Oxford Global Resources CV & Interview Tips brochure
CV & Interview Preparation Guide
We shine brightest when you succeed.
The Preparation
Applying for a new position requires some preparation. A good first step to take is to reflect on what it is you truly want regarding your career. Knowing what you need and being able to identify your concrete objectives are fundamental success factors to finding the opportunity that’s right for you.
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Start by asking you rself the se questions: • What do I aspire to accomplish? • What type of position would I enjoy? • What is the minimum level of benefits that you will accept for a new role? Your search for a new career opportunity will be much more effective if you implement the following career search tips and best practices: • Use targeted keywords that match what you are looking to find. • Maintain a clear objective. • Ensure that your goals are realistic and attainable. • Define the concessions you are prepared to make before applying for a position. • Understand your strengths and weaknesses. • Identify the skills, programs, and applications in which you excel. • Determine your main character traits that reflect your professional brand.
Give yourself an advantage in a competitive job market by ensuring you have a thoughtful plan that is built on knowing exactly what you want and what you need to do to get it. In other words, a large part of your advantage will be dependent on the level of your self- awareness — which will be instrumental to your success. Key steps to take before your search: • Record a neutral voicemail message • Confirm your LinkedIn profile is up-to-date • Ensure that your social media accounts do not reveal unprofessional information (i.e., adjust your privacy settings). Career Tip: Networking Active and targeted networking creates more opportunities and increases your chances of success. Don’t hesitate to reach out to former classmates, teachers, and neighbors. The reaction you will receive is almost always positive and people are usually inclined to assist when they can. You can also visit job fairs and other networking events in your area, as well as leverage LinkedIn as a means to expand your professional network.
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The CV
The CV is the most important part of the application. Certain best practices apply. The content is, of course, determined by your education, background, and experience. However, a good presentation of your information and how well it focuses on the job posting are also important.
Employers prefer to receive a clear CV with a well-designed layout. If the CV does not meet this requirement, the odds of being offered the job will decrease drastically.
Best Practices • The general rule for a CV is to arrange the content in a reverse chronological order, i.e., most recent training and experience at the top. • It is important to include information in your profile or in your objective that relates specifically to the position for which you are applying. • Imagine that your CV is like a window display at a store: An orderly window with exactly the right items on display will draw attention far more effectively than a messy and disorderly one. • A general rule of thumb for the length of a CV should be one and a half pages for newer professionals and a maximum of two pages for experienced professionals. • Almost all employers in today’s digital world uses a candidate database in which keywords and techniques are searched. Be strategic and include relevant keywords in your CV. • Keep your CV updated even when you are not searching for jobs so you can ensure that it is up-to-date at all times.
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The CV
CV Tips • Use common typeface and lay out your CV neatly. • Use bullet points, be concise, and avoid lengthy essays. • No spelling or grammatical errors, slang, or abbreviations. • Use relevant keywords and phrases. • Unless specifically requested, do NOT include a photo. • Always ensure that contact details are on both your cover letter and CV. • Always print your CV on good quality paper. Print it in black ink on white paper. Know Your CV Inside Out Be prepared to thoroughly discuss every point on your CV. Regardless of how small or irrelevant a detail may seem to you, be prepared to expand upon it during an interview. You never know what will interest the interviewer and what they will want to ask questions about in order to get more clarity.
No Gaps & Correct Dates Always ensure that there are no time gaps on your CV. If you have been travelling or attending school, explain that in your CV. Employers need explanations for gaps of time in your CV whether you were taking courses, travelling, or taking personal time off. Another important thing to note is the importance of checking your CV to ensure that you have not duplicated or overlapped any of your dates. Spelling & Grammar Always check for typos and grammatical errors. If an employer notices an error like this on your CV, it could indicate to them that you are careless and disorganised. Obviously, this is not the impression you would like potential employers to have of you.
Keep your CV updated even when you are not searching for jobs...
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CV Template
Personal Details Name: Address: Mobile Number: Email:
Personal Profile
• Relevant skills and attributes. • Your acquired experience that will contribute to the new opportunity.
Education
• Dates attended. • University/College name (spell it out - no abbreviations). • Qualification/Degree name (spell it out - no abbreviations). • List of relevant modules completed. • Projects that support your job objective.
Career History (List in reverse chronological order) Employers’ Name Start Date – End Date Job Title • Main responsibilities x 3-6 bullet points.
> Each statement should only be a single sentence. • Key skills and experience gained.
Key Achievements
• List in reverse chronological order. • Focus on relevant achievements to your job objective - academic or otherwise.
Skills Examples include: • IT skills – list programs for which you have high proficiency. • Driving License – particularly relevant in a sales role.
Hobbies & Interests • If the job you are applying for is a team-based role, consider highlighting your past team activities and explain the value you added to the team.
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References Reference Name: Reference Title: Address: Phone: Email:
- OR -
Available on Request
Information to be included for each reference listed.
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The Cover Letter
The cover letter for an application is just as important as your CV and should always be tailored to the job for which you are applying. Your contact details need to be included in your cover letter, as well as your CV. If you are applying for an international position, remember to include the country code with your mobile/telephone number. It should include a brief outline of your skills, your relevant experience, and what you can bring to the company or organization.
Best Practices for Cover Letters Use a smooth, “active” writing style. For example, use “I am responsible” rather than “I have been responsible for…” • Your tone should not be too familiar or too formal. • No spelling or grammatical errors, abbreviations, or slang. • The length should not exceed one page, but not be shorter than three paragraphs. • Use a standard letter format of open, core, close. • Include relevant keywords, skills, or programs in your letter. • Always explain why you want the job. • If applying via email, the subject line should include your name and the name of the job for which you are applying.
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Example of a cover letter sent via email
To: humanresources@abcbiotech.com From: pietdevries@gmail.com Subject: Letter of Application P. de Vries – Research Analyst
Dear Mr. Jansen,
I am applying for the position of research analyst in the R&D department at ABC BioTech, as advertised on the company website.
Over the last three years, I have been employed as a biotechnology analyst and expanded my experience. I currently work with HPLC, ELISA, SDS-page, and IEF for quality controls under GMP conditions. In addition, I am responsible for method validations, drafting of SOPs, and method optimizations. Unfortunately, due to an internal reorganization, my current position will not be converted into a long-term contract. I truly enjoy my position and would like to continue my career in a position similar to a Research Analyst with a biotechnology company like ABC Biotech. I am applying because, in particular, the skill set of the position and the company culture at ABC BioTech appeal to me. I have gained the required experience in recent years to be well-qualified for this position, and a current employee informed me of the unique and enjoyable company culture at ABC BioTech.
My colleagues have always described me as a driven, communicative, and accurate analyst. I believe these qualities, along with my professional experience and enthusiasm, will make me a good fit for your department.
I would love to discuss this letter and my CV in more detail with you in a personal conversation. I look forward to hearing from you.
Kind Regards,
Piet de Vries T: 818 555 1234 Attachment: CV
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Digital Applications
Over time, through further digitization of the application process, the formal letter of application has changed greatly. Applications are no longer submitted through the mail, but via email or website. For websites with an online application form, an application form letter is usually no longer necessary. However, a short cover letter can indicate your motivation to stand out.
Via Email When applying via email, the CV is sent as an attachment. The cover letter can be sent either as an attachment or in the body of the email. Send an email with a clear subject line and name your attachments clearly. Keep in mind that the recruiter or department manager receives many applications and CVs. It is crucial that the subject line and attachments are appropriately named. Via Website Many companies use a website with an online application form. These websites are often directly linked to a candidate database and recruitment system. You are often asked to create a profile on the website and to upload your CV. Afterwards, you are able to apply with the click of a button. Make sure you are selective and specific when submitting applications online. If you decide to apply for multiple positions with the same company, ensure that the positions do not vary too widely because it could signal that you are randomly applying for positions instead of focusing your interest on jobs that are within your specific skillset. Include a tailored cover letter with each application if the online application allows you to submit one.
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Keep in mind that the recruiter or department manager receives many applications and CVs.
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Interview Preparation
Your CV has secured you an interview. Preparation is the key to having a successful interview. How well you succeed is entirely up to you. A positive, enthusiastic, and purposeful attitude is an effective way to make a good impression.
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Job Interview Tips • Familiarize yourself with the company and its history. • Understand the role for which you’re applying. • Leverage LinkedIn and Google to learn more about the interviewers.
Common structure of a job interview: • Introduction conversation / introduction (3-5 min) • Conversation about the company and the discussion partners (5-10 minutes) • Discussion of work experience and qualifications (10-15 min) • Discussion of vacancy and responsibilities (5-10 minutes) • Evaluation of your suitability for the vacancy (3-5 min) • Closing (3-5 min). The job interview has a certain structure and similar questions are often asked time and time again. Use this to your advantage and practice conversations in advance. Interviewing is an art and, with enough practice, anyone can have a successful job interview. Video Conference Interviews Tips Test your audio, camera and internet connection prior to the interview beginning. • Your space matters – quiet, well lit, private area. • Dress professionally, even though you’re not face-to-face. • Be mindful of your body language – the same rules apply virtually as they do when you are face-to-face. • Have a copy of your resume and the job description easily available for reference.
• Prepare questions to ask about the role and the company. • Confirm the exact company location (some have multiple sites in the same location). • Bring copies of your CV, references, ID card, and a pen and paper. • Arrive early if possible or be on time at the latest. • Make sure your clothing matches the function. • Make a good first impression by maintaining eye contact, having a firm handshake, and smiling often. • Listen carefully to the questions before answering them. • Provide clear and focused answers. • Know the weaknesses in your CV and prepare short, clear answers. • Always close a conversation on a positive note even if you have doubts yourself.
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Frequently Asked Questions at a Job Interview… and How to Answer Them
One of the most important things to do before a job interview is to prepare. Here is a list of several frequently asked job interview questions and how to best respond to them. Can you tell me a little bit about yourself? Your response should not be about your private life, but focus more on your work experience and career. You should highlight your qualifications, work ethic, competencies, and additional merits that make you a good employee. What are your strengths? Depending on your personality, you may or may not be uncomfortable answering this question. The best advice is to keep your answers relevant to the position. Name up to five strengths that can be illustrated by clear examples from your work experience. For instance, you can say this: I have great time management skills, which was recently demonstrated when I was able to complete a time-sensitive project on time without compromising the progress of my other projects. What are your weaknesses? This question can get tricky if you’re not prepared. Remember that everyone has at least one weakness so you will be expected to answer this question. The best way to do that is ensure your answer is in the context of your professional life—not your personal life. Avoid weaknesses relating to your behavior. Preferably, identify weaknesses that can also be seen as a strength and can be followed up with a benefit that compensates for the perceived weakness.
For example, you can say something similar to this: I tend to be overly meticulous with my work, which is something I am working on improving. For me, having strong attention to detail is usually a strong asset. However, like most things, I’m sure it’s better in moderation. How do you deal with pressure from tight deadlines? Everyone is sensitive to the pressure of tight deadlines and the only difference is the extent of that pressure. For this question, you should provide examples of past projects that had tight deadlines and clearly explain the steps you took to complete the project successfully within the given timeframe. Where do you see yourself within five (or ten) years? For this question, avoid talking about goals that you know are probably not achievable. Instead, emphasize your interest in thoroughly mastering the job for which you are applying. If you seem overly ambitious, an employer may have doubts about your motivation to perform the initial duties of the job for which you are applying. Why should we choose you and not another applicant? The best way to answer this question is to emphasize your positive traits that apply to the job. This is your chance to highlight your qualifications, your positive attitude, and your self-confidence — qualities that make you the ideal candidate for the job. Repeat important keywords from the job description and explain why your qualifications and experience are related. For example, I am an excellent fit for this position because I bring significant value to the team with my five years of work experience in the biotech industry, and my experience in fundamental research.
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This is your chance to highlight your qualifications, your positive attitude, and your self-confidence.
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FAQ Cont’d
Describe a difficult situation at work and how you dealt with it? Here you will want to emphasize the skills you have leveraged to address difficult work solutions, e.g., organizational management, leadership skills, conflict resolution strategies. Give an example of a real issue you faced at work and how you solved it. Keep your answers positive and specific. Why are you looking for another job? This is a good question that requires an even better answer. It will be important to have a planned and authentic response to this question. Avoid criticizing your current or previous employer, or making inappropriate comments such as “I want a higher salary.” Instead, your answer should be more general. Here are a few examples of honest, relatable answers: • I’m looking for a new challenge in my career. • I’m interested in shifting my focus to a new or different industry. • I’m relocating and am looking for a local opportunity where I can excel in my trade. Why do you want to work at our company? You can best prepare for this question by learning about the company. Take the time to thoroughly review its website so you can speak to the benefits of working at this company. If you know someone who already works there, find the time to ask that person what the company is looking for in the ideal employee. What challenges are you looking for in your next job? With this, an employer wants to find out how you will use your skills and experience when you are confronted with a challenge.
Other common questions you can prepare that are more tailored for the role you are applying for: • Explain how you have performed in a certain situation Detail what you have learned from the situation. > Give an overview of what you would do in the future if faced with a similar situation. > Give examples of your experience that demonstrate your ability. • Give a specific example of when you met important deadlines. > What could you have done differently if you could have? > Has the experience affected the way you deal with deadlines now? • Describe how you helped lead a team to achieve success. > How did you motivate your team? > How did you improve your team’s individual performances? > What do you think your team would say about you? • Describe a situation in which you were a member of a team – what did you do to make a positive contribution? • Describe a situation where there was conflict in your team and what you did to resolve it. • What appeals to you in this vacancy? • In what kind of work environment do you perform best? • Which analysis technique interests you the most? > Tell me about the theory behind that analysis technique. > What brand of equipment did you use for that method?
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About Oxford
Oxford is known for our unmatched ability to deliver The Right Talent. Right Now. ® As a leading recruiting and consulting company with offices across Europe and North America, we focus on proactively building a network of highly skilled professionals so that we can immediately connect our clients to the expertise they need and provide rewarding opportunities for our candidates and consultants. We leverage over 35 years of staffing expertise and specialize in fields where superior resource solutions are most in demand.
We are experts in Scientific, IT and Engineering Recruitment. What’s important to you is important to us! We listen to what you want from your career, and then look for your perfect fit.
Our skilled and experienced recruiters will guide you through the application process. They will provide you with personal tips tailored for the position you are a applying for, introduce you to our extensive and selective network while providing you the greatest opportunities for your next career move.
For a full overview of our open opportunities visit oxfordcorp.com
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For a full overview of our open opportunities visit oxfordcorp.com
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