Head of Projects Delivery Candidate Information Pack
About Imperial College London
and the Imperial College Business School – as well as a significant number of interdisciplinary research centres focusing on challenging world problems. The College’s mission is supported by 8,000 highly diverse staff, who collaborate widely in the UK and internationally, often across disciplines. In 2022 - 2023, the College had a total turnover of £1,269 million, of which £383 million directly supported research through grants and contracts. The College’s 2024 Strategy will build on underpinning foundations that make Imperial a great academic institution and the talented, diverse and inspirational people who help make up our university community. The College’s success is recognised all over the world, and is evidenced by daily coverage of Imperial discoveries and innovations in the international media. Imperial is a global top ten university. It was ranked 6th in the QS World University Rankings 2024, was named University of the Year by The Times and Sunday Times Good University Guide, this year’s University of the Year for Student Experience by the Good University Guide, and received the Queen’s Anniversary Prize for its COVID-19 response. The Research Excellence Framework 2021 confirmed Imperial’s status as a world-class research university. The College ranked top in the UK overall – with a greater proportion of 4* “world-leading” research than any other UK university. Imperial College London’s mission is to achieve enduring excellence in research and education in science, engineering, medicine and business for the benefit of society.
Imperial College London is one of the world’s greatest universities, renowned for its ground-breaking research, talented community of staff, students and alumni and its international reach. With a mission to achieve enduring excellence in research and education in science, engineering, medicine and business for the benefit of society, the College was founded in 1907 in South Kensington, bringing together nineteenth-century institutions including the Royal College of Science, the Royal School of Mines and City and Guilds College. Today, Imperial collaborates extensively with neighbouring institutions, including the Royal College of Art and the Royal College of Music. From its location in this great cultural quarter, Imperial provides one of the world’s best educations in STEM subjects for a student population approaching 23,000, made up of 12,000 undergraduate and 11,000 postgraduate, over half of whom come from overseas, reflecting its status as the UK’s most international university. Its alumni and members also include 14 Nobel laureates and three Fields Medalists. Throughout its history, the College has been involved in many major breakthroughs, including the discovery of penicillin and the creation of the hologram. This tradition has continued with recent innovations such as wirelessly transferring power to drones in flight, the discovery of a new form of light and major new research in climate change, amongst much else. Imperial has four academic faculties – Engineering, Medicine and Natural Sciences,
Contents
About Imperial College London Our Strategy Our campuses Diversity and Inclusion Job description Person Specification How to apply
Our Strategy
Shaping our vision and ambition for Imperial in 10-20 years time. Imperial College London is a world-changing global powerhouse that is truly distinctive. We have tremendous strength and focus on business, engineering, medicine and science. We are known for innovation, entrepreneurship, impact and societal benefit; and we are based in London, one of the greatest cities in the world.
‘It is precisely because of the recent tectonic shifts in our world that it is an opportune time to take a fresh look at Imperial’s strategy’ President Hugh Brady
Imperial’s staff, students and alumni are making the world healthier, smarter, safer, more prosperous and more sustainable. But, in a rapidly changing world, what is our ambition for the next two decades? If we are to maximise our potential as a force for good in the world, serve as a powerful catalyst for the UK’s future success; and continue to compete successfully in the top tier globally, we simply cannot stand still. Imperial’s new strategy will set our vision and ambition for the next two decades. It will guide our major decisions and position us to grasp new opportunities. And it will inspire others to join us, partner with us and invest in us.
Our Campus
A platform for innovation, entrepreneurship and
multidisciplinary research. We are pioneering new ways of partnering and co-location through an entrepreneurial ecosystem with support, resources and facilities that span ideation, growth and acceleration.
From its South Kensington base where the College was founded in 1907, Imperial now spreads across 9 campuses:
Charing Cross
Chelsea and Westminster
Hammersmith
North West London Hospitals
Royal Brompton
Silwood Park
South Kensington
St Mary’s
White City
Diversity and Inclusion
Our aim is to embed equality, diversity, and inclusion into all of our work at Imperial. We take pride in our declared mission “to achieve enduring excellence in research and education in science, engineering, medicine and business for the benefit of society.” This reflects our civic role as a repository for knowledge and culture, as an institution that fosters independent and critical reflection, and as an agent of positive societal change. As a university, we are defined by our community of staff and students. Therefore, we will only succeed in our mission by cultivating an environment that respects, supports and celebrates all the people who come to Imperial, enabling them to enrich the world and their own lives through work and study. In order to ask the right questions and come up with the useful answers we need to harness the best minds across the broadest perspectives. Our community therefore needs to be diverse, inclusive and based on equality. Embracing equality, diversity and inclusion is not simply a matter of complying with the law, though clearly we are bound by its provisions. Nor is it simply a matter of social justice, though as a public institution it is absolutely right that we should strive to be representative of the society we serve. Nor is it an alternative to traditional notions of excellence. Rather, our commitment to equality, diversity and inclusion recognises the fact that excellence comes in many forms. If Imperial is to thrive in a world that has never been more diverse and interdependent, and to play its full part in advancing social progress and
mobility through research, teaching, clinical practice, entrepreneurship, outreach and public engagement, we must become more cognisant of the benefits that will flow from moving equality, diversity and inclusion to the heart of our institution. Developing our Values Imperial is committed to creating a positive and inclusive culture for all staff and students. • Create clarity and consistency about the standards of behaviour we expect from all members of our community. • Raise awareness of what it means to be a positive member of our community. • Set priorities for the leadership behaviours that are important to our staff. Through the embedding of College Values, we will: • Build a culture where positive behaviour is recognised and rewarded, and poor conduct is addressed. • Support our College community to develop the confidence and skills to demonstrate our values effectively. • Provide a platform from which to improve our working practices and culture continuously.
As a leading institution in the heart of London, Imperial College proudly upholds a longstanding commitment to equality, diversity and inclusion. Valuing the diversity of our community is one of the four cornerstones of our recent strategy and we further inclusion and equality through numerous formal and informal practices across our institution.
More information can be viewed here:
https://www.imperial.ac.uk/about/values/developing- our-values/ https://www.imperial.ac.uk/equality/governance- and-leadership/equality-diversity-and-inclusion- strategy-2024/
Job Description
Purpose of the Post The post holder will have a focus on Major and Minor projects, the role holder must ensure he or she has an overview across all project areas to ensure reliable delivery of projects that are fit for purpose, to the agreed quality standard, provide clear value for money, and remain controlled within authorised capital expenditure and project forecasts.
Job Title:
Department/Division/Faculty: Head of Projects Delivery Estate Operations/Building Operations
Roles and responsibilities
Planning and delivery of the estates projects portfolio: • Ensure all estates projects are planned and delivered, working closely with Faculty’s, Departments, and Estates Operations functions. • Provide regular progress and financial reports so that effective controls are in place and so enable well informed planning and decision making. • Contribute to the overall development of the College estate and represent the Estates Operations at internal committees and meetings. Leadership and management: • Lead the Estates Projects Delivery team, ensuring that it provides high-quality design and specification, value for money and a responsive service, within agreed programmes and budgets and using effective and efficient project management processes. • As a member of the Senior Management Team (SMT) contribute to the overall development of the Estates Operations division. • Ensure the College meets its Health and Safety obligations in all projects; to provide reports and seek remedies as appropriate where any deficiencies are identified. • Maintain personal development and encourage the development of the immediate team, recruiting additional staff to build on the existing team as required. Portfolio, Programme and Project Management: • Overall responsibility for the portfolio of estates projects and project finances and ensure that the Estate Projects Delivery team delivers within budget and programme. • Ensure comprehensive professional and technical co-operation within the Estate Operations SMT to deliver seamless project handover to operation. • Deliver new build and refurbishment construction projects from inception through to completion and hand over to operation, to agreed College technical and engineering standards. • Monthly reporting across all estates construction projects. • Managing critical dependencies across the estates portfolio of projects. • Ensure that common standards of performance, technical and materials specification and project management procedures are of a consistent and appropriate quality, and consider life cycle costs.
Campus location: South Kensington Job Family/Level:
Professional Services - Level 6
Responsible to:
Director of Estates Operations
Line Management responsibility for:
Project Quality Assurance Manager Senior Project Managers Project Managers Commercial Managers Assistant Project Manager Minor Works Programme Manager Minor Works Project Manager Personal Assistant Team Administrative Assistant
Contract type: Permanent – full time
• Produce briefs and specifications for new projects that result in cost effective contracts and appropriate delivered quality. • Develop, in conjunction with College procurement, suitable form of contract for the nature of each project. • Manage the selection of contractors and consultants, working with College procurement, to brief and manage consultants, monitor progress, and agree fee invoices and payments. • Ensure that the contractors and consultants deliver projects within agreed budget and programme; monitoring progress and expenditure and seek effective ways to reclaim any slippage. • Check and authorise invoices for payment within delegated limits and project budgets, against contracted project milestones. • Evaluate completed projects to continuously improve the service provided by both the Estate Projects Delivery teams and the contractors/ suppliers used. • Liaise with Estates Development team, Statutory Bodies, Planning Authorities and College
specialists and assist in the submission of appropriate information to support applications. • Champion cost effective design and sustainability across end to end construction process. • Lead the construction process for all estates capital projects across College, ;liaising with the Project Managers and other consultants and acting as client representative in meetings Quality Management and Standards: • Agree with Estates Operations Technical Heads standards of performance, technical and materials specification; bearing in mind life cycle costs related to predicted running and maintenance costs. • Ensure Estates Projects Delivery processes, procedures and project management methods achieve an appropriate control of the estates projects portfolio and management of risk. • Progressively improve the performance of Estate Projects Delivery in terms of delivering construction projects to appropriate quality, cost and programme.
• Ensure the tendering and appointment of external consultants and contractors for work undertaken by the Estate Projects Delivery complies with College procurement regulations, policies and procedure. • Ensure the College is able to prove probity and withstand scrutiny by, amongst others, auditors and HEFCE, in its tendering and appointment procedures. Customer Service and liaison: • Evaluate Estates Projects Delivery service as part of continuous improvement, keeping abreast of advances amongst private and public providers, including leading Higher Education Institutions. • Establish clear service expectations for all Estates Projects Delivery staff, and to ensure that these are adhered to. • Ensure that the Estates Projects Delivery team is responsive in its operational delivery and communications, including compliance with statutory and College regulations, as well as acting on feedback received that facilitates
improvements in service provision. • Interact with senior officers within Support Services and the wider College community in promoting cross departmental collaboration. • Member of relevant Project Boards, Steering Groups and Committees. • Understand and adopt Imperial Expectations. People Management: • Responsible for own self development and encouraging the development of Estate Projects Delivery staff. • Ensure the Estate Projects Delivery teams are adequately resourced with professional and technical staff with adequate administrative support and equipment. • Ensure job descriptions and role profiles for staff are accurate and updated as required by the changing demands on Estates Projects Delivery. • Ensure the staff appraisal process is undertaken in accordance with the requirements of College, paying particular attention to the objective setting and training of staff.
Person Specification
Education Essential: • Degree qualified in a construction relevant discipline (Engineering, Surveying or Construction Project Management) • Professional qualification in construction project management • Leadership or management experience of delivering mixed portfolio of construction projects Desirable: • Masters level qualification in Project Management (or relevant construction discipline) • Chartered RIBA, RICS, CIOB • Accredited qualification in supplier and (construction) supply chain management Experience Essential: • Management of large capital expenditure programmes including technical review / appraisal • Planning and delivering major construction and minor works projects • Planning and management of a mixed portfolio of major and minor capital projects • Projects delivery experience in Higher Education or similar sector (NHS, Government, etc.) • lead and develop a team of professional construction and minor works project managers: setting direction, empowering staff, and managing performance • Commitment to delivering Estates Projects to a high professional standard Knowledge Essential: • Construction and minor works financial management skills • Construction and minor works contracts and supplier management skills
Skills & Abilities Essential: • Excellent spoken and written communication skills. Communication skills are paramount in this role as is the need to be able to communicate with many different stakeholders, explain clearly construction and minor works projects to widely differing audiences with widely differing styles and needs • Ability to negotiate effectively and flexibly to secure good value for money • Ability to develop effective working relationships with internal and external contacts, gain their confidence and persuade them to cooperate with initiatives where required, thereby earning the respect and trust of College of academic and non-academic senior colleagues • An understanding of the need for excellent customer service and an ability to develop and maintain good working relationships with key staff and all stakeholders and the evaluation of existing service provision to ensure appropriate developments and innovative solutions are proposed. • Ability to analyse large amounts of data from a range of sources , drawing conclusions and presenting them in a clear and concise format • Ability to work independently, flexibly and supportively • Proven ability to work collaboratively, a team player who contributes to team events and the work of the section as a whole. • Ability to keep abreast of relevant changes within the sector and within the College • Strong interpersonal skills including ability to negotiate, motivate, influence, persuade and build relationships in an enthusiastic and diplomatic way. • Excellent time management skills; the ability to plan and juggle a number of tasks and meet deadlines under pressure • Ability to take an innovative approach and solve problems pragmatically and creatively • Ability to manage lead and manage a large professional team to ensure the successful delivery of service and act as a mentor/coach to support their professional development and monitoring of team against objectives. • Confident user of computer software packages at intermediate level, including Microsoft Office products
Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities. Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework. Our values are: • Respect • Collaboration • Excellence • Integrity • Innovation Employees are also required to comply with all College policies and regulations paying special attention to: Confidentiality, Conflict of Interest, Data Protection, Equal Opportunities, Financial Regulations, Health and Safety, Information Technology, Smoking Private Engagements and Register of Interests. They must also undertake specific training and assume responsibility for safety relevant to specific roles, as set out on the College Website Health and Safety Structure and Responsibilities page. We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender reassignment, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.
To arrange a briefing discussion please contact our retained advisor at The Management Recruitment Group: Nick Coppard 07896 079 495 nicholas.coppard@mrgglobal.com Ben Duffill 07976 125 010 ben.duffill@mrgglobal.com How to Apply
Applications should consist of a CV and a Covering Letter and should be sent to nicholas.coppard@mrgglobal.com and ben.duffill@mrgglobal.com
The closing date for applications is xxx
Imperial College London values diversity, and is committed to ensuring equality of opportunity. The university welcomes expressions of interest and applications from candidates from all communities and a diversity of backgrounds. We are committed to ensuring everyone can access our website and application processes. This includes people with sight loss, hearing, mobility and cognitive impairments. Should you require access to these documents in alternative formats, please contact leena.lais@mrgglobal.com
Page 1 Page 2-3 Page 4-5 Page 6-7 Page 8-9 Page 10-11 Page 12-13 Page 14-15 Page 16Made with FlippingBook - Online catalogs