Director of Events and Domes t i c Serv i ces
Candi date Informat ion Pack
Contents Page
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About The Leys
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Our venues
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Job Description
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Person Specifications
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Application Process
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About The Leys Established in 1875, The Leys values its history, yet it blends traditional values – courtesy, tolerance, respect, decency – with a forward and outward-looking approach to education. Dedicated staff and superb facilities combine powerfully as we prepare young people for the challenges which lie ahead at university and beyond. Set in the centre of the beautiful and stimulating city of Cambridge, one of the world’s leading cultural and academic cities, our unique location allows our pupils unrivalled opportunities to achieve the exceptional. Our added-value in academic progress is among the most impressive in the country, and the range of creative, cultural and sporting opportunities is breath-taking.
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Our venues
The Great Hall
Great Hall is our Performing Arts Centre, available to hire by external organisations during school holidays. The venue is suitable for a wide range of events including theatrical performances, music concerts, lectures, exhibitions, holiday courses and rehearsals. Great Hall is also an ideal conference venue, with a large auditorium and several breakout rooms, plus a range of catering options and in-house support team. We offer an inclusive delegate rate or room-only options.
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The Sports Complex
The Leys Sports Complex - operating under the title of Leys Leisure - has a range of indoor and outdoor facilities including Sports Hall, Gym, Swimming Pool and Climbing Wall, which are available to hire by individuals and groups during evenings, weekends and school holidays. We also offer various holiday activities, swimming lessons, tennis lessons, kickboxing lessons and lifesaving courses.
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The Chapel
The School Chapel is one of the most beautiful buildings on campus, offering pupils a restful haven from the busy demands of the school day. It was built as a memorial to the first headmaster of The Leys, William Fiddian Moulton and was consecrated on 27 October 1906. It is a Grade II listed building.
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The Music School
The Music School houses the Winton Thomas Recital Hall, with supporting classrooms and practice rooms available to hire during school holidays.
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Job Description
Role Title: Director of Events and Domestic Services Location: The Leys School Responsible for: Events, Domestic Services Manager, Sports Facilities Manager, Theatre Manager Responsible to : The Bursar Responsibility for:
• The management of all school events • The management of all external lettings • The Sports Complex • Great Hall • Domestic Department Key tasks:
• Manage and promote events and lettings of all school facilities, both within the school and to the wider local community, and develop effective mechanisms to gather feedback from users, as part of a system of continuous improvement. • Responsible for the following processes in relation to the management of commercial hire of venues on site; event planning/management as well as managing the operation and accounting processes. • Represent the school at external events and liaise with external agencies as appropriate. • Support and develop the Events Manager/department to ensure the department runs effectively. • Support and develop the Domestic Services Manager/department to ensure the department runs effectively. • Support and develop the Sports Facilities Manager/department to ensure the department runs effectively. • Support & develop the Theatre Manager/Great Hall to ensure the department runs effectively. • Chair the School Events Committee. • Manage all finances relating to departments of responsibility. 8
• Ensure that Health and Safety policies and procedures are observed and updated for all departments of responsibility. • Maintain all legislative requirements/record keeping relating to Health and Safety. • In conjunction with the HR Manager, ensure that all staff management processes are managed effectively e.g., recruitment, induction, training & development & appraisals etc.
General General Tasks:
• To refer to and adhere to all Health and Safety procedures and policies as appropriate and other legislative requirements as required, carrying out duties by working in a safe and organised manner. • To ensure that a safe / secure environment exists for pupils / staff and customers and meet requirements under the Health & Safety at work Act 1974 and C.O.S.H.H. • To uphold the provisions of data protection legislation, the School’s Data Protection Policy, and other related policies. • Understand and be mindful of the School Acceptable Use Policy and Staff ICT & Social Media Guidelines. • To adhere to and maintain School Policies and Procedures and work with regard to the ethics of the School. • To observe / implement all relevant legislative requirements, maintain and update own knowledge as appropriate for the role. • To work flexibly as necessary to meet the needs of the role and the School. • To undertake any other reasonable associated request from the Bursar, or other senior member of SMT as appropriate. • To adhere at all times to the School’s Child Protection procedures and to undertake responsibility to safeguard pupils. • To be aware of and adhere to at all times the School code of conduct and confidentiality. • To refer to and adhere to all Health and Safety procedures and policies as appropriate and other legislative requirements as required, carrying out duties by working in a safe and organised manner. 9
Person Specification
Desirable
Essential
Qualifications / Education / Specialist skills
• Degree in a relevant subject or equivalent qualification would be advantageous.
• A high standard of literacy and numeracy.
• Knowledge or experience of managing all or any of the following: o Sports Complex o Theatre o Domestic Services • Level 2 or equivalent understanding of health and safety requirements – ability to undertake risk assessments.
• Experience of running indoor and outdoor events. • Project and people management. • Financial management and budgeting.
Experience Knowledge and Skills
Essential
Interpersonal skills / behavioral qualities
• Effective interpersonal skills. • Effective communication skills both written and verbal with the ability to deal with a wide range of clients at all levels. • Project management – able to bring resources together to achieve a common goal in an effective way. • Planning– able to accurately scope out length and difficulty of tasks and projects. Sets objectives and goals. Measures performance against goals. • Effective client liaison skills; Working with external partners – local companies, fulfilment partners, event companies, suppliers. • Proven ability to liaise, co-ordinate and disseminate quality information across a range of disciplines. • People management – a leader and team player, with the skills to get the most out of the people who work with you, and for you. • Effective team building skills and experience in relationship development • The ability to manage under pressure and work to targets and tight deadlines. • To be self-motivated and have the ability to work independently or as part of a team. • The ability to work on own initiative and to use initiative to problem solve and make decisions. • IT Skills – Comfortable with Microsoft Office applications. • To be committed to and have the flexibility to work hours as determined by the business. This will include working some evenings and weekends. • To be committed to on-going personal development and the development of the team. • An enthusiastic and responsible team player with the ability to work with limited supervision.
Other
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To arrange a confidential conversation to discuss the opportunity in more depth, please contact Application Process
Hayley Mintern hayley.mintern@mrgpeople.co.uk
of The Management Recruitment Group on 020 3962 9900.
Applications should consist of a comprehensive CV and a covering letter.
Applications should be sent to hayley.mintern@mrgpeople.co.uk
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