University of Greenwich Associate Director Capital Projects

Associate Director of Capital Projects Candidate Information Pack


1 st class rating for our environmental and ethical performance

in London: International category


About the University of Greenwich


Estates Strategy


Job Description


Person Specification


Organisation Chart

4 th in the UK for delivering degrees around the world

Large diverse community of 38,000 students from over 170 countries




How to Apply

“ I was drawn to the peacefulness of the campus. It's such a beautiful part of London and gives you the option to go into the centre for fun without the London bustle surrounding you constantly.”

Verity Lancaster Midwifery graduate



About the University of Greenwich

years. They will be underpinned by a strong financial foundation and a sustainable future that will help us to navigate challenges as they emerge. This is our time to establish ourselves as leaders in the fields that matter most to us. We are ambitious and absolutely committed to the future success of the University of Greenwich and our students. The University of Greenwich has two London-based campuses and one at Medway in Kent. They combine a city lifestyle with tranquil surroundings for a unique study experience. Background on the estate can be viewed at Our Campuses We are proud of our achievements and in the last two years alone, Greenwich has won the Queen's Prize, Guardian and Times Higher Education Awards, and ranked top in the Complete University Guide and National Student Survey We were recently voted the Best UK University by Student Crowd. The Student Crowd Awards 2023 is the only ranking based 100% on verified students in the United Kingdom.

As we embark on the next phase of developing our strategic plan, we take enormous pride in our 130-year heritage within the higher education sector. This heritage is one of high standards of teaching, learning and research that reflect the needs of our local, regional, national and global communities, and this remains just as important and relevant for us today. As we move towards 2030, we will continue to act as a positive force for change, using our expertise as educators to curate knowledge, create opportunities and change lives for the better – on a local, regional, national and global stage. Our strategic priorities are focused on transformational shifts in our work across Learning and Teaching, Research, and Knowledge Exchange. We will focus on four cross-cutting priorities: Student Success, Inclusivity and Culture, Impactful Research and Knowledge Exchange, and Connected and Sustainable Campuses. These priorities come with a commitment to invest in our students, staff, physical infrastructure and technology as key enablers to deliver against the goals that we set for ourselves over the next few



Estates Strategy

The Estates Strategy starts from a position of considerable strength. Our campuses have an exceptional heritage of universally recognised historic buildings and landscapes that provide a rich and distinctive setting for the University. The quality of the campuses and the facilities they offer is fundamentally important in attracting students and staff to the University and therefore represent a key asset requiring careful stewardship, investment, and enhancement. Our campuses are located at the heart of the Thames Gateway, Europe’s largest and most ambitious regeneration initiatives. Major investment in housebuilding, community and transport infrastructure is transforming the area and supporting high levels of population and economic growth. Our campuses have a significant role to play in supporting this growth and in maximising the long-term benefits for the communities we serve.

The University’s Strategy THIS IS OUR TIME establishes a mission to become the best modern university in the UK by 2030. The Strategy seeks to broaden the University’s academic offer andgrow student community to over 40,000 studying in the UK and overseas. The University’s distinct vision is for Education Without Boundaries shaped by values that make the University: • Inclusive • Collaborative • Impactful

This vision and related key values and principles are underpinned by four

Strategic Priorities: • Student success • Inclusivity and culture

• Research and knowledge exchange • Connected and sustainable campuses

More information about the strategy can be viewed here.



Job Description

Key Accountabilities • Direct and Undertake project

priorities should be in the relevant work area, and allocate resources to meet planned objectives, requirements and timescales. • Project manage activities to facilitate major service or operational changes. • Contribute to, and take a lead in, the development of policies, procedures and plans in own work area • Manage, prepare, control and monitoring of budgets, both capital and revenue • Monitor and take responsibility for managing allocated assets, resources and budgets in the relevant work area. • contribute to resource and budget planning and contribute to business and income development. • Ensure that University financial procedures are adhered to when liaising and negotiating with internal and external suppliers. • Working with the Executive Director of Estates and Facilities and Deputy develop and implement the university investment plan, ensuring the optimum use and future development of the university’s estates and buildings. • Leading on business case/ option appraisal and brief development. • Develop, lead and implement a project delivery model ensuring all projects are reviewed at appropriate gateways, project budgets are actively monitored and reported, change control is effectively managed and minimised, risk management is embedded, appropriate procurement and contractual arrangements are in place, and post completion reviews are carried out. • Lead the delivery of the university’s capital programme and minor works and estate improvements so that high quality teaching, learning, research, living, social and leisure space are provided within agreed budgets and timescales. • Collaboratively with the Associate Director of Campuses ensure project

management and contribute to a range of projects for the University, employing formal techniques to carry out work. • Lead the Senior project managers to successfully deliver the programme of works. • The role will be expected to work closely with IT strategy programme delivery to align good practice and efficiencies of project delivery. • Recruit fixed term project managers, dependant on volume of projects. • Establish central EFD programme of works and keep updated. • Coordinate all capital project management activity. • Report to, and participate in, relevant Committees to contribute to the development of strategy, policy and good practice project management. • lead in securing all relevant planning and other building related permissions to all Estates developments. • Participate actively in relevant local, regional, national, and international forums. • Identify trends and solutions, sourcing additional information, reporting on progress and making recommendations via briefings, presentations or written reports. • Oversee and ensure that information storage and retrieval processes in the relevant work area are effective and up to date so that both internal and external (e.g. legislative or national) requirements can be met. • Plan and organise project activity over longer-scales ensuring Estates development plans complement and feed into the strategic plans (e.g. academic development), and that there is cohesion with other relevant areas of the University. • Set, or make recommendations (e.g. to Committees, colleagues, etc) on what

Job Title Associate Director of Capital Projects

This role profile is non-contractual and provided for guidance. It will be updated and amended from time to time in accordance with the changing needs of the university and the requirements of the job.

Department Estates and Facilities Directorate (EFD) Role reports to Deputy Director of Capital, Property and Space Direct Reports Senior Project Managers, Programme and business case manager and consultants/ fixed term project managers

Purpose of role To manage and deliver the university estates and facilities capital project plan. To coordinate the estates and facilities capital programme. Ensure that good practice project management standards are implements and clear governance and controls are in place. The postholder will be expected to deputise for the Deputy Director of Capital, Property and Space. The Capital Development team will provide a multi-disciplinary design and project management service in relation to alteration, refurbishment, planned preventative maintenance as well as new build works, up to approximate programme value of circa £300M. The post holder will be responsible for leading and managing the development and implementation of this programme in addition to the on-going management and improvement of all estates related activities at the University. This will include such things as component and materials standardisation, design and construction advice, and fire safety, on new build and major refurbishment projects. The post will manage the capital projects team and related staff and be responsible for providing all Professional development services advice as appropriate supporting the Deputy director of Capital, Property and Space in overall delivery of the strategy and objectives.



• Support and promote the University’s Sustainability policies, including the Carbon Management Plan, and carry out duties in a resource efficient way, recognising the shared responsibility of minimising the university’s negative environmental impacts wherever possible. Additional Requirements • Any other duties appropriate to the post and grade. • The postholder may be required to be on call • Willing to undertake training and professional development as deemed appropriate. Key Performance Indicators • Contribution to delivery of Estates & Facilities Operating Plan through effective management and teamwork. • Production and delivery of work and projects to agreed timescales, quality and to plan. • Levels of customer satisfaction (measured by surveys, customer feedback, complaints). • Compliance with corporate standards. Key Relationships (Internal & External) • EFD Colleagues • Contracted service providers/ consultants • Kent and Canterbury Christchurch University • Chatham Maritime Trust • Faculty Operating Officers and Directors of Other Professional Services • Students & Student Union • General Public • VCG • Senior directors and academics • Visitors

design is consistent with engineering and maintenance strategies and operational requirements. • Liaise with the Associate Director of Campuses on planned maintenance and long term maintenance programmes. • To provide leadership, management and motivation of a multi-disciplinary team of property professionals keeping the skills mix of all staff under review to ensure that the team is able to provide optimal levels of service and efficiency in achieving strategic and service objectives. Generic • Contribute to cross-functional team working with other Estates & Facilities Staff. • Positively participate in Estates & Facilities meetings and other activities. • Actively seek ways and methods to improve and enhance the customer experience. • The post holder will need to be an able communicator and capable of working under pressure, able to demonstrate at all times a high level of competency and expertise in dealing with senior staff of the university, professional advisers and members of the public as well as colleagues at other HE institutions. The role will necessitate close involvement with major projects, management of substantial budgets, dealing with complex personnel matters and a detailed understanding of legislative issues. • To contribute towards the development of an integrated directorate and lead and develop a service that instils customer excellence that will best enable the directorate to support the delivery of the university’s core activities and meet clearly the identified needs of its customers.

• Work with and assist other senior directorate staff in formulating policies, managing the estate and ensuring physical environment which is safe, attractive and fit for purpose. • Ensure continuous and business process improvement, ensure local compliance with health and safety legislation, ensure the appraisal of staff in accordance with agreed procedures, ensure appropriate staff development programmes are implemented, and communicate with staff on a regular basis. • To develop plans and prepare, monitor and control budgets for each functional area, complying with the relevant value for money criteria in the management and procurement of premises, goods and services. • Develop strong relationships with key internal and external stakeholders so that the delivery of projects are consistent with university requirements and ensure effective communication about estates and projects to the university and external stakeholders. • Contribute towards the development and enhancement of the directorate’s presence on the university website. • To provide leadership, management and motivation of a multi-disciplinary team of property professionals keeping the skills mix of all staff under review to ensure that the team is able to provide optimal levels of service and efficiency in achieving strategic and service objectives. Managing Self • Work to deadlines and project plans. • Respond to enquiries in a timely and effective manner. Core Requirements • Adhere to and promote the University’s Equality and Diversity policies. • Ensure compliance with Health & Safety regulations.



Experience Essential • A proven track record in the delivery of large infrastructural projects and contracts, including the construction and renovation of buildings. • Demonstrable experience of managing large capital budgets. • A demonstrable ability to manage multiple projects and programmes at the same time with successful outcomes. • Experience of developing business cases, feasibility, options appraisal and strategic briefs. • A sound understanding of the legal, procurement and financial aspects • Extensive experience of delivery and achievement at a senior management level, meeting strategic goals on time and within budget. • A sound knowledge and understanding of BIM n Experience of working closely with and directing professional staff and advisors. of major property projects and transactions, property issues and landlord/tenant relationships. • Significant experience of managing risk and implementing systems to ensure its mitigation. Desirable • The development and implementation of masterplans and strategy. • Worked in a large complex and customer focused organisation and been able to build strong relationships across the organisation. • The preparation, implementation and management of frame work agreements. • Experience of business process redesign, introducing and managing change, and experience of successful commercial and employee relations negotiation. Skills Essential • Demonstrable leadership and management skills, able to manage both

in-house staff and external consultants and contractors, covering professional, technical and administrative roles. • An ability to implement high-level strategic plans, prioritise objectives and contribute effectively to such plans. • Possession of a clear understanding of sustainability issues in the HE sector n Strong interpersonal, organisational and leadership skills and a proven track record in motivating and developing staff. • Significant experience of working with professional consultants and advisers and other external stakeholders. • An ability to build strong working relationships with senior staff and to be a key team player and command respect from a wide range of senior level stakeholders both within and outside the organisation. • A strong commitment to customer service in a complex organisation. • A widely based understanding of resource management, including personnel, premises, residential accommodation, building services and recreational amenities. Desirable • Excellent interpersonal skills, demonstrating negotiation, advocacy and communication strengths. • An up to date knowledge of current construction trends and legislation. • An attitude that is open and honest and be able to embrace and lead a “no surprises culture”

Person Specification

Qualifications Essential

• A good first degree or similar level qualification in a property or related field. • Membership of a relevant professional body. Desirable • A relevant postgraduate qualification in construction/project management or similar discipline. • Post related CPD/on-going training



Senior Management Organisation




More than just a job The University employs approximately 2,000 staff in teaching, research and support staff roles and offers unique working environments at all our three campuses; attractive Terms and Conditions and a generous and competitive package to employees; this includes:

• Generous Teachers' or Local Government Pension Scheme.

• Competitive annual leave allowance, extra leave over the Christmas and New Year break and eight days' statutory holidays

• Additional weeks at full pay for maternity, paternity and adoption leave

• Five days' paid leave for studying for exams and for taking part in voluntary public duties, such as school governorships

• Partial fee exemption scheme to support academic development

Leadership Development programmes

• Coaching and mentoring networks for professional and personal development

• A wide range of Continuous Professional Development opportunities for all staff

• A loan for purchasing an Annual Season ticket for rail or bus travel

Relocation allowance (where appropriate)

• There is a free bus between Avery Hill and Greenwich and a subsidised bus to and from Medway.

More information can be viewed here.



How to Apply To arrange a confidential discussion about the role. please contact our retained advisors at The Management Recruitment Group at:

The university is committed to creating a positive, supportive working environment for all our students and staff. We are committed to building a strong, diverse workforce that reflects the communities we serve. We particularly encourage applications from Black, Asian and Minority Ethnic, disabled and LGBT+ people who are currently under-represented within the University of Greenwich at this level. We are committed to promoting and supporting the physical and mental health of all our staff, and removing barriers to improve inclusion.

Ben Duffill

Nicholas Coppard

To formally apply, please forward a CV and cover letter to

Closing date for applications is Sunday 26th May 2024.

Interviews will be held on Tuesday, 18th June 2024.

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