PAYING FOR COOKIES:
TRACKING TROOP MONEY Any credit card payments accepted by the troop or Girl Scout through Digital Cookie will automatically be credited to the troop and will appear on the Troop Balance Summary. See page 29 for directions on how to run this report in Smart Cookies. Any deposits made to the troop’s bank account are not recorded in Smart Cookies. Troops wishing to track cookie money deposits into the Troop’s account should keep records on a ledger or in a spreadsheet. Once GSKSMO completes the ACH process (which can take two to three weeks) we will add the amount of that payment to Smart Cookies. By running the Troop Balance Summary Report, troops can see both their credit card payments and, if applicable, any ACH payments. After the final ACH pull, GSKSMO will identify troops who have a balance owed and will contact the Troop Leader; Troop Leaders should be watching over the program and making sure that funds are collected, and deposited, regularly. If it is determined that the Troop Cookie Manager is responsible for the debt, GSKSMO will shift the debt to a Family debt and proceed accordingly. Our Service Unit Support Team will evaluate this list and determine if any leaders/ volunteers are not eligible to return in a leadership role prior to August 1st. Girl Scouts under the care of any non-eligible volunteer may participate in Booth sales and Direct Ship sales only. Troops that have Cookie Program balances will not be able to participate in council- sponsored travel and troop trips. ! If you need help understanding the financial process of the Cookie Program, it is important that you connect with your SU PPM or Council Support Person before the Program is over.
Cookies are given to troops on credit. GSKSMO uses ACH to deduct funds from your troop account. ACH is the process where money can be taken, or given, to your troop bank account with your permission. ACH is a standard banking process; an example of another ACH process is when you’ve authorized a bank to take your rent or mortgage payment from your bank account. ! If your troop has not opened a Troop Bank Account, make this a priority. Once the account is open, the troop will need to fill out an ACH authorization form. Confirm with Troop Leaders that there is a Troop Bank Account AND the ACH form has been filled out. For assistance, email customercare@gsksmo.org. ☙ February 17, 2025: We will deduct $1 per package assigned to the troop. Credit card payments made to the troop are counted towards the amount due.
☙ March 17, 2025: We will deduct the remaining balance due.
☙ All cash and checks* should be deposited into your troop account.
☙ *Checks should be made to Girl Scouts but checks that are made out to variations of Girl Scouts like GSKSMO, GSUSA, GSA, your troop number can be deposited.
☙ *Endorse checks with “For Deposit Only.”
☙ *If a check bounces, it’s up to the troop to collect on the bounced check. GSKSMO recommends that you do not accept checks.
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