Prior consent, in the form of a signed and dated document, must be provided by the student to the registrar’s office to authorize Davis College to disclose personally identifiable information. The consent: – Must specify records that may be disclosed – Should state purpose of disclosure – Must identify party or class of parties to whom disclosure may be made Primary Exceptions In relation to postsecondary institutions, prior consent is not required to disclose personally identifiable information: – To a school official who has a legitimate educational interest. School officials are defined as administrative and clerical personnel, faculty, board of trustees, persons employed by or under contract to Davis to perform a special task, such as an attorney or auditor, and student workers performing assigned tasks. The school official has a “legitimate educational interest” if the official is acting in the student’s educational interest and needs the student record information for the effective functioning of his or her office position. – To Federal, State and local authorities involving an audit or evaluation of compliance with education programs. – To financial aid agencies (including for disbursement, repayment, or enrollment verification). – To the student. – To individuals or organizations conducting studies for or on behalf of an educational institution. – To regional or professional accreditation organizations. – To parents of a dependent student (see “What Is It?” section). – To comply with a judicial order or subpoena. A reasonable effort must be made to notify the student beforehand, unless ordered by the subpoena not to do so. In the event of a health or safety emergency where the information is required to resolve the emergency: Data considered directory information, so long as the student has not previously requested nondisclosure of this information. Data that is the result of a disciplinary hearing where the student is the perpetrator of a crime of violence or a non-forcible sex offense. Under this exception, information may be released to anyone, including the media. No information on the victim or witnesses may be released. Of a student under the age of 21 who has committed a drug or alcohol related offense (e.g., reporting the offense to the parents of the student). Directory Information Directory information is defined as information that would not generally be considered harmful to the student or an invasion of privacy if disclosed. Directory information may be released at the discretion of college officials without written permission of the student. Consistent with federal law, Davis College has defined directory information as including, but not limited to: – Student’s name – Enrollment status (e.g., undergraduate, full-time or part-time) – Local address – Participation in officially recognized activities and sports. Weight and height of athletic team members – Local telephone listing – Photograph – Degrees, awards, and honors (includes Dean’s list) received and pertinent dates – Date and place of birth – Major field of study – The most recent educational institution or educational agencies attended and dates of attendance – Dates of attendance – Grade level
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ACADEMICS AT DAVIS
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