October2019
CWU QUARTERLY BOARD MEETING AGENDA Thursday, October 17, 2019 Ellensburg, WA
COMMUNITY BREAKFAST – Palace Café/323 N Main St 8:30-10:00 GENERATION ALPHA PANEL – Hal Holmes Center/201 Ruby St 10:15-12:00 WORK SESSION – Sid W. Morrison Board Room – Barge 412 2:00 Call to Order • Adoption of the Agenda • Adoption of the Minutes of the previous board meeting 2:15-3:00 Capital Briefing 3:00-4:00 Business & Finance • Enrollment • Budget/Housing & Dining Fee increase STUDENT ENGAGEMENT – University House 4:30-5:30
Central Washington University Board of Trustees October 17, 2019
INFORMATION – Community Engagement On the Morning of October 17, 2019, members of the President’s Cabinet will join trustees for a breakfast discussion of CWU’s role in the Ellensburg community. The purpose of the discussion is to help board members understand the degree to which CWU is contributing to the prosperity and quality of life of the community. As well, the board seeks to know how CWU can be more effective partners in the community. Community engagement is an essential part of CWU’s mission, which pledges to “produce research, scholarship, and creative expression in the public interest; and to serve as a resource to the region and the state through effective stewardship of university resources.” In fall 2018, the board directed the president to, “Prioritize public service and community engagement in each of the communities in which CWU has a physical location.” Community members at the breakfast will include: • Brett Wachsmith, Kittitas County Board of Commissioners, District 3 • Bruce Tabb, Mayor of the City of Ellensburg • Carolyn Honeycutt, Executive Director of CenterFuse (Ellensburg Business Development Authority) • Jinger Haberer, Superintendent of the Ellensburg School District • Julie Peterson, Chief Executive Officer, Kittitas Valley Hospital • Ken Wade, Chief of Ellensburg Police • Molly Jones, Executive Director of the Ellensburg Downtown Association • Monica Miller, Executive Director of Gallery One / Vice Chair Ellensburg Arts Commission • Peggy Morache, Executive Director of FISH Community Food Bank • Steve Townsend, Vice Chair of the Kittitas County Chamber of Commerce & Managing Partner, Windrow hotel
Submitted:
Approved for submittal:
James. L. Gaudino President
Linda Schactler Secretary to the Board
2018-2019 COMMUNITY ENGAGEMENT OVERVIEW
With about 12,342 full- and part-time undergraduate and graduate students and more than 1,830 employees, CWU is a medium-sized university. However, its impact is large, especially in the state’s central region. And just as CWU gives the region a boost, the university’s ability to thrive depends on the success of and collaboration with the local community. The $113 million annual payroll for CWU’s educated workforce supports retail, food, housing, and entertainment businesses, particularly throughout central Washington. Student’s too, are a rich resource for local employers seeking innovative, energetic, and highly skilled employees. Business. Retailers in the Ellensburg area know that CWU employees, students, and guests generate more business throughout the year than any other single entity. Camps, conferences, and events hosted by CWU draw more than 50,000 people to restaurants, hotels, and retail businesses each year. CWU contracts for goods and services with small businesses throughout central Washington. From ice cream to fencing and concrete to print services, small businesses provide the materials and expertise essential to university operations. CWU partnerships are county-wide; in summer 2019 CWU provided housing for Suncadia’s summer workforce when none was available in the Cle Elum area. CWU partners with the Kittitas County Chamber on business development, including sponsorship of The Disney Institute, and Business to Community Stars, which helps understand local retailers how to appeal to half of their customer base – CWU students. Infrastructure. Partnerships with local government support economic development, and community infrastructure. The CWU physical plant eclipses all other facilities in Kittitas County. Its vast size and complexity make CWU a top utility customer for the City of Ellensburg and other providers, including the local fire department, for which CWU annual fees provide 80 percent of the fire suppression budget. CWU student fees also help fund the city’s free bus service, Central Transit. Public Safety. CWU’s Department of Police Services has mutual aid agreements with the Kittitas County Sheriff’s Office, the Ellensburg Police Department, the Cle Elum-Roslyn-South Cle Elum Police Department, and the Kittitas Police Department. CWU also works with the Washington State Patrol and supports federal law enforcement, and emergency fire, medical, and utility providers. CWU Police offer programs, activities, and events that educate the community and improve public safety. As a community member, CWU provides emergency support in times of crisis. When wildfires ravaged Kittitas County in 2013 and 2012, CWU moved quickly alongside local responders. The university opened residence and dining halls to displaced residents, firefighters, and Red Cross volunteers. CWU provided community meeting space, and storage for donations. CWU communications personnel worked side by side with state and federal response agencies to quickly publish accurate situation updates.
Research and community learning. CWU performs practical research and services of mutual benefit to students and to public and private organizations. A few examples of these projects are: • A major wildlife monitoring effort for the Interstate 90 Snoqualmie Pass East Project, the largest-scale study of its kind ever conducted in the United States • An acoustical study of the Elks Ballroom for the developers of the Windrow Hotel project • Archaeological mitigation, monitoring and cultural resource services in Yakima, Kittitas, Chelan, and Grant counties • Assessing urban stream fish passage in Ellensburg • Evaluating irrigation strategies for sustainable water management of hay production in • Faculty from the College of the Sciences share their passions with local families during popular events such as Science is Central and Nature of Night. • Monitoring Yakama Nation riparian restoration sites • Public Affairs partners with the Dept. of Geological Sciences to bring “Nick on the Rocks” to Public Television audiences in British Columbia, Washington, Oregon and Idaho. • Studying the effects of wind on solar panels Artistic academic programs enrich the cultural life of the community and bring energy and rich talent to a vibrant local arts scene by working with organizations such as Jazz in the Valley and Gallery One. Employees and students participate in art walks, community choirs and theater productions. The university creates cultural enrichment with outstanding educational and entertaining offerings, such as: • Dance performances and several theater productions per year, more than 150 music recitals and concerts, and two-dozen art exhibits—the vast majority of which are free to attend. • The Museum of Culture and Environment features timely exhibits of regional significance. CENTER FOR LEADERSHIP & COMMUNITY ENGAGEMENT The CLCE provides CWU students with the opportunity to make a positive impact within their communities. From short-term volunteering to intense capstone service programs, individuals are encouraged to use their disciple-specific knowledge in order to address community-based social, political and environmental economic-justice issues. The CLCE currently has almost 80 Memoranda of Understanding (MOU’s) with organizations, throughout Washington State. In the Ellensburg area, these include Kittitas Valley Hospital, American Red Cross, Ellensburg Downtown Association, Habitat for Humanity, and the Yakima Humane Society. CLCE community engagement programming is rooted in theories that suggest that involvement in community service-learning programs supports student retention and completion, as well as fostering students' leadership development and positive social change.
CLCE 2018-2019 Community Engagement Profile
Student Volunteers
854
Student Volunteer Hours Served
5321
Total Activities/Events
214
Total Volunteer Position Opportunities
1958
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Follow-through Percentage Average Hours Per Individual
89.8%
6.23 2.29 2.72
Average Times Served Per Individual Average Hours Each Time Served
CWU SITES AND CENTERS In addition to the residential campus in Ellensburg, CWU serves students at six University Centers and at locations at Joint Base Lewis McChord and Sammamish. In each of these locations, CWU is an engaged community partner. Following are a few examples of activities through which CWU serves the community: JOINT BASE LEWIS MCCHORD Supply Chain Management - Lean Six Sigma Institute CWU’s Supply Chain Management Institute (SCMI) in partnership with CWU Continuing Education delivered a unique, ten-week Lean Six Sigma (LSS) program to members of the 160th Special Operations Aviation Regiment (160th SOAR) at Fort Lewis. The resulting program addressed the unique deployment demands of unit personnel while ensuring participants met rigorous requirements to be awarded LSS Green Belt certification from CWU. LYNNWOOD Snohomish County Business Solutions Consortium CWU is a member of the SCBSC, the objective of which is to empower Snohomish County businesses to drive a strong county economy, prepare a trained and agile workforce to meet the needs of growing businesses, and to be an advising group for local businesses. SAMMAMISH Veterans Education Town Hall Congresswoman Kim Schrier (district 8) was joined by representatives from veteran service organizations and the United States Department of Veterans Affairs (VA) to share information on available benefits and services. Officials discussed issues facing the veteran community and ways that the federal government is working to better engage vets. Assistance was made available for those facing problems receiving VA benefits or other issues pertaining to working with other federal agencies. Washington State Justice presentation on Justice, Inclusion and Diversity CWU-Sammamish was proud to host a free community peace event featuring WA Supreme Court Justice Gonzalez. The Sammamish Rotary invited Justice Gonzalez to discuss justice, inclusion and diversity to local community members. Those in attendance all had the opportunity to meet the local organizations working to promote peace in their community. WENATCHEE Economic Development Panel and Town Hall An economic development conversation with congress representative Kim Schrier, CWU, K-12, Microsoft, GWATA, ESD, State board, business and industry partners on increasing workforce opportunities.
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Mariachi Northwest Festival CWU is a major sponsor of this event, which brings about 450 students from around the state — including Wenatchee, Eastmont and Chelan high schools — to Wenatchee to participate in Mariachi workshops. The festival also encourages students to pursue higher education. About $30,000 in scholarships are awarded, including $20,000 from Central Washington University. Women in STEM panel A women-in-technology panel on regional needs with Senator Patty Murray, CWU, K-12, Microsoft, GWATA, ESD, State board, business and industry partners on increasing workforce opportunities. YAKIMA Cinco De Mayo Celebration Celebrating Latino culture and heritage, this event was co-sponsored by CWU and CWU-Yakima as the largest cultural event in the Yakima Valley.
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Central Washington University Board of Trustees October 17, 2019 EXECUTIVE SUMMARY – Gen Alpha Discussion
In July the board, the board reviewed the university’s mission, vision, and values, discussing challenges coming to CWU over the next decade. Chief among these was the change in student demographics, and corresponding expectations and needs for teaching and learning. Ensuring CWU’s climate, teaching and support are relevant to these students will be essential to ensure the university’s sustainability. Though CWU always has needed to adapt and change to new generations, the focus now is on preparing for “Generation Alpha,” children born between 2011 and 2025. Gen Alpha is expected to be more diverse than any before, and also to experience most aspects of their lives through some technological interface: Many alphas will have a digital footprint before they even understand the term…Generation Alpha is the first group who will be immersed in technology their entire lives. These kids are also referred to as the Glass Generation as their glass-fronted devices will be their main medium of communication. 1 The Office of the President and the Faculty Senate have organized a panel of individuals who are well informed about the need to transition teaching and support methodologies for “Generation Alpha.” Faculty Senate Chair Walter Szeliga will moderate the panel, which will include the following individuals: • Bob Lupton, Chair, Department of Information Technology and Administrative Management The board also have been provided a book that delves deep into the subject of what to expect from the new generation. The College Dropout Scandal, by UC Berkeley professor David Kirp. He lays out specific examples of why students drop out and offers practical solutions with demonstrated success. Provost Franken has provided helpful suggestions for discussion topics inspired by this book: IMPROVING RESULTS – AREAS OF MAXIMUM IMPACT • Teaching and Learning • Advising • Campus Climate o Belonging and Growth Mindsets o Attitudinal Adjustments • Shift from “Developmental” to “Supplemental” Math and English • “Glidepaths” from high school to university; community college to university; from first quarter to diploma • Data analytics to target just-in-time interventions and right-size, right-time course offerings • Eric Cheney, Chair, Department of Sociology • Gregg Heinselman, Dean of Student Success • Henry Strom, Superintendent, Grandview School District and CWU alumnus • Katie Boswell, Director, Learning Commons • Teresa Divine, Professor, Department of Political Science
1 Khumo Theko, “Meet Generation Alpha,” accessed Oct. 7, 2019, https://www.fluxtrends.com/meet-generation- alpha/
IDEA BANK (paraphrases from TCDS)
• Every student can learn anything under the right conditions. • Will student learning be improved? • Programs are merely the vessels; people are the wine. • He was . . . the poster child for grit. • He had to take remedial math, which left him wondering whether he was good enough to be at the university. • A college education gives students intellectual capital and social capital. • Our job is to provide you an opportunity; your job is to take advantage of it. • What can you expect? /What they can become? • It’s the happy face the university puts on an artificial intelligence system that messages students to keep them focused once the school year begins. • Telling students how experience alters the architecture of the brain could lead them to adopt a growth mindset. • Having someone who is a year or two older than you deliver this message makes an immense difference. • Data analytics and short psychological interventions are attractive to administrators because they don’t intrude upon the lives of deans and professors. • Each autumn, about 40 percent of all first-time college students enroll in community colleges…more than 80 percent of them say that earning a BA is their goal.
• The data also showed that new-gen students are reluctant to seek help from their professors, so the university hired upperclassmen as tutors. • When we changed the critical thinking class, the biggest in the university, from a flat-out lecture into a flipped class—watch lectures outside class on video, do group projects in class—we got a 17 percent increase in students’ grades. • Undergraduate tutors, embedded in over a thousand courses, are trained in the tools of belonging and growth mindset. • The Rutgers Honors Living Learning Community shows that students whom other universities wouldn’t give a second thought to will thrive if they get the kind of attention their peers at more prestigious places take for granted. • People learn truths about themselves, which is that they are what they do. • I’m in the TIP program because I went to a bad high school. • Like everyone else, professors respond to inducements, and the quality of instruction improved when the university introduced financial incentives, including a $7,500 salary boost, for excellence in the classroom. • The college is how the students experience us—which is why so much attention gets devoted to what’s happening in classrooms.
Submitted:
Approved for submittal to the Board:
Linda Schactler Chief of Staff
James L. Gaudino President
Central Washington University Board of Trustees October 17, 2019 Information - Retention Overview
A critical component of student success and strategic enrollment management is retaining students after they enroll. For the past year CWU has been engaged in analysis of barriers to retention at CWU and research of best practices to enhance retention. These practices include constructing a supportive climate in which students learn, a subject board members discussed at length during their July meeting. CWU is implementing several new retention Initiatives this fall. These have focused on removing barriers to student success and on identifying and disseminating enhancements to teaching and learning that will make the most of the Central Washington University classroom as an essential retention site. 1. Supplemental Learning within the Standard Curriculum: Research shows that students learn and progress more successfully when “developmental” learning is embedded within a standard curriculum. The following actions are underway to achieve this ideal: • Six sections of English 101 have supplemental developmental labs in fall quarter 2019. Pending successful outcomes, full implementation of developmental learning within English 101 is scheduled for fall 2020. • The summer math bridge program (on-line) seems to be successful in placing students beyond ALEKS placement exam results. A ssessment and LE arning in K nowledge S paces is a Web-based, artificially intelligent assessment and learning system. • The expectation is that by 2021 at the latest, we can move to entirely supplemental, plus bridge, plus ALEKS self-paced tutorial instruction in math. Math is much more vertical than is English. Caution is needed, lest we short-change students on the basics, setting them up for failure. • English and Mathematics faculty are involved in this project, which will include a deep review of math requirements in light of the new gen ed curriculum and of research on math learning outcomes. • We have committed to eliminating the charge to students ($500 per course) for developmental math and English (total revenue=$300,000), effective in fall 2020. 2. Center for Teaching Excellence: The new Center for Teaching Excellence will provide information and activities for all faculty members on teaching for maximum learning enhancement for all students. The emphasis will be on highly engaged, highly participatory student learning. The principal support for this emphasis is leading research on brain plasticity showing that effortful learning can change the architecture of the brain. The following actions are in progress: • Startup Funding Approved at $60,000 Annually • Ad Posted for an Internal Search for Center Director • Activities: Workshops, Peer-to-peer Development, Outside Speakers, Pedagogy Reading Groups, Advising and Mentoring 3. Advising: Higher education research on retention recommends personal contact between every new student and an advisor within the first two weeks of class. Our current model does not allow for the early and regular contact necessary for ideal student flourishing. CWU is nearing the
conclusion of a two-year study of advising models and has committed to a final recommendation no later than January 15, 2020. 4. Transfer and Transition Center: This new center will serve as the focal point of outreach to sending institutions for both recruitment and alignment of curricula across institutions. It will also welcome and mentor transfer students, as individuals and as a distinct student cohort. Within the last month the following activities have occurred: • Startup Budget Approved and Center Director Ad Posted • Positive On-campus Meetings with Highline Community College and Edmonds Community College 5. New Faculty Orientation: All incoming faculty members have received a copy of What the Best College Teachers Do . This book of teaching stories and strategies by top professors nationally will serve as the focus of a year-long orientation program for new faculty. 6. First Day, First Quarter, First Year Campaign: Early and frequent faculty contact with students fosters a sense of belonging and academic purpose. The course “CWU 184, First Year Experience,” our new discipline-based seminar, caps enrollment at 20 students per section. Teaching faculty for this important course have been encouraged to: • Take attendance and speak personally with students who miss two consecutive classes. • Select pedagogies that require out-of-class preparation and in-class participation. • Explore the opportunity of embedding an upper-class student within the class to assist with student engagement. 7. Growth Mindset; Belonging Mindset: These paired mindsets can transform a student’s motivation and ability to succeed in a higher education setting. UNIV 101, taught by staff advisors, will embed these concepts in selected sections of UNIV 101. The advisors will receive instruction from a member of the CWU psychology faculty. 8. High Expectations/High Support/High Effort: This is a trial concept statement that has found interest and support across the campus. It will be folded into work now being done by Vice President Jackson to identify and market essential attributes of the university.
Submitted:
Approved for Submittal to the Board:
James L. Gaudino President
Lynn Franken Provost/Vice President for Academic and Student Life
The College Dropout Scandal, David Kirp, Oxford University Press, 2019
Discussion Topics
RESULTS FOR DROPOUTS Cascade of poor results for young Americans (34 million over age twenty-five) who entered college but
did not receive a diploma ~ Financial~Social~Personal IMPROVING RESULTS – AREAS OF MAXIMUM IMPACT • Teaching and Learning • Advising • Campus Climate o Belonging and Growth Mindsets o Attitudinal Adjustments •
“Developmental” to “Supplemental” Math and English • “Glidepaths” from high school to university; community college to university; from first quarter to diploma • Data analytics to target just-in-time interventions and right-size, right-time course offerings IDEA BANK (paraphrases from TCDS) • Every student can learn anything under the right conditions. • Will student learning be improved? • Programs are merely the vessels; people are the wine. • He was . . . the poster child for grit. • He had to take remedial math, which left him wondering whether he was good enough to be at the university. • A college education gives students intellectual capital and social capital. • Our job is to provide you an opportunity; your job is to take advantage of it. • What can you expect? /What they can become? • It’s the happy face the university puts on an artificial intelligence system that messages students to keep them focused once the school year begins. • Carol Dweck and her colleagues found that telling students how experience alters the architecture of the brain could lead them to adopt a growth mindset. • Having someone who is a year or two older than you deliver this message makes an immense difference. • Data analytics and short psychological interventions are attractive to administrators because they don’t intrude upon the lives of deans and professors. • Each autumn, about 40 percent of all first-time college students enroll in community colleges. . . . more than 80 percent of them say that earning a BA is their goal. • The data also showed that new-gen students are reluctant to seek help from their professors, so the university hired upperclassmen as tutors.
• When we changed the critical thinking class, the biggest in the university, from a flat-out lecture into a flipped class—watch lectures outside class on video, do group projects in class—we got a 17 percent increase in students’ grades. • Undergraduate tutors, embedded in over a thousand courses, are trained in the tools of belonging and growth mindset. • The Rutgers Honors Living Learning Community shows that students whom other universities wouldn’t give a second thought to will thrive if they get the kind of attention their peers at more prestigious places take for granted. • People learn truths about themselves, which is that they are what they do. • I’m in the TIP program because I went to a bad high school. • Like everyone else, professors respond to inducements, and the quality of instruction improved when the university introduced financial incentives, including a $7,500 salary boost, for excellence in the classroom. • The college is how the students experience us—which is why so much attention gets devoted to what’s happening in classrooms.
Central Washington University Board of Trustees October 18, 2019
ACTION – Approval of the minutes of the Regular Meetings of July 25 and 26, 2019.
We recommend the following motion: The Board of Trustees of Central Washington University hereby approves the minutes of the regular meetings of July 25 and 26, 2019.
Submitted:
Linda Schactler Chief of Staff
Approved for submittal to the Board:
James L. Gaudino President
Board of Trustees Minutes July 25-26, 2019
DRAFT
JULY 25, 2019 WORK SESSION Wellington Event Center/Barto Hall The work session was called to order at 1:33 p.m. Present: Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis
Alex Harrington Keith Thompson Staff to the Board James L. Gaudino, President Linda Schactler, Secretary to the Board, Chief of Staff Joel Klucking, Treasurer to the Board, Vice President for Business and Financial Affairs Alan Smith, Assistant Attorney General Kim Dawson, Executive Assistant to the President and Board of Trustees Executive Faculty and Staff Andreas Bohman, Vice President for Operations Delores (Kandee) Cleary, Vice President for Diversity and Inclusivity Lynn Franken, Interim Provost/Vice President for Academic and Student Life Kremiere Jackson, Vice President for Public Affairs Sharon O’Hare, Vice President for Enrollment Management
Chair Erickson shared condolences on behalf of the board to the university community and the Wade family on the death of Scott Wade. He asked Trustee Nellams to read into record CWU Resolution 19-09. Action – Approval of Resolution 19-09 WHEREAS , Vice President for University Advancement Scott Wade joined Central Washington University in 2012 and successfully directed university efforts in alumni relations, development, and events in the ensuing years; and WHEREAS , Scott’s major achievements included ably directing the development effort necessary for major expansions and renovations of our university athletics facilities, which have benefitted our student-athletes, student body, and the community; and
WHEREAS , Scott’s distinguished work was based on his deeply held belief in the mission of higher education to help students become successful alumni; and WHEREAS , the quality and quantity of Scott’s work was confirmed in 2019 when, for the first time, CWU received an Educational Fundraising Award from the Council for Advancement and Support of Education, which is considered the industry’s gold standard; and WHEREAS , Scott also showed his commitment to education through his selfless community service, including his volunteer efforts on the board of directors of the Central Washington chapter of Junior Achievement of Washington; and WHEREAS , Scott was a dedicated husband and father, who considered family his top priority; and WHEREAS , the untimely passing of Scott has caused a deep void of sadness across campus and within the greater Ellensburg community, then THEREFORE , LET IT BE KNOWN that the CWU Board of Trustees and the university community individually and collectively mourn with the family; and THEREFORE , BE IT RESOLVED, while we cannot replace him, the CWU Board of Trustees and the university community will continue the diligent efforts to improve the lives of our students as Scott would want us to do, as demonstrated by the distinguished example he set for us. ADOPTED and signed this 25 th day of July, 2019 Motion 19-26: Mr. Nellams moved that the Board of Trustees of Central Washington University approve CWU Resolution 19-09 honoring Scott Wade. Ms. Gillis seconded the motion, which the board unanimously approved. Approval of Amending the Agenda Motion 19-27: Mr. Nellams moved that the Board of Trustees of Central Washington University amend the action agenda on Friday to include discussion and approval of an amendment to the employee tuition discount policy. Mr. Conner seconded the motion, which the board unanimously approved. Approval of the Agenda Motion 19-28: Mr. Nellams moved that the Board of Trustees of Central Washington University approve the amended agenda of the meetings of July 25 and 26, 2019. Ms. Gillis seconded the motion, which the board unanimously approved. Approval of Minutes Motion 19-29: Mr. Nellams moved that the Board of Trustees of Central Washington University approve minutes of the regular meetings of May 16 and 17, 2019. Ms. Black seconded the motion. The motion was approved.
2 Board of Trustees Minutes July 25-26, 2019
BUDGET OUTLOOK FOR 2019-2020 Vice President Klucking presented the board with a report on the RCM/ABB evolution, a summary of the FY 19 Budget, the budget proposal for FY 20 (to be voted on Friday morning), and an updated six-year rolling forecast. NWCCU MISSION AND CORE THEMES CWU is scheduled to submit the Year-One Mission, Core Themes, and Strategic Planning report to the Northwest Commission on Colleges and Universities (NWCCU) in Spring 2020. The NWCCU has provided two sources of guidance for this report: • The NWCCU Standards of Accreditation require that the entire university community participate in the review of, and any changes to, the Mission, Core Themes, and University Strategic Plan. • The NWCCU Evaluation Committee that visited CWU in October 2018 and the NWCCU Board of Commissioners that convened in January 2019 recommended that CWU “integrate division plans into a comprehensive institutional plan that is tied to the core themes and assessment data.” Year-One report preparation will include the following: • University-wide input through open forums, surveys, focus groups, and interviews • Discussions with the Board of Trustees, President, Cabinet, Faculty Senate, Foundation Board, Academic Department Chairs Organization (ADCO), Exempt Employee Association, Classified Staff Employee Council, the Associated Students of CWU (ASCWU), alumni, and other stakeholders In the discussion of CWU’s mission and values, several board members emphasized the need to adapt to the changing education, skills, and experiences of students. Mr. Conner said CWU should understand the expectations and needs of future high school graduates and be able to articulate a value proposition. Mr. Nellams pointed out that we need to stop describing at-risk students as a problem. The assumptions that underlie our language will be felt by students. We must replace the student “deficit” model with an “opportunity” models that views the changing learning, support, and cultural needs of students positively. DUGMORE HALL BRIEFING AND TOUR Dugmore Hall was CWU’s first experience with the progressive design-build methodology and was a 24- month process from beginning to end. The 402-bed residence hall opens fall quarter and is already full. The location of this project transforms the academic corridor of the northwest of campus, and complements the Recreation Sports Complex and Tomlinson capital projects. Dugmore addresses the need of today’s students for privacy, intentional community space, and technology innovation. Together, the new hall and dining facility support student recruitment and retention, and will enhance students’ residential experience for years to come. Board and Cabinet members toured the new facility. • Faculty-facilitated discussions within and across colleges and departments • Staff-facilitated discussions within and across the university community
Meeting adjourned at 3:30 PM.
Trustees, the president, cabinet, and the assistant attorney general attended a social dinner at Swiftwater Winery in Cle Elum from 6:00-8:00 p.m. No business was conducted.
3 Board of Trustees Minutes July 25-26, 2019
JULY 26, 2019 Suncadia Lodge, Miller Conference Room Executive Session Present: Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
James Gaudino, President Linda Schactler, Board Sec’y, Chief of Staff Joel Klucking, Board Treasurer, VP Business & Financial Affairs Lynn Franken, Interim Provost Alan Smith, Assistant Attorney General
Ray Conner Gladys Gillis Keith Thompson
The board convened in executive session at 8:00 a.m. for one hour and thirty minutes for the purpose of discussing issues related to personnel and litigation, per RCW 42.30.110. At 9:30 a.m., the executive session was extended another 30 minutes. Executive session ended at 9:56 a.m. Regular Business Meeting The regularly scheduled business meeting was called to order at 10:03 a.m. Present: Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black Ray Conner Gladys Gillis Alex Harrington Keith Thompson
Staff to the Board James L. Gaudino, President Linda Schactler, Secretary to the Board, Chief of Staff Joel Klucking, Treasurer to the Board, Vice President for Business and Financial Affairs Alan Smith, Assistant Attorney General Kim Dawson, Executive Assistant to the President and Board of Trustees Executive Faculty and Staff Andreas Bohman, Vice President for Operations
Delores (Kandee) Cleary, Vice President for Diversity and Inclusivity Lynn Franken, Provost/Vice President for Academic and Student Life Sharon O’Hare, Vice President for Enrollment Management Public Comment Chair Erickson reported that nobody signed up for public comment. Board Business
Employee planning and review: CWUP 1-10-050 Powers and Duties requires the board to evaluate the performance of the president annually. The board have been provided the president’s self-assessment, contract, and survey instrument for the purpose of conducting this evaluation.
Provost Search: The university now is engaged in a search for a vice president of academic and student life. The search committee, co-chaired by the president and the former chair of the faculty senate, Amy Claridge, met on July 8 with representatives of the executive search firm, Storbeck Pimentel & Associates. Trustees Nellams and Harrington, the 2019-2020 student trustee, are serving on the search committee. On June 18 and 19 open forums and focus groups were held in Ellensburg and on WebEx to collect input on qualities desirable in provost candidates. Discussion focused on the culture CWU wants to support/promote and what qualities will be needed in the next provost to support this culture change. Board Elections: Board elections were held; Ron Erickson was re-elected as chair, and Robert Nellams was re-elected as vice chair. Appointment of Board Committees: Central Washington University Policy 1-60-040 provides that membership on committee of the board shall be for a one-year term and membership of committees shall be by the appointment of the chair. Committee appointments for 2019-20 are as follows: Executive Committee • Ron Erickson • Robert Nellams Academic and Student Life • Ron Erickson Business and Financial Affairs • Ray Conner • Gladys Gillis Operations • Erin Black • Gladys Gillis
• Robert Nellams • Alex Harrington
ACTION AGENDA Approval of 2019-2020 Board Meeting Schedule
Motion 19-30: Mr. Nellams moved that the Board of Trustees of Central Washington University hereby approve the 2019-2020 meeting schedule, which was seconded by Ms. Gillis. The motion was approved. Approval of Athletic Budget Since 2018, state law has required governing boards of Washington institutions of higher education approve in an open public meeting the annual budget for intercollegiate athletics (SSB 6493) in advance of any expenditure for that fiscal year. The board also must approve in advance any expenditure exceeding $250,000 that is not already in the approved annual budget. Central is a member of the NCAA’s Division II Great Northwest Athletic Conference, which served 492 student athletes during the 2018-19 school year.
The following is a summary of the FY20 CWU intercollegiate athletics budget:
5 Board of Trustees Minutes July 25-26, 2019
Funding Source
Proposed for Board Approval
% of Budget
Institutional Tuition Allocation
3,017,449 1,465,000 1,796,952
45% 22% 27%
S&A Fee Allocation
Estimated Tuition Waivers
Other*
415,000
6%
TOTAL REVENUE 100% *Comprised of entry fees, licensing, royalties, sponsorships, ticket sales, guarantees, and camps. Motion 19-31: Mr. Conner moved that the Board of Trustees of Central Washington University hereby approve the athletic budget of $6,604,864 for Fiscal Year 2020 as presented, which was seconded by Mr. Thompson. The motion was approved. Approval of Consent Agenda The consent action items are submitted by the divisions of Academic and Student Life, Business and Financial Affairs, Enrollment Management, Operations, and the President. Motion 19-32: Mr. Nellams moved that the Board of Trustees of Central Washington University approves the consent action items submitted July 26, 2019, which was seconded by Mr. Conner. The motion was approved. Approval of Faculty Code Revisions Motion 19-33: Mr. Nellams moved that the Board of Trustees of Central Washington University endorses the recommendation of the Faculty Senate and hereby approves the changes to Faculty Code, which was seconded by Ms. Black. The motion was approved. Approval of FY20 Budget Motion 19-34: Mr. Nellams moved that the Board of Trustees of Central Washington University hereby approves the proposed budget for Fiscal Year 2020 as presented, which was seconded by Mr. Thompson . The motion was approved. Approval of Tuition Increase Motion 19-35: Mr. Nellams moved that the Board of Trustees of Central Washington University hereby approves a 2.4 percent resident undergraduate tuition increase, and a 4.0 percent increase on non-resident undergraduate and graduate tuition (resident and non-resident) for academic year 2019-2020, which was seconded by Mr. Conner. Mr. Harrington abstained. The motion was approved. 6,604,864
Approval of WAC Revisions
6 Board of Trustees Minutes July 25-26, 2019
Motion 19-36: Mr. Nellams moved that the Board of Trustees of Central Washington University hereby approves the amendments to WAC 106-276 related to public records, the adoption of the proposed new WAC 106-141 concerning expressive activities, and the repeal of three WAC chapters: (1) WAC 106-160, “Admissions and Registration Procedures,” (2) WAC 106-172, “Student Records Policy,” and (3) WAC 106-200, “Career Counseling Services,” which was seconded by Ms. Black. The motion was approved. Approval of Revisions to Education Benefits for CWU Staff Dependents & Retire Staff Procedure Motion 19-37: Mr. Nellams moved that the Board of Trustees of Central Washington University hereby approves the revision of CWUR 1-70-035, extending the employee dependent tuition discount to dependents of employees who have worked 5 or more years and pass away while employed by Central Washington University. Ms. Gillis seconded the motion. The motion was approved. Approval of Resolution 19-08 Chair Erickson read into record Resolution 19-08. Whereas, Mr. Thompson, among the Wildcat Nation’s most dedicated alumni, earned bachelor’s degrees in geography and sociology from Central Washington University in 1970; and Whereas , Mr. Keith Thompson was appointed to the Central Washington University Board of Trustees by Governor Christine Gregoire on October 1, 2007, and, at the conclusion of his term on September 30, 2019, will have served with distinction, effectiveness, and good humor throughout his 12 years on the board; and Whereas, Mr. Thompson chaired the Board of Trustees for three years from 2015-2018, leading a reorganization of the work of the board to enhance professionalism, transparency, and independence; Whereas, Mr. Thompson served on the CWU Foundation Board for seven years, including three years as chair of the board; Whereas, Mr. Thompson, who represented the board on the presidential search committee in 2008, was instrumental in selecting James L. Gaudino as the university’s 14th president; Whereas, in 2015, Mr. Thompson retired from U.S. Bank where he was nationally recognized for his work as senior vice president, senior portfolio manager and managing director for U.S. Bank Asset Management Group in Spokane, managing almost $500 million of investments for institutions and high net-worth clients; Whereas, in retirement, Mr. Thompson and his wife, Betty, are enjoying retirement at their lake home, cruising in their 1964 Chris-Craft boat, taking long road trips in their soft-top convertible, and spending time in the shop where Mr. Thompson pursues his interest in working on classic American street rods and European cars; and Whereas , Mr. Thompson’s sound and straightforward leadership during his service on CWU leadership boards ensured respectful that all voices were heard, civility was encouraged, and individuals were respected; and
7 Board of Trustees Minutes July 25-26, 2019
Whereas , Mr. Thompson’s comprehensive knowledge of the university, especially its mission and goals, enabled him to lead board analysis and discussion of emerging issues and initiatives; and Whereas , during the state’s extended economic downturn, which led to a drastic decrease in state support for higher education, Mr. Thompson’s thorough, thoughtful, and timely consideration of the issues before the board supported discussions and demonstrated an unwavering commitment to preserving and building upon the strengths of the university, and Whereas , Mr. Thompson consistently exhibited his dedication to the students and employees of CWU through his committee service, attendance at university events—including 11 of 12 commencement weekends throughout his 12 years as a trustee—and leadership on critical issues facing the university; and Whereas , Mr. Thompson, like a human incarnation of his favorite auto repair tool, “The Backyard Buddy,” lifted up the board with sound and ethical leadership, put his financial experience to work for the university, providing stable and strong support for the university through times of unprecedented pressure; Now, therefore, be it resolved , that the CWU Board of Trustees honors Mr. Keith Thompson for his passionate, proficient, and prolific service to the board and to the university.
Adopted and signed this 26 th day of July 2019.
Motion 19-38: Mr. Erickson moved that the Board of Trustees of Central Washington University hereby approves Resolution 19-08 honoring Keith Thompson. Mr. Nellams seconded the motion. The motion was approved.
The next meeting of the Board of Trustees is October 16-18, 2019 in Ellensburg.
Meeting adjourned at 10:50 a.m.
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
8 Board of Trustees Minutes July 25-26, 2019
Central Washington University Board of Trustees October 17, 2019 Executive Summary – Capital Update
Washington state funds major capital projects on a biennial cycle. For the 2019-21 biennium, which began on July 1, 2019, CWU’s focus is the construction of Health Sciences and supplemental capital requests. In summer 2019, CWU completed the 402-bed residence facility, Dugmore Hall, and the Northside Commons dining facility, immediately east of Dugmore. In the 2019 session of the state legislature, CWU received $5 million to design the renovation of and addition to Nicholson Pavilion, constructed in 1959 as the Physical and Health Education building. The Division of Operations has launched the renewal of the capital master plan. The process will integrate the Sightlines facilities condition data, introduce a university-wide Call for Capital, and expand the software system we use for capital planning and management. Sightlines Facilities Condition In 2017 CWU partnered with other state baccalaureates and the Council of Presidents to conduct a three-year facilities condition and benchmarking analysis. The overall intent of the study was to evaluate the current state of asset reinvestment needs, establish a facilities and operations profile, research historical funding levels, and benchmark each institution and the Washington institutions of higher education against other “systems.” The analysis will also look at the investments required to manage the backlog of asset reinvestment needs. Both state funded and auxiliary funded areas were in scope for CWU. The study found that state- and university-funded facilities are aging across CWU and the current capital programs are not keeping pace with the annual needs of these facilities. As a result, the need is growing to address deferred maintenance and to invest in asset modernization. The study also found that deferred maintenance and need to update facilities negatively impacts program quality and is draining the facilities operating budget, as well as eroding the CWU’s ability to realize its mission. The proposed solutions identified by the Sightlines study revolve around improved state biennium funding and annual support for all campuses included in the study. More specifically, the recommendation is to prioritize upcoming renewal needs through the state Minor Works / Preservation funding to maintain existing assets and prevent growth of deferred maintenance. The study recommends limiting interior updates to the relatively scarce availability of Minor Works / Program funding in order to protect limited preservation funding. Focusing on preventive maintenance limits break-and-fix spending over time. Last, the study found that allocating local funds in combination with preservation funding would provide for maximum impact. Dugmore Hall and Northside Commons Dr. Owen Dugmore Hall is CWU’s newest residential facility. The 102,560 square-foot residence hall was named in honor of Professor William “Owen” Dugmore, who taught in CWU’s Department of Psychology from 1969 to 2014. In addition to investing his time and talents at Central during his lengthy career, Dugmore designated CWU the sole beneficiary of his estate. His donation of nearly $1.2 million is the largest gift in recent university history. The $45-million, 402-bed residence hall opened fall 2019 on the
northeast corner of East Dean Nicholson Boulevard and North Wildcat Way. The construction of Dugmore Hall is part of an exciting transformation of the north campus area, funded in part by the CWU Foundation, by student recreation funds, and by the university. Adjacent to Dugmore Hall is the university’s newest dining facility, the Northside Commons. The 6,150 gross square-foot dining facility features CWU first branded restaurant in 20 years, Panda Express. The commons also features CWU’s 1891 Café & Market, with coffee/espresso, grab-and-go food items, and other groceries. Dugmore Hall is the first progressive-design build (PDB) project at CWU. PDB facilitates involvement of the design-build team during the earliest stages of the university’s project development, ensuring they are part of the project team developing design solution. This promotes the greatest amount of collaboration between the three key players in the construction contract—the university, the designer, and the contractor. This innovative approach trimmed two years off the pre-design, design and construction phases. The value of this approach is evident in the shorter construction period, lower cost, and other building characteristics as detailed in the Project Quality Review summary, which follows this summary. Health Sciences This project will construct an 81,885 gross square-foot facility to house The Department of Health Sciences: Exercise Science, Clinical Physiology, Nutrition, Paramedicine and Public Health programs. The facility will go where Hertz Hall was formerly located. The legislature approved $32 million to complete construction, $3 million more than the legislature had budgeted in previous biennia. Bid opening for construction phase took place on September 19, 2019, with the construction phase groundbreaking planned for November 2019. The project is on time with substantial demolition of Hertz Hall in October, providing a smooth transition into the construction phase. Early indicators of the project are highly optimistic with the initial bid results for the next phase of construction coming in under budget with the inclusion of all add-alternates, including: AV equipment integration, elevator addition, and additional environmental equipment upgrades. With the approach of the next phase, certain risks, such as the pending results of the traffic impact study, may result in an additional project cost along with the possible delay in receiving the building permit. The new Health Sciences construction also triggered a supplemental capital request to increase capacity of our chiller plant, something that has been communicated to Legislature over the last few biennia. The project plan calls for occupancy of the new building by January of 2022. Health Education This project proposes to renovate and add to Nicholson Pavilion, which was constructed in 1959 as the “Health and Physical Education building.” The project modernizes and expands facilities for the Bachelor of Science in Physical Education and School Health (PESH) degree program, which is the largest provider of public-school health and fitness teachers for Washington State. The health professionals who graduate from this program are in high demand by K-12 schools and Washington communities. The project is led by an executive project team and will introduce new processes of executive stewardship throughout the design and construction phases. This will ensure the next stages of project execution are complimentary to the capital master plan and aligned with institutional goals.
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