Role & Responsibilities
Asset Life Cycle Planning and Delivery
• Prepare long-term Sinking Fund Works programmes to inform asset investment planning and strategic decision making on UPP’s assets. • Prepare short to medium term Sinking Fund Works programmes in line with contractual obligations including details, prioritisation, timing and cashflow of proposed works, issued for approval by the SPV Board Directors and other UPP entities. • Build and maintain the strongest of relationships with UPP’s university partners and work with them on asset management issues and to agree Sinking Fund Works prioritisation. • In the preparation of the Sinking Fund Works programmes work closely with UPP colleagues to consider and include analysis of condition, energy and sustainability, student feedback, University partner perception / feedback, occupancy data and market analysis. • Undertake tendering, procurement and delivery of Sinking Fund Works and related projects in conjunction with URS site teams, and contractors to ensure that all deliverables are to schedule, within cost and meet the output specification and contractual standards including appropriate project controls and risk management processes. • Work closely with finance colleagues to develop Sinking Fund budgets for forthcoming Academic Years. Authorise all scheduled Sinking Fund expenditure and Purchase Orders within delegated authority limit and monitor and report on the in-year Sinking Fund budgets in total and by site. • Work closely with the Procurement team and URS site teams to ensure the best commercial and service delivery terms are achieved for Sinking Fund Works in line with whole life value and sustainable performance. Add value by proactively seeking opportunities which generate efficiencies for UPP. • Project manage the process for the delivery of Sinking Fund Works, perform Contract Administrator duties and ensure all works are completed to a good quality, on time and within budget. Preparing building contract documents in line with approved POs. • Demonstrate a strong understanding of contractual condition obligations as they pertain to Sinking Fund or Life Cycle asset management within the scope of the SPV’s boundaries. Work closely with URS site teams to ensure compliance.
Asset Performance and Compliance
• Maintain an up to date record of estate condition informed by undertaking surveys and reviews. Ensure the Technical Asset Managers and Assistant Technical Asset Managers undertake regular site visits, recording condition findings in a report for action by the relevant UPP team. • Work closely with URS site and Procurement teams to consider opportunities to improve the approach to maintenance and procurement of service contracts to improve the asset performance. • Ensure the Technical Asset Managers provide specific insight into the performance of building elements and identify opportunities to optimise performance which may lead to longer service life and reduce the frequency of replacements. • Develop and regularly maintain a robust process for the management and delivery of Sinking Fund Works in line with contractual obligations and UPP objectives. • Produce, review, and control necessary documentation including tender specifications, preconstruction documentation, post-construction documentation (O&M’s, warranties, asset register, drawings etc) relating to Sinking Fund Works. • Ensure all statutory obligations (including CDM) are met in the delivery of asset management activities and Sinking Fund Works Programmes.
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