PR HOST SUBREGIONAL ROTATION & RESPONSIBILITIES
The planning for the next year’s PR usually starts in August. Usually, the order of rotation for hosting the event is: Southeastern, MISO Central, MISO South, East, PJM, Central, and FL-Peninsula. The next year’s host subregion is officially announced by the Planning Coordination Subcommittee at the ongoing meetings. In the next few months, the companies from the host subregion work together and identify the venue for next year. It is also possible that a host company is picked as the single or primary host. Once the venue is chosen, it is recommended that a contract be executed before Christmas between the host and the venue.
SERC staff has the following responsibilities in preparation for the next PR:
1. Update the retiree contact list and provide a copy to the host organization by March. 2. Update historical Pig Roast photos and provide links to the SERC members, as needed. 3. Coordinate the event announcements with the host organization annually by March and a follow up by April. 4. Update the previous Pig Roast attendee and award list, procure the needed awards, and present the awards during the Pig Roast event.
EVENT INFORMATION
Here is some more information on the event as it evolved in recent years:
1. Pig Roast:
a. The Pig Roast is open to all meeting attendees and past attendees, as well as their families and guests. b. The Pig Roast is generally held outdoors in a picnic style environment whenever possible. Acceptable locations include:
i.
The same venue as the meeting location, provided outside or private events are possible. A local venue with catering options that can support a Pig Roast. If needed, the host(s) should provide transportation options from the meeting hotels to the pig roast venue. Indoor spaces with recreational opportunities (an acceptable alternative)
ii.
iii.
c. The Pig Roast is also an informal event with extra social or recreational opportunities present whenever possible. This could include but is not limited to horseshoes, pong, volleyball, facilities for swimming and water activities. Sponsors are encouraged to be creative and consider new and old activities of a social nature. d. Either a cash or open bar should be provided, featuring a wide range of alcoholic and non-alcoholic beverage choices.
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