COVER STORY
the GKOR administrative team spearheaded initiatives to enable functionality to support all chapters and provinces. Collaborating with the PKOR Taskforce, Myers and Joyner implemented the following:
• Chapter and Province Administration portals • Chapter Officer and Chapter Roster reports
• Electronic process for chapters to complete the Chapter Certification • Undergraduate Chapter Advisor Assignment page To support the new rollouts of a new application and associated functions to chapter and province leadership, Myers, Joyner, and PKOR Taskforce developed and delivered training via webinars and guidebooks. Thus far, the chapter and province has been positive. “Overall, the feedback from chapters and provinces has been favorable and helpful as we continue improving the experience for brothers. I recognize the challenges of interacting within a new system and the change man- agement that comes with that, but I truly enjoy hearing feedback from brothers that go into the system and work through the guidebooks and just explore,” stated Myers. Being able to hear that experience reminds me that the work we are doing is bigger than us or our respective provinces. It’s about Kappa.” Electronic Event Insurance Check- list (EIC): One of Myers, Joyner, and the team’s significant achievements is creating electronic Event Insur- ance Checklist (EIC) workflows for
“ON OCTOBER 18, 2024, THE GKOR TEAM LAUNCHED A NEW MOBILE APPLICATION FOR THE KAPPA ALPHA PSI WEBSITE. ”
chapters, provinces, and IHQ to complete and submit. All undergraduate and alumni
in chapter delegates. This functionality is in addition to enabling members to register for Grand Chapter Meetings and other Grand Chapter events, such as National Founders’ Observance via the Fonteva application. DATA INTEGRITY Aaron Williams (Zeta Upsilon 1986) led the Data Integrity effort which evaluated the Fraternity’s data and its accuracy. This initiative of the 100-Day Plan addressed issues with the Frater- nity’s data records in three areas:
chapters and provinces must submit an EIC and receive approval for social host insurance. The team took the previous paper version and created an electronic EIC to cover Chapter Meetings, Social Events, Province Events, and the Mem- bership Training Academy (MTA). Myers and Joyner worked closely with the PKOR team, Orchid Connect, and Brother Jason A. Hall, Sr., Director of Risk Prevention and Education, to develop and launch the new EIC electronic form on July 24, 2024. Grand Chapter Registration and Del- egate Credentials: Myers and Joyner also worked closely with GKOR Kyles to enable the GKOR, provinces, and IHQ staff to manage chapter delegate credentials, including allotment of chapter voting and managing changes
• Members • Chapters • Vendors
Williams’s task was implementing a needed “data record house cleaning.” The objective was to review, iden- tify, and correct errors by migrating membership records, chapter data, and
SPRING 2024 ♦ THE JOURNAL 23
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