2.3
Employment of Minors COPC does permit the employment of minors aged 16+ in certain positions within the Company as outlined below. To be eligible to work as a minor at COPC, the candidate must be aged 16 or 17, the relative/dependent of a provider or employee of COPC or connected with a trade or
technical school as part of training in the healthcare field (Clinical Assistant only). The minor is required to provide a work permit during any time school is in session and must complete an extended HIPAA training as part of their New Employee Orientation.
Working Title (full job descriptions attached) Clerical Support Clerical eCW Support Clinical Assistant (no injections)
Age Minimum
Access Level
16 16 17
No eCW Limited eCW Full eCW
A Minor Interest Form must be completed for identified candidates and submitted to HumanResources@COPCP.com.
2.4
Employee Data and Information All changes of home address, email address, phone number, marital status, number of dependents, emergency contact information, etc., should be updated using the Human Resources Information System (HRIS) or reported promptly to the employee’s Direct Supervisor or to Human Resources. Failure to disclose information (such as new or added dependents) in a timely manner could affect insurance coverage or COPC’s ability to contact the employee or family in the event of an emergency. Employee personnel records are maintained by the Human Resources department. Employees may request access to their personnel file by submitting a request via email to HumanResources@COPCP.com. Upon receipt of the written request, Human Resources
will schedule an appointment to view the file during normal office hours. Employees are not permitted to remove any documents from the personnel file but may provide a written response to any document in the file. Written responses will be attached to the original document in the file. Employees may also request copies of documents in their personnel file by contacting Human Resources via email. Release of requested documents, will be at the sole discretion of the Human Resources department and not all requests will be granted.
COPC managers and supervisors are responsible to ensure employee data and information reflects changes as they occur.
2.5
Employee Personal Health Information
situations deemed a Public Health Emergency, certain guidelines and restrictions may be temporarily lifted or changed, in accordance with the law.
COPC will maintain the privacy and confidentiality of an employee’s personal and health information to the extent possible. Only employees with a work-related need to know the information will have access to an employee’s personal record. In
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