Senior Project Manager (Major D evelopment & Inc Science Strategy)
Candidate Information Pack
Executive Summary
The Royal Botanic Gardens, Kew is a world-famous, collections-based scientific organisation, internationally respected for its outstanding collections as well as its expertise in plant and fungal diversity, conservation and sustainable development in the UK and around the world. It has two main botanic garden sites: Kew Gardens in south- west London, a top London visitor attraction and UNESCO World Heritage Site, and Wakehurst in West Sussex, our wild botanic garden which is home to the Millennium Seed Bank. We also have a permanent research office in Madagascar, one of the world’s biodiversity hot spots. In 2020 Kew published its ambitious new 10 year corporate strategy (Kew’s Manifesto for Change) laying out its strategic priorities to 2030 to tackle the twin global challenges of climate change and biodiversity loss. Reporting to the Head of Estates Projects, the Senior Project Manager will play a leading role in the construction of the New Herbarium Project and will be responsible for planning, development and delivery of the proposed new facility. The role calls for a highly skilled, client-side senior project manager with experience of delivering significant (£50m+) complex, new build projects (including Modern Methods of Construction) in the science and research sector
Our Herbarium contains around seven million preserved vascular plant specimens. These specimens contain a wealth of information about plants that have been collected around the world over the past 170 years and are central to Kew’s research activity. The specimens are currently housed within the Herbarium, a complex of historic and modern buildings located at the north end of the site. As the risks to the collections (environmental conditions, flooding, fire, impact, pests, etc.) have become better understood and as the size of the collection has increased, the need to better protect the building and its contents has become a major concern for Kew. The current facility also does not provide capacity to grow, and the existing site is significantly constrained. To meet strategic objectives, Kew is exploring the development of a new purpose-built, state-of-the-art herbarium building at locations outside the Kew estate, including Thames Valley Science Park at Reading, close to new collections facilities for both British Museum and Natural History Museum. The building is expected to be circa 15,000m² and include collections space, research areas, offices, and library facilities. The estimated construction budget is £50m+. The project is part of a wider Science Transformation Programme looking to improve Science collections and infrastructure across Kew.
Job Description
• Advising the client on value for money, quality and the best routes to market. • Manage and report on project risk throughout each stage of the project life cycle. • Ensure the highest standards of Health and Safety are built into the project and ensure the client and other CDM duties holders discharge their respon-sibilities. • Manage and maintain project records throughout the design, construction and handover phases en - suring all project information is properly commu- nicated and handed over to the client and relevant building stakeholders. • Champion the project within and outside the organisation, assisting the Development team with funding applications, events or other activities as necessary. Use the project as a platform to com- municate the ambitions of the of the project and the wider aims of RBG Kew. • Explore and implement opportunities to engage the public in the project. • Champion good design and sustainable outcomes, ensuring the proposed building is an exemplar of new innovative design and fully considers its impact across the whole life-cycle. • Ensure the project meets current best practices in project management. • Undertake any other duty reasonably required to deliver the project. Accountabilities: 1. Lead the development and delivery of the construction of the New Herbarium Project through expert project management, ensuring the project is delivered on programme and on budget and to the clients required standards. • Ensure the project meets the needs of the client (and business) by establishing and maintaining robust and good relations with all stakeholders. Consulting senior managers, scientific stakehold - ers, building users, operational estates teams and all other relevant parties through every stage of the project lifecycle (concept, feasibility, design and procurement, completion, and handover). • Manage and report on approved project budgets in an accurate, clear and responsible way, high - lighting exceptions and risks early. • Manage and report on project risk throughout each stage of the project life cycle.
have excellent written and verbal reporting skills. They will be used to reporting to a project board attended by senior executives and will be competent at manag -ing in-house project teams with members from across the organisation. Staff members on both the board and teams will often bring varied exemplary skills and talents to the organisation but may have limited experience in design and construction, therefore the post holder will be expected to provide professional guidance and expertise to brings these groups together and reach successful project outcomes. Finally, as the Senior Project Manager will work col - laboratively across all departments at Kew, they will be expected to act as an ambassador for the Estates Department and the work of the Projects Team. They will therefore be required to act with integrity, share best practice and innovative ideas, and seek to build helpful relationships across the organisation. It is expected that the post holder will split their time between Thames Valley Science Park and Kew Gar dens Job Context: The post holder will: • Lead the developmen t and delivery of the New Herbarium construction Project and support the early development of other projects at Kew through expert project management, ensuring the project is delivered on programme and on budget and to the clients required standards. • Lead and inspire the internal and external project teams to work collaboratively together to deliver the project. • Ensure the project meets the needs of the client (and business) by establishing and maintaining robust and good relations with all stakeholders. Consulting senior managers, scientific stakehold - ers, building users, operational estates teams and all other relevant parties through every stage of the project lifecycle (concept, feasibility, design and procurement, completion, and handover). •
Procure, manage, negotiate and repot multi-mil- lion-pound contracts associated with design and construction. Provides expert advice to the client on contract matters and protects Kew from risk/failure. • Responsible for ensuring Health, Safety and Envi - ronment is an integral part of all project activities and work programmes from planning through to implementation and all staff, consultants, advisors and contractors operate in a safe, efficient way and to Kew’s standards, expectations and policies, at all times. • Champion the project within and outside the organisation assisting the Development team with funding applications, events or other activities as necessary. Use the project as a platform to com- municate the ambitions of the New Herbarium Project and the wider aims of RBG Kew. • Manage and maintain project records throughout the design, construction and handover phases en - suring all project information is properly commu- nicated and handed over to the client and relevant building stakeholders. • Liaise with other RBG Kew project managers to share best practice and common approaches. 2. Support the further development and delivery of projects across of the Kew estate including aspira- tions for a new ‘Science Quarter’ within the vacated Herbarium buildings and the upgrade and develop- ment of the existing research facilities at Kew’s Jodrell Laboratories. Management of Resources: Financial Responsibilities: All staff are responsible for management of their own time and resources. • Major Capital Building Programme of £50m to £200m Management of People: • Management of Kew Staff in the development of projects and programmes. • Management of external consultants and technical advisors in the development of projects and programmes. • Management of contractors in the delivery of capital work programmes.
Job Title: Senior Project Manager Directorate: Resources No. of Indirect Reports: Indirect management of internal project team and external consultants Reports to (Position): Head of Estates Projects The Role: The Senior Project Manager for the construction of the New Herbarium Project will play a lead role in the planning, development and delivery of the proposed new facility. The post holder will be a highly skilled, client-side senior project manager with experience of delivering significant (£50m+) complex, new build projects (including Modern Methods of Construction) in the science and research sector. Acting as client representative, the role requires expert communication skills and an ability to manage a diverse range of internal and external stakeholders to ensure the design of the building meets all Kew’s requirements. Alongside this specific project, the post holder will support the development of the Science Transformation Programme including aspirations for a new ‘Science Quarter’ within the vacated Herbarium buildings and the upgrade and development of the existing research facilities at both the Kew and Wakehurst sites. The post holder will use their professional skills and experience to ensure the project is delivered on time, on budget and to the agreed standards, including achieving a high level of sustainability. They will lead and inspire the internal and external teams to work together to deliver a new Herbarium that meets the needs of the client from a collections care and research perspective but also showcases Kew’s ambitions to lead in the sector through innovation and design. The Senior Project Manager will have a firm under -standing of the funding and commercial drivers for the project of this scale and complexity and will have excellent financial management and reporting skills to control cost and risk throughout each stage of the project.
Manage and report on approved project budgets in an accurate, clear and responsible way, high - lighting exceptions and risks early. Use their knowledge of the design process, con - struction and contracts to procure and manage the services of consultants, contractors and suppliers.
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The post holder will be comfortable delivering pro- jects using a structured management system and will
Position within the team
The Senior Project manager sits within the Estates Team under the head of Projects.
For the New Herbarium project, the Senior Project Manager will sit within a classic project delivery structure. Day-to-day direction on the project will come from the Programme Director for the Science Transformation Programme and the Senior PM will have full responsibility for managing and driving the delivery of the project via management of the design team, Client project team and reporting up to the Project Board.
Benefits Joining the team at RBG Kew comes with a range of benefits and development opportunities, some of which are detailed below: • 30 days annual leave per annum, excluding bank holidays. This will also rise after 5 years of service. • Group Personal Pension Scheme through Royal London, with an employer contribution of 8% of salary. This is a non-contributory unless you decide to make a voluntary contribution as a % of salary. If a voluntary contribution is made, RBG Kew will match up to a further 2%, making the total possible employer contribution 10%. • You can take the opportunity to develop your skills and career, including access to Civil Service Learning programmes • You can enjoy flexible and family-friendly working arrangements that allow you to balance your work and home life • Generous and comprehensive family-friendly policies: maternity, paternity and adoption leave, career break. • Free admission to the Gardens at Kew and Wakehurst for two accompanying adults and two children. • The opportunity to join the Civil Service Sports Club (CSSC), a not-for-profit organisation aimed at public sector workers positively promoting health and wellbeing in the workplace. CSSC aims to help you to have fun, get active, try out new hobbies or activities and experience the great diversity of the Civil Service. • Vodafone Employee scheme: discount on any Vodafone tariff for the employee and up to 5 of their family and friends. • Eye Care Scheme
Person Specification
Education and Experience Essential
Job Specific Competencies – Skills and abilities specific to the job Essential • Successfully managing and delivering projects using the principles of Best Practice project management methodology (such as Prince II). • Negotiating, and using logic and reason to persuade and influence others to find the solutions and build consensus. • Building and maintaining strong working • Working co-operatively with customers/ stakeholders, maintaining regular, consistent and clear communications to produce innovative and cost effective solutions • Demonstrating leadership and management skills to motivate, coach and mentor teams. • Demonstrating ethical behaviour at all times and promoting our values to others within the department and beyond. • Ability to plan financially and manage a budget. • Researching, writing and presenting robust and comprehensive business cases, and regular progress reports • Demonstrating ability to produce project plans using Microsoft Project. • Successfully representing Estates Department at a senior level in relation to the project delivery at Kew. • Keeping abreast of latest changes and development in areas relevant to post (e.g. CDM legislation, project management, energy management, H&S, etc.) Kew Competency Framework • Seeing the big picture relationships internally and externally in a collaborative style. Influences key stakeholders at all levels.
schemes. • Experience of assisting in the development of multi-year project programmes that take into account, condition, business need, client operations, budget, sustainability goals and site context. • Extensive, successful, construction based working knowledge and experience of Health, Safety & Environmental management. Must be relevant to major refurbishment works and new build projects on occupied, operational sites with direct contact with the general public. • Proven experience and knowledge of managing and successfully delivering significant/complex projects using a structured project management and reporting system. • Good knowledge of construction related Health & Safety and Environmental legislation e.g. Health & Safety at Work Act 1974, Environment Act 1990 and CDM Regulation 2007. Must have a working knowledge of the CDM regulations with proven understanding of duty holder’s roles and responsibilities. • Proven experience and knowledge of building contracts and their administration for large and complex projects. Must also be able to demonstrate experience resolving significant contractual/cost disputes. • Proven experience and knowledge of procurement (including Public Sector restrictions) and engagement of construction contracts and design professionals, in support of major capital projects (£50m+) and work programmes. • Excellent written and oral communication skills with demonstratable experience of reporting and presenting to senior management. • Experience of successfully managing and supporting project team members either directly as a line manager or indirectly as the project lead. • Proven experience of delivering large scale scientific build projects including state of the art facilities. Proven experience of overseeing the design of modern, flexible, multi-use scientific workspaces that enable and enhance collaboration and the workplace experience.
• Degree or equivalent in a relevant building/ construction discipline (Architecture, building Surveying, project management). • Member of a recognised building/construction related professional body: CIOB, RIBA, RICS or CIBSE. • Significant and proven experience of leading and managing multi-disciplinary teams to deliver significant, complex and diverse projects (including significant M&E and hight sustainability targets, e.g. net zero, passive house, etc), acting in the role of Client representative. The experience should be in the science sectors with proven ability to deliver new build projects involving collections and research facilities. • Track record of consistent delivery against time, cost, and quality targets. The basis of this experience should have been obtained from delivering projects of at least £50m+. • Proven experience of delivering projects on sites containing significant heritage assets or environmental restrictions (SSSI, AONB, SAC, etc) from concept through to completion. • Proven experience managing projects with statutory consent requirements/needs/ issues(planning, listed building consent, building control, etc). Must have thorough understanding of the process and requirement of planning process. • Extensive and sound knowledge of construction techniques, construction technology, including offsite construction and MMC, and building pathology gained through proven delivery of significant projects (£50m+). To include green infrastructure and sustainable approaches to design. • Experience of managing and reporting project budgets throughout the project lifecycle. This must include monthly forecasting, developing project cost plans, appraising third party cost information, assessing valuations, and providing initial cost estimates (order of cost) for prospective projects. • Experience of assisting and supporting the development, drafting and updating of Green Book business cases for major public sector
• Making effective decisions • Leading and communicating • Collaborating and partnering • Building capability for all • Delivering value for money • Managing a quality service
Our mission & strategy Our mission is to understand and protect plants and fungi for the well-being of all life on Earth. Our aspiration is to end the extinction crisis and to help create a world where nature is protected, valued by all and managed sustainably. To deliver our mission we have five priorities. Kew commits to: • Deliver science-based knowledge and solutions to protect biodiversity and use natural resources sustainably • Inspire people to protect the natural world • Train the next generation of experts • Extend our reach • Influence national and international opinion and policy Our five strategic priorities are underpinned by a sixth internal priority – to ensure we have the people, financial health and infrastructure to succeed.
Our Values
We CARE about the future of the planet and its biodiversity Care We cherish the DIVERSITY of our plant collections and we seek diversity in our workforce and audiences Diversity We work in COLLABORATION and build trusting relationships with each other and our partners Collaboration
We have CONFIDENCE and believe we can succeed Confidence We strive for EXCELLENCE and try to improve continuously Excellence We have AMBITION. We will be bold with a strong desire to innovate and inspire Ambition
How to Apply
For a confidential discussion to learn more about the role and opportunity please contact Kew’s appointed recruitment partner Nick Coppard or Charley McCarthy of The Management Recruitment Group. Nick Coppard E: nicholas.coppard@mrgglobal.com Charley McCarthy E: charley.mccarthy@mrgglobal.com Applications should consist of a comprehensive CV and supporting cover letter outlining key matching experience and rationale for applying for the post. Applications should be sent to both Charley and Nick.
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