Your protection while speaking up Protecting you as a reporter is one of the main purposes of this policy, which is why we’ve set the following key principles: Confidentiality of your identity All questions or issues raised are treated confidentially. Information will only be shared with a limited number of people on a strict need-to-know basis. Depending on the purpose of sharing, the information in your report will be (further) anonymized prior to sharing. Information will only be shared outside of this group if we are required to do so by law or an important public interest is at stake. In principle, we are obliged to inform any person under investigation that they are the subject of a report being investigated as soon as possible (this may be delayed if there is a substantial risk that this notification jeopardizes the investigation or the gathering of evidence). If you raise your concern confidentially, we will make every effort to keep your identity confidential, to the fullest extent permitted by law, and only reveal it where necessary to those involved in the investigation. Solid investigation procedures The SpeakUp Office is responsible for solid, confidential and precise fact-finding during the investigation. Anonymous information sharing If you would like to, you can share information anonymously by using the SpeakUp portal. The SpeakUp Office also has the responsibility to anonymize any additional information that comes in, to protect your identity. The SpeakUp portal makes safe dialogue possible in an anonymous way. The SpeakUp portal is also the only way to report concerns anonymously. Safeguarding your privacy Tony’s is committed to protecting the privacy of everyone involved in the SpeakUp process. We will do everything within reason to safeguard personal data from unauthorized access and processing. Any personal data obtained will be processed in line with our privacy notice and will only be used for the purposes explained in this policy or to comply with the law or with an important public interest. Non-retaliation We encourage speaking up. Firstly, any person that speaks up has a guaranteed right to non- retaliation under Tony’s Code of Conduct and violation of this right will not be tolerated. Any form of threat or retaliation aimed at those speaking up may lead to disciplinary measures. Please note that when speaking up, you are protected under the whistleblowing legislation. If you notice or experience any retaliation, please report this immediately to your people partner or through the SpeakUp platform.
3
Made with FlippingBook - PDF hosting