Job Description
Job Title:
Project Manager
Department/Service:
Estates & Campus Services
Responsible to:
Long Term Maintenance Team Manager
Purpose of Role: Project Management of various Capital & Long Term Maintenance Projects. Key Responsibilities: 1.Project Management of various maintenance, new build & alteration/refurbishment Projects (Capital & Revenue). 2.Compiling & managing Project Teams which may include both Internal & External members. Obtaining Fee Proposals from External Consultants & making Appointments in accordance with University / Legal requirements plus monitoring & managing their performance, including appraising additional Fees claims to assess their validity. 3.Acting as Employer’s Representative where external Project Management has been engaged. 4.Producing Project Client Strategic Briefs & Financial Appraisals, including basic Initial Project Budget Estimates. 5.Generating Project Scopes of Work. Including providing brief for consultants and developing technical requirements for the project. 6.Project Risk Identification including Financial & Commercial. Risk Management strategies. 7.Project Programming including planning to minimize operational disruption & working within tight deadlines, Cost including budgeting, value for money analysis & cash flow management, and Quality control including inspections, witnessing, snagging & de-snagging. 8.Project Reports – Preparation and presentation on progress, financial monitoring and project issues to keep key stakeholders informed. 9.Managing appointed Contractors & working with the Estates Health & Safety Manager to ensure that Projects are delivered in line with CDM Regulations & the University’s Safe Systems of Work (including RAMS) / Health & Safety Policy & Regulations. Obtaining & managing Permits-to- Work along with any necessary isolations where required. Undertaking the role of CDM Principle Designer when appropriate/required. 10.Working with the Estates Environmental & Energy Manager to ensure that Project-related Environmental Management documentation is maintained in line with business & legislative requirements. 11.To obtain quotations for work etc. in accordance with the University’s procedures including responsibility for the compilation of tender documentation and agreement of tender lists. Ensuring Design & Tender documentation is sufficiently robust. 12.Arranging / managing Planning & Building Control Applications. 13.Arranging surveys- Determine types of surveys required for projects. Appoint relevant specialists as required. 14.Assisting with implementation of the Estates Department Long Term Maintenance Programme, so that the University is fully compliant with all relevant Legislation / Standards & that the University’s property is maintained to enhance the Student Experience. 15.Working with Estates colleagues to ensure that Project Design Proposals are fit-for-purpose & consider future Maintenance. Provision of Technical Advice concerning Design & Specifications, etc. 16.Obtaining / maintaining Project / Building / Asset records – including Health & Safety Files / Operation, Maintenance Manuals & As-Built Information. Arranging for Estates Staff & Building Users to receive Demonstrations & Training in the operation of altered / new / refurbished Buildings.
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