in relation to the organisation’s estate, including advice on and delivery of landlord and tenant matters (including rent reviews
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Person Specification
Experience Essential • Previous experience in space planning • Property and asset management experience. • Previous expeinerc managing leases and licences/legal property matters. • Previous experience of space utilisation surveys and audits • Previous experience of developing and implementing space standards • Previous experience of operating Space Management databases • Previous success in managing change, and developing networks of stakeholders to support this process • An understanding of building constraints and regulations in relation to both modern and heritage environments Desirable • Previous experience of the Higher Education sector • Experience of producing feasibility studies, option appraisals and business cases for consideration at a senior level Skills Essential • Ability to read, understand, and explain architectural floor plans • Excellent CAD skills • A sound knowledge and understanding of BIM • Knowledge of relevant regulations such as Health & Safety • Ability to analyse and interpret space data and statistics • An ability to build strong working relationships with senior staff and to be a key team player • Able to influence and champion change
• Demonstrate initiative, self-motivation and excel at collaborative working • Strong organisational skills with the ability to prioritise a busy and developing portfolio • Excellent interpersonal and communication skills • Able to work effectively with a range of IT software • Report writing skills • Effective presentation skills Desirable • Experience of supporting software packages such as Revit and Sketch-up. • Proficient in the use of Project and Programme tools such as MS Project. • Excellent interpersonal skills, demonstrating negotiation, advocacy and communication strengths • An up to date knowledge of current construction trends and legislation • An attitude that is open and honest and be able to embrace and lead a “no surprises culture” Qualifications Essential • Educated to degree level and post graduate qualification in construction/ project management or similar discipline Desirable • Membership of relevant professional bodies (e.g. RICS, APM, IWFM, RIBA)
Personal attributes Essential
• We are looking for people who can help us deliver the values of the University of Greenwich: Excellence, Determination, Inclusivity, Ambition and Creativity
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Senior Management Organisation
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Benefits
More than just a job The University employs approximately 2,000 staff in teaching, research and support staff roles and offers unique working environments at all our three campuses; attractive Terms and Conditions and a generous and competitive package to employees; this includes:
• Generous Teachers' or Local Government Pension Scheme.
• Competitive annual leave allowance, extra leave over the Christmas and New Year break and eight days' statutory holidays
• Additional weeks at full pay for maternity, paternity and adoption leave
• Five days' paid leave for studying for exams and for taking part in voluntary public duties, such as school governorships
• Partial fee exemption scheme to support academic development
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Leadership Development programmes
• Coaching and mentoring networks for professional and personal development
• A wide range of Continuous Professional Development opportunities for all staff
• A loan for purchasing an Annual Season ticket for rail or bus travel
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Relocation allowance (where appropriate)
• There is a free bus between Avery Hill and Greenwich and a subsidised bus to and from Medway.
More information can be viewed here.
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How to Apply To arrange a confidential discussion about the role. please contact our retained advisors at The Management Recruitment Group at:
Interviews at the University of Greenwich are scheduled for w/c 18th March 2024.
The university is committed to creating a positive, supportive working environment for all our students and staff. We are committed to building a strong, diverse workforce that reflects the communities we serve. We particularly encourage applications from Black, Asian and Minority Ethnic, disabled and LGBT+ people who are currently under-represented within the University of Greenwich at this level. We are committed to promoting and supporting the physical and mental health of all our staff, and removing barriers to improve inclusion.
Stephanie Howe stephanie.howe@mrgglobal.com
Nicholas Coppard nicholas.coppard@mrgglobal.com
To formally apply, please forward a CV and cover letter to nicholas.coppard@mrgglobal.com
Closing date for applications is Sunday 3rd March 2024.
MRG preliminary meetings are w/c 4th March 2024.
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