Protection for the accused A person who is subject to a report needs our utmost protection. The presumption of innocence is a leading principle within Tony’s. The SpeakUp Office will protect the rights of anyone who is accused – or otherwise involved – in any issue. 1. Confidentiality All questions or issues raised are treated confidentially. Information will only be shared with a limited number of people on a strict need-to-know basis. 2. Solid investigation procedures The SpeakUp Office is responsible for solid, confidential and precise fact-finding during the investigation. 3. Notify the investigated person When a person is officially under investigation, they need to be notified about this fact as soon as possible, unless there is a substantial risk of destruction of evidence and/or an impediment to the investigation. 4. Right to defend After the facts are determined, the person under investigation can defend themselves by giving a statement (responding to the accusations) and commenting on the draft findings. The SpeakUp Office The SpeakUp Office consists of the People Partnering and Legal team. All reports coming in through the SpeakUp portal and all reports via other channels will be made available to the SpeakUp Office. The SpeakUp Office registers, monitors and ensures a solid, confidential and precise fact-finding. The SpeakUp office reports to the Chief People & Culture and has a direct escalation line towards an assigned Supervisory Board member. All members of the SpeakUp Office are independent and protected against retaliation themselves. In case of a conflict of interest, the involved member(s) of the SpeakUp Office will be excluded from the entire process. The SpeakUp Office will provide an (anonymized) report to the High Five and People & Culture Forum every quarter and to the Supervisory board every year. Explicitly included in the report are issues raised on non-retaliation and complaints on the handling of the issue by the SpeakUp Office. Misuse of this policy We take the practice of reporting in bad faith or any other form of misuse of this policy very seriously. This act is a serious breach of our Code of Conduct and disciplinary actions will be taken. You can refer to the Code of Conduct for further information.
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