Each employee shall indicate his or her place of official residence for reporting regulations prior to receiving an initial paycheck. Employees will be paid on a biweekly basis (a payroll schedule will be maintained by the Deputy Executive Director and/or Director of Business Operations) - falling on the Friday of every other week for a total of 26 pay periods per fiscal year. Non-exempt employees will be required to maintain a record of their hours for each day on individual time sheets. Their immediate supervisor will review the time sheet for accuracy, sign it and forward it to accounting. Any change of status of the employee should be noted. Employees have the option of receiving a computer-generated paycheck or having their funds directly deposited into their bank account and should notify the Deputy Executive Director and/or Director of Business Operations in which manner they would like to receive payment. The payroll records will be maintained in a confidential location and should not be consulted by anyone other than the Executive Director, Deputy Executive Director and/or Director of Business Operations, accounting consultant, or Auditor. Deductions may be taken from an employee's gross payroll such as payroll advances, outstanding travel advances after 90 days and notification by the Deputy Executive Director and/or Director of Business Operations, and previously agreed to loan repayments (emergency advances are permissible but discouraged and must be approved by the Executive Director and must be covered by hours worked or leave accrued). ADP is authorized to run the payroll with computerized signatures of the Executive Director and Chairman. ADP will provide IGA employees with a detailed accounting of amount paid and deductions. ADP will place individual checks and pay stubs in envelopes for confidentiality purposes. ADP will provide IGA with detailed figures on the payroll including year-to-date and quarterly figures. ADP is responsible for the filing of all payroll related taxes and forms including state and federal withholding, FICA, and unemployment. IGA is responsible for providing tax updates and changes to ADP. IGA will work to the best of its ability to ensure that every employee, regardless of location, will have the appropriate deductions taken from their paychecks (i.e. IGA will apply for state tax ID number and unemployment insurance in each state in which a IGA employee is located). Taxes and fees shall be reported and paid, as required, in a timely manner. ADP is responsible for the filing of payroll taxes and reports on behalf of IGA. Upon delivery from ADP, the payroll envelope will be opened by the Deputy Executive Director and/or Business Manager and the records reviewed for accuracy.
Deleted: Business Manager
Deleted: Business Manager
Deleted: Business Manager Deleted: Contract Accountant, Accounting Supervisor
Deleted: Business Manager
Deleted: N
Deleted: N
Deleted: income tax deductions Deleted: N Deleted: N Deleted: N Deleted: N Deleted: N
Deleted: NIGA
IGA Accounting Policies and Procedures (guidelines)
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