Project Manager Candidate Pack
Contents
Introduction
The College
The Estate and Campus Development
Job Description and Person Specification
Working at the College
Application Process
Introduction
Following a period of significant growth and the preparation of a Campus Development Framework, Bradfield College is seeking to appoint an outstanding Project Manager. With a rich blend of historic and modern buildings, this is a special opportunity for an enthusiastic building professional to play a key role in the next phase of the College’s high quality and ambitious development plans; all aimed at providing an outstanding environment that will continue to inspire future generations of pupils and staff. The Project Manager will support the Programme Manager to lead, manage and coordinate a range of estate development projects from inception to completion. The postholder will gain broad experience, with projects spanning refurbishment, new-build, fit-out and maintenance, with individual projects typically ranging from £100k to £8m in value. The College is seeking an individual with demonstrable project management or building surveying experience, having taken responsibility for managing projects in the £100k to £2m value range. You will have strong commercial and technical skills, with experience of contract procurement and administration. Experience of working on refurbishment projects in a live, operational environment is critical, as is the ability to communicate effectively with a diverse range of stakeholder groups. A background of working in the education sector is not essential, however the success- ful candidate will be expected to demonstrate an understanding and enthusiasm for the positive impact that buildings and estates can have on creating an inspiring education environment.
The College
Founded in 1850 by Thomas Stevens, and set in a village amidst unspoilt Berkshire countryside, Bradfield College enjoys a well-established reputation for being one of the country’s leading co-educational, independent boarding schools through its provision of academic excellence and a well-rounded education. The College is characterised by a relaxed unpretentiousness and it has a strong sense of community. The people who work here are deeply committed to the wellbeing of the children in their care and to the long term success of the school. A talented and diverse team of specialists and all-rounders, the staff bring expertise and dedication to their roles. The pupil body is currently 814, comprising 330 girls and 484 boys from 13 to 18 years of age. Approximately 90% of the pupils are boarders.
The Estate and Campus Development
The College estate provides a memorable backdrop in which to discover and develop potential. Several of the original, neo-Gothic buildings were constructed in the mid to late 19th century and have been attributed to the prolific architect Sir George Gilbert Scott. These timeless buildings have been complemented over the years by the construction and acquisition of new, contemporary facilities that continue to provide an intrinsic part of the pupils’ learning experience. The College currently boasts some truly impressive facilities with recent projects including the construction of a double sized sports hall and 25 metre indoor pool, a tennis centre with three indoor courts, six outdoor day courts, a superb 9-hole golf course and the installation of two floodlit astroturf pitches. Other projects have included the development of the Blackburn Science Centre, the expansion of the main Dining Hall and the ongoing extension and upgrade of the College’s 12 boarding houses.
The campus is, however, undoubtedly best known for its Greek Theatre which plays an active role in College life and hosts a number of high-profile events throughout the course of the academic year. The Bradfield Campus Development Framework (BCDF) is the result of several years of planning and consultation throughout all levels of the College. The BCDF was conceived as an overarching consideration of projects that will enable the College to flourish in the years leading up to and beyond the school’s two hundredth anniversary in 2050. The BCDF establishes a framework for future rationalisation, enhancement and growth within and beyond the existing campus, including internal reconfiguration of buildings, conversion and extension of existing buildings, redevelopment and infill opportunities and development beyond the defined boundary. Recently completed projects include the refurbishment of the grade 2 listed dining hall and associated catering facilities. Examples of major projects currently in development include: the creation of a landmark ‘Learning Hub’ within a Grade II* listed church, refurbishment of the existing music hall, alongside major repairs to existing buildings. Future projects in the campus development framework include: expansion, reconfiguration and refurbishment of core academic departments, plus the building of a new sports pavilion and additional units of accommodation for teaching staff. The Project Manager will be carrying on the work that others have done over the past 165 years to create and constantly improve a place that successfully combines the beauty of historic buildings (including some that are Grade II listed), iconic features (the Dining Hall and the open air Greek Theatre for instance), welcoming boarding houses, more contemporary academic departments and first class facilities for co-curricular activities to support the life of a vibrant and progressive educational community.
Job Description and Person Specification
Job Purpose
The Project Manager is responsible for assisting the Capital Programme Manager in delivering the construction capital projects across the College, coordinating the activities of a project to ensure cost, programme and quality standards are met. Under the direction of the Capital Programme Manager, the Project Manager will be expected to help manage and coordinate projects from inception to completion, with responsibility for the day-to-day running on the projects. The Project Manager will also be responsible for producing drawings and specifications for simple projects and for keeping College drawing records up to date.
Principle Accountabilities
Project Management
• Reviewing project designs in relation to the brief and College standards and providing feedback to external consultants • Attending design team meetings as required • Coordinating external consultant teams and preparing contracts, obtaining quotes for specialist consultants and surveys for approval by the Capital Programme Manager • Arranging pre-start meetings with contractors and co-ordinating site activities with on-going College operations • Monitoring and reporting progress to the Capital Programme Manager throughout the duration of the project, including contractor progress on site • Monitoring and managing project costs within limits delegated by the Capital Programme Manager • Tracking and reporting project status updates to the Capital Programme Manager • Preparing project status updates for the Infrastructure Programme Board • Acting as the day-do-day point of contact with contactors and consultants, responding to any queries • Proactively identifying logistical challenges and impact on operations and effectively communicate with relevant stakeholders
• Providing regular communication updates on progress to relevant stakeholders • Contributing to problem solving issues and suggesting ways to improve projects • Organising, filing, and maintaining all current project documents • Arranging formal handover of projects to the Estates team on completion
Building Surveying/ Technical
• Producing specifications for refurbishments projects • Updating College records and drawings • Providing indicative budget costs for smaller projects • Entering information onto the estates database • Producing CAD drawings and specifications for initial briefs and/or smaller projects
Department
• Inputting into the strategic development of the College estate • Inputting into, and operating in accordance with, College and department standards, policies and procedures • Assisting the Capital Programme Manager in the preparation of papers for the Estates Committee and other College meetings as required • Fulfilling other duties as directed by the Capital Programme Manager and commensurate with the role
Qualifications
• Project Management qualification desirable or equivalent relevant experience • Building Surveying or other relevant RICS qualification highly desirable or equivalent relevant experience
Experience
• The ideal candidate will have a minimum of 2 years post-qualification construction experience and project delivery from inception to post occupation, on time and on budget • Experience of managing contractors/sub-contractors • Experience of delivering projects in an operational environment with experience in an educational environment being an advantage • Experience of AutoCAD for producing and updating technical drawings would be an advantage
Knowledge
• Knowledge of building and construction legislation, building regulations and planning regulations • Knowledge of CDM regulations and health & safety, including risk assessments and method statements • Knowledge of Microsoft Office (word, excel, project, outlook, etc.)
Person Specification
The ideal candidate will proactively identify potential logistical challenges and implications of projects on College operations, identify practicable solutions and communicate these effectively with the College community. They will also be expected to demonstrate strong communication skills and the ability to build positive collaborative relationships with internal stakeholders and external parties and contractors.In addition the postholder will possess the ability to effectively organise time, balance workload and judge priorities, as well as the ability to use their own initiative and work independently. The College is committed to the safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The following duties will be deemed to be included in the duties which you may be required to perform: • Child protection, discipline, health and safety • Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact Employees must be willing to undergo an enhanced Disclosure and Barring Service (DBS) Certificate prior to employment, registration of the DBS Update Service and checks with past employers. These checks are repeated each three years of your employment. You should revert to your individual responsibilities as defined in the Health & Safety Manual and ensure you are competent to implement them and agree to abide by them. Your health, safety and welfare at work are protected by law. Your employer has a duty to protect you and to keep you informed about health and safety. You have a responsibility to look after yourself and others. If there is a problem, discuss it with your employer or the College’s Health & Safety Manager. This Job Description is neither final nor exclusive and the range of tasks would embrace many incidents and situations, which are not stated, but require initiative and common sense to be applied.
Working at the College
The successful candidate will be offered a competitive salary reflecting the importance of the role and the experience of the candidate.
Contracted working hours are 8am to 5pm, Monday to Friday, with a one hour break each day.
Holiday entitlement is 4 weeks per annum plus Bank Holidays.
Other benefits include: • Contributory Pension Scheme • Private Healthcare • Life Insurance • Subsidised membership of the Sports Complex and Golf Club • Free meals during the working day when the College kitchens are open
Application Process
The College is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG). To arrange a confidential briefing conversation please contact our advisors Nick Coppard and Ben Duffill of MRG on 0203 962 9900.
Nick Coppard nicholas.coppard@mrgpeople.co.uk
Ben Duffill ben.duffill@mrgpeople.co.uk
Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to nicholas.coppard@mrgpeople.co.uk. Shortlisted candidates will be required to complete an application form and outline their suitability for the post prior to being put forward for interview.
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