The traveler will complete and sign the Travel Expense Statement (Appendix B) documenting the actual costs of the trip, date, description and form of payment. Supporting documentation will be attached to the travel expense report unless already included in the employees credit card reconciliation. Employees will submit the travel expense report to the Office Manager. This report will be submitted within thirty (30) working days once the traveler returns. The Office Manager will draw out the appropriate travel authorization/advance documentation and compare the two reports. Any discrepancies will be investigated and resolved. The Office Manager will review travel reports and if approved, will sign and date the report. If a payment amount is due the traveler, disbursement should follow procedure as described in section3.6. Undocumented travel is not allowed for IGA employees. Prepaid travel must be taken by a IGA employee. If the employee cannot travel under the pre-made arrangements, the employee must repay all travel expenses and advances to IGA. Situations that will exempt the employee from paying back prepaid travel costs include: • Signed Doctor slip indicating travel is not recommended • Death in the family of the traveler • Cancellations due to inclement weather Once the determination is made by the Executive Director or the Deputy Executive Director that the prepaid travel cost is not the responsibility of the traveler, the accounting consultant will create an adjusting journal entry, if necessary.
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3.10 PAYROLL PURPOSE: To outline the policies and procedures for payroll and related compensation. Each employee shall be classified in accordance with IGA's Personnel Policies and Procedures and in compliance with the Federal Labor Standards Act (as amended). The Indian Gaming Association uses ADP (Automated Data Processing) for the processing of payroll.
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IGA Accounting Policies and Procedures (guidelines)
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