ASSISTANT PROJECT MANAGER
CANDIDATE INFORMATION PACK
INTRODUCTION
INTRODUCTION ABOUT UNIVERSITY OF YORK THE DIRECTORATE OF TECHNOLOGY, ESTATES & FACILITIES ESTATES THE ROLE COMMITMENT TO EQUALITY, DIVERSITY & INCLUSION
To support the realisation of the University Strategy we have embarked on a major new investment programme in our physical and digital infrastructure, the £500m Integrated In- frastructure Plan. This will see several seminal projects to sup- port our Transformational Initiatives, including a new iconic Student Centre at the heart of the campus, a new home for the School of Physics, Engineering and Technology (PET), and a world-class building to accommodate the new Department of Architecture. This investment and the associated projects will also be integral to the delivery of the Uni- versity’s Sustainability Plan, achieving a path- way to net zero by 2030.
several posts within the Estates Development team.
The Assistant Project Manager will support the delivery of a diverse range of Estates Develop- ment projects that emanate from the Integrat- ed Infrastructure Plan. The role offers a fantas- tic chance for an ambitious individual to gain direct experience of leading refurbishment and improvement projects across a diverse portfolio of buildings, whilst supporting the Senior Project Manager and Project Managers on major development projects. If you would relish the chance to work on a di- verse range of industry-leading projects, with high emphasis placed on design quality and sustainability, across an inspiring campus en- vironment – we would be delighted to hear from you.
WHAT WE CAN OFFER APPLICATION PROCESS
To enable the delivery of the Integrated Infra- structure Plan we are seeking to appoint to
cluding bars, shops, theatres and concert halls all within easy walk- ing distance. The University has undergone an unprecedented period of expan- sion and renewal since 2000. We have invested in twenty new build- ings on the original campus and have completed the first and sec- ond phases of a £750m campus expansion. Our investment in new colleges, teaching and learning spaces, lab- oratories, research facilities and a new sports village mean there has never been a better time to join us. During this period of change we’ve worked hard to retain our friendly, informal and collegiate atmosphere, which is important to our core values of inclusivity and interdisciplinarity. We have a thriving international community and are committed to providing staff moving to York with as much support as possible through our Relocation Package and Welcome Officers. The University is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of fam- ily friendly, inclusive employment policies, flexible working arrange- ments, staff engagement forums, campus facilities and services to support staff from different back- grounds. For further information please visit our employee benefit pages
ABOUT THE UNIVERSITY
THE UNIVERSITY OF YORK
was judged to be four star or “world-leading” and 40 per cent to be three star or “internationally excellent”. We have been awarded TEF Gold for our research-led teaching which provides "consistently out- standing outcomes for students from all backgrounds". Our Equality, Diversity and Inclu- sion Strategy speaks to the core of our values. We hold 23 awards from Athena SWAN, recognising the advancement of gender equal- ity: representation, progression and success for all. AT THE HEART OF THE REGION The University is deeply embed- ded in the local community of North Yorkshire. Our values and commitment to the public good have never been more important. We are a hub for sharing knowl- edge, inspiring collaboration and enriching lives.
Times Higher Education's Univer- sity of the Year Award in recogni- tion to the University’s response to the Covid pandemic The Year We Came Together - Our Covid-19 re- sponse. Across the University, we are mo- bilising our knowledge, our people and our resources to tackle the immediate and long-term chal- lenges. The new University Strat- egy 2030, (A University for Public Good) was launched at the end of 2021, outlining our vision and strategy for the next decade. Further information on the new strategy can be found on the fol- lowing webpages; https://www. york.ac.uk/about/mission-strate- gies/vision-for-york/. Centred around the picturesque village of Heslington on the edge of the city of York, our colleges are set in an attractive landscaped campus. York enjoys a safe, friend- ly atmosphere with facilities in-
We are a world-class institution, focused on creating an environ- ment of excellence in which all our students, staff and researchers can thrive. Our Research Strate- gy encompasses our vision that York should provide a home for some of the best research in the world. (https://www.york.ac.uk/re- search/) We are a high-performing member of the Russell Group, ranked joint 18th in the Guardian Good Univer- sity Guide 2022, 19th in the Times Good University Guide 2022 and 19th in the Complete University Guide 2023. In the recent Research Excellence Framework (REF) exercise, York was ranked in the top 10 of UK uni- versities for research quality, with all of our subject areas ranked in the top 30 (with four Departments positioned in the top five). Over 50 per cent of our research
In 2021 we were shortlisted for
THE DIRECTORATE OF TECHNOLOGY, ESTATES AND FACILITIES
The Directorate of Technology, Estates and Facilities [DTEF] is responsible for ‘providing out- standing work, study, research facilities, and facilities to en- hance the student experience, on campus and online’.
Our directorate consists of three sections which are:
Technology IT Infrastructure: Networks, Fac- ulty IT and Security, Systems, Desktop and Print. Digital: Software, Projects, BA/ change management. Estates Estates Operations: Asset Man- agement, Policy & Assurance, Operations & Maintenance. Estates Development: Estates Programmes, Projects, and DTEF Engagement. Facilities Campus Services: Facilities, Ad- min. & Customers, Accommo- dation & Room Bookings Commercial Services: Retail, Catering, Conferences, Nursery, Copy & Print, York Sport, York Science Park Ltd & Guildhall.
ESTATES
Our mission is to create an excellent envi- ronment in which to learn, live and work.
• setting out the vision, Campus Devel- opment (Campus for the Future) frame- work, estate strategy and design stand- ards for the campus; • forms and manages the programme of investment projects, including for new buildings, infrastructure and the refur- bishment of existing assets to meet the needs of the University. Campus Services Campus Services oversees a range of criti- cal resources to deliver a great experience for students, staff and hosted businesses: • ensuring the efficient allocation of Uni- versity space through managing the Uni- versity’s residential accommodation ser- vice, learning spaces (timetabling, room bookings and audio visual technology), space audit and space planning activity; • providing effective facilities services in- cluding cleaning, travel and mail room services; • leading customer relationship teams, through operating a range of receptions, and the Facilities Helpdesk; • ensuring that teams within Campus Ser- vices support the best possible decision making across DTEF.
Our role is to provide services and facilities to the core business of the University and wider community. We monitor service lev- els ensuring that we deliver these safely, to a high quality, and in a timely manner to meet the University’s operational needs.
THE ROLE
Areas of Service Delivery
Estates Operations Estates operations are responsible for pro- viding a fit for purpose estate, ensuring: • Well-planned operations and mainte- nance of the University’s buildings and grounds, while meeting environmental sustainability objects; • The efficient provision of requisite infra- structure and utility supplies; • That the University’s estate meets health, safety and other legal requirements; • The effective management of the Uni- versity’s property portfolio. Estates Development Estates Development leads the sustainable development of the campus, including:
This role is part of the Estates Development team, and will report to the Senior Project Manager.
The post holder will have projects allocated to them for which they will have responsibility for ensur- ing the delivery to time, budget and compliance. They will support the University’s master plan and design briefs. They will work with colleagues across the wider directorate to ensure all elements of the project are completed and handed over to stakeholders and users. Ensuring projects follow all regulations, best practices and compliance, the postholder will work alongside other Project Managers and will build relationships with external consultants and statutory consultees.
MAIN PURPOSE OF THE ROLE
To support and manage a number of projects, supporting the wider Estates Development team and delivery of the University’s Masterplan. To establish specific areas of knowledge and interest and develop new areas of activity for the De- velopment Team. Support and maintain the University’s project and compliance processes.
KEY RESPONSIBILITIES (Role holders will be required to undertake some or all of the duties below) Role Specific Responsibilities • Develop and maintain agreed project plans defin- ing criteria for control and management of the project. • Managed project adminis- tration and budgets. • Determine and manage as- sociated project risks. • Generate ideas for new pro- jects, prepare project briefs and/or plans and obtain the appropriate support.
monitoring and overseeing the work of the team on a day to day basis Continuous Improvement • Analyse service and oper- ational delivery data and provide reports, making rec- ommendations for improve- ment as appropriate. • Ensure the review and im- provement of systems and procedures in line with Uni- versity frameworks. • Review internal and external practice to identify oppor- tunities for future improve- ments or efficiencies. • Apply expertise to identify, understand and propose resolutions for issues or problems. • Proactively identify opportu- nities for building personal knowledge and skills, and ensure training and devel- opment needs of the team are met. • Deliver knowledge sharing on specialist defined pro- cesses across the broader team. Specialist Contribution • Provide advice to stakehold- ers in relation to complex policy, procedures and reg- ulations. • Provide specific technical advice to ensure compli- ance with legislation, statu- tory duties, etc. • Provide specialist expertise and support with complex- ity of data and information sources, providing interpre- tation and analysis. • Carry out in-depth, complex investigations or searches; interrogate the information and data to identify trends and patterns.
• Deliver training, teaching and/or development deliv- ery for stakeholders. Collaboration & Communica- tion • Establish, maintain and de- velop productive and on- going relationships with University stakeholders to create ideas for tactical ser- vice or operational delivery development. • Build relationships and net- works internally and exter- nally to build and update knowledge and skills. • Use a range of digital media and tools to communicate with a diverse range of key stakeholders. • Act as a supportive and en- couraging member of a team. For roles at this level with supervisory responsi- bilities, demonstrate com- passion and give advice on commonly occurring well- being issues. Governance and Oversight • Oversee activity to ensure all processes and transactions are delivered in line with regulatory and professional service and policy standards. • Provide advice and training to stakeholders regarding compliance and regulations relating to the area of re- sponsibility. • Contribute to the creation or development of policy and procedures to take ac- count of internal and exter- nal changes. • Ensure activities and docu- ments comply with internal University and external reg- ulation, policy and proce- dures.
ROLE SPECIFIC
Project management qualification or equivalent experience
Essential
Current CSCS card
Desirable
Knowledge and understanding of project health, safety and risk management within a live estates/construction environment and the requirements of complying with the CDM Regulations Working knowledge of the planning processes associated with site development and building construction
Essential
Desirable
UNIVERSITY OF YORK PERSON SPECIFICATION FOR GRADE 6
Level 3 qualification. (Qualifications at this level include A levels. Please view the full list). We also welcome applicants with equivalent non-uk qualifications or equivalent professional experience.
Essential
SKILLS - DEMONSTRATES THE ABILITY TO:
University of York Responsibili- ties for Grade 6
Lead Projects
Essential
Service and Operational Deliv- ery • Oversee a responsive and proactive support service to ensure service expectations are met. • Collect and analyse stake- holder feedback to help de- fine needs and requirements and the design and planning of services. • Contribute to operational leadership teams and de- cision making to shape the nature and level of support services. • Implement changes to the design and development of a service. • Accountable for delivery of a service within a defined area or defined responsibilities. • Make effective use of dig- ital solutions to carry out operational activity and im- plement efficiency improve- ments. • Depending on the role, may be required to act as opera- tional line manager - setting,
Gather, analyse, interpret and report complex data/information
Essential
Use digital technologies including Google applications and/or Microsoft Office Essential
Communicate effectively in verbal and written formats, including the use of a vari- ety of digital tools
Essential
BEHAVIOURS
Work collaboratively with others
Essential
Delivers a quality service
Essential
Develops self and others
Essential
Actively champions respect, inclusivity, equality and diversity
Essential
Identifies and implements continuous improvement
Essential
ADDITIONAL PERSONAL ATTRIBUTES
Our Directorate has developed a set of core values that promote dignity and respect for all. All our staff are expected to adhere to these values and therefore the following personal attributes are essential. A full copy of our values can be found on our website at. Be honest, consistent and fair in all dealings with colleagues and be welcoming and inclusive to others Essential Have strong team spirit and pride in your standard of work Essential
Value colleagues and support their commitment to behaviour that is consistent with our core values
Essential
OUR COMMITMENT TO EQUALITY, DIVERSITY AND INCLUSION
Founded on the principles of excel- lence, equality and opportunity for all, the University is proud to create an en- vironment that attracts staff and stu- dents from all over the world. What we gain from diversity is immeasurable. Our Equality, Diversity and Inclusion Strategy, which was developed in part- nership with our staff and student com- munities, describes our commitment to create a culture where everyone can contribute to university life, knowledge and growth. We want to create a working, learning, social and living environment that will enable all staff and students to achieve their full potential. Our strategy sets out an ambitious set
of objectives to succeed in our com- mitment, but we have a challenging journey ahead. We recognise that we are not truly representative of our com- munities locally, nationally and interna- tionally. We would like to pay particular focus to gender parity across all levels, particu- larly in senior roles; the recruitment, re- tention and success of a more ethnical- ly diverse staff and student community; an accessible and inclusive campus and ensuring that the values and behaviours we expect from everyone embrace in- clusive responsibility and leadership. OPPORTUNITY FOR ALL Our outreach programmes and wid- ening participation work have made us
one of the most socially diverse univer- sities among our peers. The York Stu- dents in Schools (YSIS) programme has been providing a helping hand in the city’s classrooms for 25 years, placing around 700 students with local schools every year. It recently introduced a new English and Mathematics tutoring scheme. A report by The Reform Research Trust in September 2017 ranked York second out of 29 high-tariff institutions for our track record in increasing access for disadvantaged students from 2011/12 to 2015/16. WELLBEING AND SUPPORT Students are encouraged to balance their studies with activities and inter-
ests to give them a healthier and more rounded student experience. We have invested heavily in support of physical health with new and improved sports facilities, and in mental health through our Open Door counselling and crisis team which now opens in the evenings during term time. We have also developed a support net- work of staff trained in Mental Health First Aid. University staff have access to wellbeing help and support, and can access advice through our site. Further information on our health and wellbe- ing support can be found at https:// www.york.ac.uk/staff/support/.
WHAT WE CAN OFFER
We offer a supportive and inclusive envi- ronment for colleagues. Our new flexible hybrid working enables staff to find the right work-life balance, with colleagues working between home and the office.
Everyone at York has access to a range of excellent benefits including:
• Competitive starting salary
• 30 Days Annual Leave (38 days in- cluding bank holidays)
• Generous Pension Scheme (Up to 21.6% Employer contribution)
• Cycle to Work Scheme
• Hybrid/Flexible working options (Re- mote working policy)
• Onsite Gym with discounted mem- bership
• Staff training and development cours- es
• Relocation Expenses for certain roles
• Access to a range of savings on child- care, transport and healthcare, plus shopping discounts and other offers. The above are a selection of benefits available to members of staff at the Uni- versity. For a full list of benefits, please see here.
To arrange a confidential briefing discussion please contact our retained advisor
Ben Duffill at MRG ben.duffill@mrgpeople.co.uk or David Craven, david.craven@mrgpeople.co.uk.
Applications should consist of a CV and Covering Letter and should be sent to david. craven@mrgpeople.co.uk
The closing date for applications is 14th November 2022.
Interviews will take place soon after the closing date.
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