20. Provide advice, assistance and input into the preliminary/detailed planning of all work (projects and business as usual) to be carried out in the Area’s premises/facilities. Liaise with and advise UCL East Project Officers (UPOs) and Contracts Managers (CMs) as required. 21. Collaborate within Estates and Facilities as required to co-ordinate work undertaken by contractors, direct labour teams and others within the Area’s premises/facilities. Ensure that interfaces between activities are considered and, in liaison with customers, UPOs and Contract Managers, help to plan/ programme work to minimise risks and disruption to all parties. 22. Work with key departmental representatives and Procurement to implement and support sustainable procurement and to support building/area wide procurement/ purchasing initiatives and shared use of equipment and resources. 23. Oversee the compilation and maintenance of essential records, including asset register, asbestos register, Health and Safety Information and PPM records etc., and ensure that the Building Information Database is kept up to date. 24. Issue or revise work instructions via work/purchase orders, the FAMIS system or in person.
25. Network and liaise within UCL and externally to keep abreast of developments, legislation, new technology etc. 26. Carry out inspections of the TFM Contractor commenting formally on work to establish resource needs, briefs, priorities, working methods and approval of completed works. 27. Periodically audit health & safety performance of the TFM Contractor working in the Area’s premises/ facilities. Feedback issues of concern to the TFM Contractor as necessary. 28. Lead and coordinate work with other Estates and Facilities teams to provide support, coordination and cross cover across the UCL East campus. 29. Compile and co-ordinate data, statistics, financial and performance returns etc.; produce reports as required. 30. Convene, lead, attend and contribute to meetings as required, presenting information. 31. Promote and demonstrate a personal commitment to UCL East Core Personal Objectives.
16 | Senior Facilities Manager
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