Confirm party favors or goody bags
Print or prep any signage, name tags, or decor Confirm all bookings with vendors and venue Charge phone/camera or confirm photographer details
Book photographer or assign someone to take photos Arrange extra help if needed (setup, cleanup, etc.)
2 Weeks Before
1–2 Days Before
Confirm RSVPs and follow up as needed
Pick up or prepare cake and food
Order or purchase party supplies
Party Planning Checklist.
Decorate (if allowed in advance)
Double-check dietary restrictions/ allergies Finalize schedule of events (games, food, cake, etc.)
Set up party bags
Pack a party day kit (tape, scissors, wipes, lighter for candles, etc.)
Prepare or confirm party bags and favors
On the Day
2 Weeks Before
Arrive early to set up
Confirm RSVPs and follow up as needed
Check-in with venue and entertainers
Use this step-by-step guide to stay organized and stress-free while planning your child’s special day.
Order or purchase party supplies
Set up photo area
Double-check dietary restrictions/ allergies Finalize schedule of events (games, food, cake, etc.)
Welcome guests
Take lots of photos
6+ Weeks Before the Party
Plan food/catering
Relax and enjoy!
Set your total budget
Order custom cake or desserts (if needed)
Prepare or confirm party bags and favors
Choose a party date and time
After the Party
Decide on guest list size
4 Weeks Before
1 Week Before
Send thank you notes or messages
Select a theme (optional)
Send invitations (digital or printed)
Share party photos with guests
Book venue
C reate shopping list for food and supplies
Hire entertainment or activity provider
Start planning decorations
Order you ice cream cakes
Celebrate yourself - you did it!
8 | New York Loves Kids | Party Guide 2025/2026
New York Loves Kids | Party Guide 2025/2026 | 9
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