10.3
Cell Phones, Smartphones, Texting While Driving and Communications in General
● Cell phones should be turned off or set to “silent” or “airplane mode” during meetings or in locations where incoming calls may cause disruption. ● Some positions may require the use of a Company-subsidized cell phone or device. Do not use it while operating equipment, while around equipment or while driving a vehicle. This includes, but is not limited to, texting, talking or internet usage. ● When driving, employees must adhere to all Ohio (and/or any other state laws, as applicable) Department of Transportation federal, state,
COPC encourages employees to exercise sound business judgment when using cell phones, mobile devices, and/or smartphones in the workplace. Personal cell phone usage should not interfere with productivity or impact job performance, including making or receiving personal calls or sending or receiving text messages during work hours. Employees are reminded that using any device including those considered to be a “smartphone” for covert recording, scanning, or photocopying is in violation of COPC’s Confidentiality Agreement and may lead to disciplinary action, up to and including termination of employment. This policy is not intended to restrict in any way, employees’ rights under the National Labor Relations Act. It is necessary that employees use common sense and good safety guidelines when using communications devices. The following are some examples that must be strictly followed: Under no circumstances is an employee authorized to text while driving a personal vehicle while on Company time. Texting while driving is illegal in the state of Ohio (as well as in many other states). Employees are required to adhere to all Ohio (and/or any other state laws, as applicable) Department of Transportation federal, state, or local laws/rules regarding cell phone use as it relates to texting and driving.
or local laws/rules regarding cell phone use. Employees who incur fines as a result of violating these laws/rules, will be solely responsible for such fines.
● When driving on Company time, employees may only use their cell phone if they are using a hands-free device or if they have pulled over to a safe area to complete the call. By acknowledging this handbook and all its policies, and by voluntarily providing a cell phone number as part of their employment record, employees agree to receive text messages from COPC regarding business matters.
10.4
Monitoring Employee Data and Electronic Messages
In today’s legal environment, the courts require employers to monitor and oversee all its data control systems for inappropriate, illegal, and harassing activity. To meet these obligations, the Company will be reviewing employee email messages, voice mail messages, and internet trails on a regular basis, including employee mailboxes and recycle bins. Therefore, any messages created, received, stored, or sent on the Company’s equipment belongs to COPC and may be reviewed and distributed as it desires. Employees must understand that everything they write on a Company computer such as memos, letters, emails, and everything they receive on a Company computer, are never entirely deleted. The same is also true of many voicemail systems. Employees should take great care in what they write or say into any of the Company’s electronic communications systems. Furthermore, each
website employees visit on the Internet is permanently recorded on hard drives and possibly on the Company’s main server. Lastly, any mobile device or smart phone which interacts with COPC’s email system is subject to monitoring by the Company’s Mobile Device Management (MDM) system. Such systems have the capability of remotely updating devices to the latest approved OS, to remotely lock/disable/wipe the device, or to track its location. The MDM system does not, however, read the user’s email, catalog any apps downloaded by the user, or access the devices stored images. By connecting a mobile device to COPC’s email system, a user agrees to this monitoring. As a result, employees should never use the Company’s equipment improperly, since any data written, received, sent, or recorded using this technology leaves a permanent record of such information.
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