Minutes of the Faculty-Student Association (FSA); Binder 6;…

RECORDS OF THE FACULTY- STUDENT ASSOCIATION

B I ND E R # 6 D E C . 1 0 , 1 9 9 9 - MA R C H 1 5 , 2 0 1 7

D I R E C T O R S '

C O N T A I N S

T H E

F S A

B O A R D

O F

M I N U T E S . A L L R E C O R D S C O N T A I N E D

M E E T I N G

H A V E

B E E N

D I G I T I Z E D

A N D

A R E

A V A I L A B L E

O N

T H E

S U N Y

B U F F A L O

S T A T E

D I G I T A L

C O M M O N S

A T

D I G I T A L C O M M O N S . B U F F A L O S T A T E . E D U / F S A

The 505th meeting of the Faculty-Student Association was called to order on Wednesday, March 15, 2017 at 3:05 PM in Technology 113 by Anthony Hotchkiss, President.

Members:

Others:

A. Hotchkiss R. Merini D. Velez (abs) D. Blundell C. Kettle (abs)

J. Jayatilleke

G. Vickers

M. Baker (abs) K. Gyau-Boateng K. Williams

Minutes

I.

Mr. Blundell moved, Mr. Jayatilleke seconded to approve the minutes of December 7, 2016.

Carried - Unanimous

II.

Fiscal Year 2018 Budget

Mr. Gyau-Boateng moved, Mr. Williams seconded to approve the budget as submitted. Mr. Blundell reported to the board that he had engaged in discussions with the campus archivist concerning preserving the corporation's historical documents in digital format. The archivist indicated that the Library hired students to produce such items and usually budgeted about $5,000 per year to provide this service to the campus. Mr. Blundell suggested that it would behoove the Association to have documents such as the minutes and legal records archived. He cautioned that the Library was not indicating there would be a charge for providing this service. However, if the Board agreed it would be wise to preserve it's records in this form, it could consider an amendment to the budget to contribute to the Library's expenses for this service. Mr. Blundell declined to suggest an amount. Discussion continued as to what proportion of the Library's annual workload FSA's records would constitute. Mr. Williams moved, Mr. Gyau-Boateng seconded to amend the budget to transfer $1,000 from programming to professional services to contribute to the Library's expenses, and request the Library schedule FSA records as part of their workload next year.

Carried - Unanimous

Dr. Hotchkiss asked if there were any other items for the budget. Hearing none, the board voted on the original motion as amended.

Carried- Unanimous

- .

III. New Business

. \....__,.,

Mr. Gyau-Boateng moved, Mr. Blundell seconded to approve a request from Ms. Nikita Singh to replace her original program, which was awarded $1 ,500, but for which a venue could not be found, with a Tailgate BBQ at the end of the semester. The new program' s application and related budget forms had previously been distributed to the board via email by Mr. Vickers. He indicate that the program had the support of the USG events coordinator. Mr. Williams and Mr. Gyau-Boateng explained the anticipated positive reception it would receive from the student body.

Carried - Unanimous

Mr. Vickers announced that the terms of Kobe Gyau-Boateng and Kadeem Williams were expiring at the end of this semester. He expressed his wish for the minutes to recognize their commitment to attendance and their diligence and preparation for each meeting's agenda items. The board thank them for their service.

Mr. Blundell moved, Mr. Jayatilleke seconded to adjourn.

The meeting adjourned at 3:47 PM.

Carried - Unanimous

Respectfl

Gary Vickers Secretary

FSA Fiscal Year 2018 Budget

Previous Year Budget

-...._/

Current Investment Funds

Current Investment Funds

TIAA-CREF fund balance

$1 ,017,200 $1 ,030,113

$1 ,050,100

TIAA-CREF fund balance

TIAA-CREF non-expendable

TIAA-CREF non-expendable

$1 ,030,113

2018 Funds Available

2017 Funds Available

-12 ,913 41,400 12,100 $40,587

Net expendable funds

19,987 46,600 58,400

Net expendable funds

Dividends

Dividends

Cash on hand

Cash on hand

Total Available Funds

Total Available Funds

$124,987

Expenses

Expenses

Wages

$12,000

$12 ,000

Wages

Payroll Taxes

Payroll Taxes

1,300 6,400

1,300 7,200

Professional Services

Professional Services

Postage

Postage

50

50

Telephone

300

Telephone

300

Supplies

Supplies

50

50

Insurance

1,000

Insurance

1,000

Board of Directors Miscellaneous Total Expenses Net Funds Available

300 100

300 100

Board of Directors Miscellaneous Total Expenses Net Funds Available

'-._./

$22 ,300

$21 ,500 $19 ,087

$102,687

Programs

Programs

Whispering Pines Ed Development

Whispering Pines Ed Development

5,000

5,000

General Programming Total Programming

General Programming Total Programming

14,000

49,000 $54,000 $48,687

$19,000

Surplus+/(-)

Surplus +/(-)

$87

$1 ,030,200

Ending Balance

Ending Balance

$1 ,078,800

~-

The 504th meeting of the Faculty-Student Association was called to order on Wednesday, December 7, 2016 at 3:01 PM in Cleveland 416 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: A. Hotchkiss R. Merini D. Velez D. Blundell C. Kettle

J. Jayatilleke M. Baker K. Gyau-Boateng K. Williams

I.

Minutes

Mr. Blundell moved, Dr. Merini seconded to approve the minutes of September 28, 2016.

Carried- Unanimous

II.

Founders Fund Grants for 2017

The board reviewed 22 program applications to the Founders Fund. It approved funding for 17 programs as follows:

Robin Mitchell Lecture (Suzanne Simone Baptiste) Dawn Porter Lecture EOP 50 1 h Academic Celebration Beyond the Bachelors Step Up Show Dance and Stroll Caribash Concert Fashion in History & Art One Love Foundation Women in the Arts Leadership Performance Howard Beach Photography (WWI) Public Service Recognition Bernice King Lecture Conflict Resolution, Local and Global HESAA Development Day Refugees in Dortmund Panel Discussion PULSE Leaders at Whispering Pines

$ 890 3,000 4,475 2,000 2,000 1,500 3,749 620

2,000 4,000 2,275 3,000 3,000 1,000 1,614 500 1,050

$36,673

Total

Dr. Hotchkiss asked the board if there was any new business. Hearing none he declared the meeting adjourned.

The meeting adj oumed at 4:24 PM.

Respectfully submitted, On~ Gary Vickers Secretary

The 503rd meeting of the Faculty-Student Association was called to order on Wednesday, September 28, 2016 at 3:03 PM in Cleveland 416 by Anthony Hotchkiss, President.

Others:

Members: A. Hotchkiss R. Merini D. Velez D. Blundell C. Kettle

1. Jayatilleke

G. Vickers

M. Baker (abs.) K. Gyau-Boateng (abs.) K. Williams (abs.)

I.

Minutes

Mr. Blundell moved, Dr. Merini seconded to approve the minutes of April 21, 2016.

Carried - Unanimous

II.

FY 2016 Audit

Mr. Blundell reported that the annual audit was distributed to board members prior to the meeting and asked ifthere were any questions. None arose. Mr. Vickers reported the new CPA firm expressed some concern that a large disbursement of funds did not require a second signature or, at a minimum, another board member's review. He informed them that the only time substantial funds were involved was when he transferred money from the Founders Fund investment to the corporation's operating bank account. The parties agreed that, in the future, the Executive Director would inform the board 7-10 days in advance, the amount he planned to withdraw from the investment fund for operational purposes. The board chose December ?1 11 for the next meeting at which it will review applications for Founders Fund grants.

Dr. Velez moved, Ms. Kettle seconded to adjourn.

Carried- Unanimous

The meeting adjourned at 3:19 PM.

~ctfully"submitted,

Gar~ Secretary

The 502nd meeting of the Faculty-Student Association was called to order on Thursday, April 21, 2016 at 10:05 AM in Cleveland 416 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: A. Hotchkiss R. Merini D. Velez D. Blundell

J. Jayatilleke (abs.) M. Baker K. Gyau-Boateng K. Williams

I.

Minutes

Mr. Gyau-Boateng moved, Dr. Merini seconded to approve the minutes of April 7, 2016.

Carried- Unanimous

II.

FSA Board of Directors Student Elections

Mr. Vickers advised the board of a conflict between the FSA By-Laws for electing students by plurality and a revised process conducted by USG. Student representatives are now elected in separate graduate and undergraduate voting, with a substantial difference in the number of eligible voters in the respective electorate bases. Also, the three current student members were appointed by the USG President because there were no candidates elected in the previous year's election cycle. They wish to remain on the board for the second year of the term. He advised that some form of By-Laws modification might be necessary to resolve this issue. The Board first considered how to ensure equity in electing graduate and undergraduate students to the board. One option would be to change from plurality of votes to percentage of the voting population in each election. A second option would be to add a graduate seat and continue with plurality in the separate elections. The second option would still conform to the SUNY guidelines that restrict student representation to between 33% and 50% of the total board composition. Adding a graduate seat would set the student representation at 44%. Mr. Blundell moved, Dr. Velez seconded to modify Article IV, Section 1. To read: Number and Composition. The Board of Directors shall have nine (9) members, and shall be comprised of four (4) students, one of whom shall be a graduate student, two (2) faculty, one (1) professional member, one (1) representative of administration, and one (1) alumnus/faculty-staff emeritus, ....

Carried- Unanimous

Mr. Vickers said he would notify Ms. Chelsea Kettle of her election to the board as the graduate student representative.

The Board then took up the issue of the three undergraduate seats. Either the three students who received votes in the USG election, or the three current students appointed by the USG president would serve on the board next year. Marcel Baker would qualify for a seat either way because he ran for the board in the elections. Mr. Baker moved, Mr. Blundell seconded that: Whereas the board wished to keep the services of the appointed members for next year and, Whereas the board wished for the USG President's appointees to remain on a non-precedent basis, Resolved that there be no change to the By-Laws but Messrs. Baker, Gyau-Boateng and Williams remain on the board. Mr. Vickers advised that in order to comply with the By-Laws provision for alternate year terms, Ms. Kettle and Mr. Baker, duly elected this year, would serve two year terms, and Mr. Gyau– Boateng and Mr. Williams a one year term.

Carried- Unanimous

Mr. Vickers said he would notify Ms. Monique Maxwell, who received the most votes in the election, that she would be the first alternate in the event an undergraduate student vacancy occurs next year.

Dr. Velez moved, Mr. Blundell seconded to adjourn.

Carried- Unanimous

The meeting adjourned at 10:36 AM.

J;~ Gary Vickers Secretary

The 501st meeting of the Faculty-Student Association was called to order on Thursday, April 7, 2016 at 8:47 AM in Cleveland 416 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: A. Hotchkiss R. Merini D. Velez D. Blundell

J. Jayatilleke M. Baker K. Gyau-Boateng K. Williams

I.

Minutes

Mr. Blundell moved, Dr. Merini seconded to approve the minutes of December 7, 2015.

Carried- Unanimous

FSA Board of Directors Elections

II.

Dr. Hotchkiss nominated Mr. Blundell for the alumni seat on the board. Mr. Vickers advised that nominations for office do not require a second. Mr. Blundell was elected by acclamation.

Mr. Vickers advised the board of a conflict between the FSA By-Laws for electing students by plurality and a revised process conducted by USG. Student representatives are now elected in separate graduate and undergraduate voting, with substantially different electorate bases. Also, the three current student members were appointed by the USG President because there were no candidates elected in the previous year's election cycle. The Board agreed to hold a separate By-Laws revision meeting before the terms of current members expire (May 31 ). Mr. Vickers explained that under the corporation's summary pension plan with TIAA, any former employee of the corporation would not be able to annuitize their pension while still providing service to the corporation. While in conformance with the legal exemption from the required minimum distribution rules of the IRS for individuals attaining a certain age, it militates against the corporation being able to use the services of former employees. Mr. Vickers recommended changing the plan to allow for "in service" withdrawals from an individual's pension plan. Mr. Vickers also reported that there are approximately 70 former employees that have not yet reached retirement age. On dozens of occasions he has received a request to modify the portion of the plan that restricts cash withdrawals (or rollovers) to no more than 50% of the total value of the individual's pension. The 50% rule prevents defeating the purpose of a pension plan III. Revision to FSA Summary Pension Plan

altogether. Also, if allowed to roll the plan over to a different plan, the value of the pension would become subject to the rules of the new plan. This could result in, again, complete withdrawal, or, to the detriment of the employee, forfeiture of the 50% option. Mr. Blundell moved, Dr. Merini seconded to modify the Summary Pension Plan to allow for "in service" withdrawal after age 59 Yi, and reaffirmed the 50% withdrawal restriction of a separated employee' s total pension value.

Carried - Unanimous

IV.

Selection of Auditor

The treasurer, Mr. Blundell, reported that among Mr. Vickers, Mr. Burt, and himself, a total of eight CPA firms had communicated with the corporation regarding the RFP for auditing services. Mr. Blundell moved, Mr. Jayatilleke seconded to accept the proposal of EFPR Group for fiscal year 2016 at $4,300 and fiscal year 2017 at $4,500.

Carried- Unanimous

V.

Fiscal Year Budget

Mr. Vickers pointed out that although the budget includes a beginning balance for the Founders Fund, it changes daily. The current value is $15,000 higher than the budget distributed. He said the additional funds could be considered for programming while still maintaining the non– expendable principal of the fund. Mr. Vickers also explained that the budget reflected a reduction of $900 in telephone charges. The reduction is due to upgrading the corporation cell phone last year by taking advantage of carriers now unbundling the cost of a phone from the monthly line charges. He did not believe the corporation should pay the high cost of the new phone which provides many advantages useful to him, but of no particular value to the corporation. (Originally the cell phone was used as an addition to the campus based land line 878-5211 because FSA no longer had an on-campus office. The new phone provides mobile access for campus email.) However, he indicated that the cell phone number (983-0084) would remain attached to the new phone, effectively transferring ownership of the line from the corporation to Mr. Vickers. The corporation continues to pay the College for the 5211 number, but has voicemail service only. Discussion ensued. It was established that ownership of the phone number is solely determined by whoever pays the charges. It was also revealed that the campus based land line, 5211, could employ ' call forwarding' to any cell phone number. Mr. Blundell moved, Dr. Velez seconded to retire the corporation's cell phone number 983-0084.

Carried - Unanimous

Mr. Blundell requested that Mr. Vickers notify campus resources to change any references to FSA's phone number to 878-5211.

Mr. Blundell distributed a two year report on the Whispering Pines Educational Development Fund. There is a plan to construct a picnic shelter. Based on the long term stability of the FSA

funded Gazebo, he felt funding the shelter would be a good investment. Mr. Blundell reported that a Buffalo State alumna, Betty Raub VanEtten, had been identified as the student who told Dr. John Urban about land that may be available for purchase for a college camp. There will be a small recognition gathering for her at Whispering Pines on June 3rd if any board members would like to attend. He requested the board support the $5,000 budget line for next year. Mr. Gyau-Boateng, moved Mr. Williams seconded to approve the budget as submitted. Dr. Velez moved, Mr. Williams seconded to amend the motion with the condition that the Board reserves the right to increase program funds for 2017 if the Founders Fund allows.

Carried- Unanimous

The board then voted on the main motion as amended.

Carried - Unanimous

Dr. Hotchkiss adjourned the meeting at 10:05 AM.

Respectfully submitted, d)l~ Gary Vickers Secretary

FSA Fiscal Year 2017 Budget

Last year's Budget

'-.___/

Current Investment Funds

Current Investment Funds

TIAA-CREF fund balance

$1 ,017,200 $1 ,030,113

TIAA-CREF fund balance

$1 ,076,200 $1 ,030,113

TIAA-CREF non-expendable

TIAA-CREF non-expendable

2016 Funds Available Net expendable funds

2016 Funds Available Net expendable funds

-12 ,913 41 ,400 12,100

46,087 42 ,000 53,000 12,755

Dividends

Dividends

Cash on hand

Cash on hand

Treasury Inflation Protected Securities

Treasury Inflation Protected Securities

Total Available Funds

Total Available Funds

$40,587

$153 ,842

Expenses

Expenses

Wages

$12 ,000

Wages

$12 ,000

Payroll Taxes

1,300 6,400

Payroll Taxes

1,300 7,750

Professional Services

Professional Services

Postage

50

Postage

50

Telephone

300

Telephone

1200

Supplies

Supplies

50

200

'----' Insurance

1,000

Insurance

1,000

Board of Directors Miscellaneous Total Expenses Net Funds Available

Board of Directors Miscellaneous Total Expenses Net Funds Available

300 100

300 100

$21,500 $19,087

$23,900 $129,942

Programs

Programs

Whispering Pines Ed Development

5,000

Whispering Pines Ed Development

0

General Programming Total Programming

14,000

General Programming Total Programming

45,000 $45 ,000 $84,942

$19,000

Surplus +/(-)

Surplus +/H

$87

$1 ,115,055

Ending Balance

$1,030,200

Ending Balance

To:

FSA Board of Directors

~~/

From: Donald W. Blundell

RE:

Whispering Pines Educational Development Fund

Date: April 7, 2016

This camp report is a combination of a report for the years 2014 - 15 and 2015 - 16. The pond work is now complete. There two minor things left to do and will be finished this sprmg. The extension of the blue trail and signage will also be done this summer.

after. .

before

and

The

Last June we had a very large willow tree fall across the FSA boardwalk on the blue trail. We were lucky in that no damage was done to the boardwalk. However the tree was massive in size and unsafe for us clean up, it was done by the professionals. A second tree also decided to fall on the boardwalk and bridge. This one did some damage but we were able to cut this one up.

The FSA Gazebo is one of best investments, it is now sixteen years old. This past November, the first repairs to the structure were done. The roof copula separated creating a hole in the roof. This has been repaired. ·

The Whispering Pines I FSA Loaner Library is still working very well. We have only replaced four out of thirty six books in eight years. All of the replacements have been done because the wear in tear on the books, i.e. dropping a book in the pond. For those who said it will never last, I just smile.

We continue to look at developing a new remote trail. There are many possibilities in the 620 acres of camp. The long awaited picnic shelter for the red trail will be done this spring/summer. With the assistance from the Amish, we will do the site work this spring and a structure in the summer. There have been several requests for a rest- rain - picnic shelter. The location will be the furthest point on the trail from the lodges. The tree identification program is still being added to, thanks to Dr. Sam Alaimo. We have well over two hundred tree tags currently at Whispering Pines. Without the help and assistance from Paul Knapic, Camp Manger, many project would not be possible. He continues to be extremely helpful in many projects that we do.

Thank you for your support.

The 500th meeting of the Faculty-Student Association was called to order on Monday, December 7, 2015 at 3:03 PM in Cleveland 416 by Anthony Hotchkiss, President.

Others: G. Vickers R.Burt

Members: A. Hotchkiss R. Merini D. Velez D. Blundell

J. Jayatilleke M. Baker K. Gyau-Boateng K. Williams

I.

Minutes

Mr. Blundell moved Dr. Velez seconded to approve the minutes of October 19, 2015.

Carried - Unanimous

II.

Founders Fund Applications Review

Dr. Hotchkiss advised the board to consider the guidelines carefully in determining awards. He cautioned that it was incumbent on the applicants, not the board members, to demonstrate the applicability of the phrase "except in rare circumstances". Otherwise the guidelines should be interpreted as rules. The board reviewed the 23 applications and determined awards as follows:

Amount

Vote

Name

$2,600

Unanimous

Black Cross Project

6-1-0 3-2-2 6-0-1

1,240

Women of Little Vietnam

Artie Coiffure Step and Stroll Camp Weekend

0

2,914

Unanimous Unanimous Unanimous Unanimous

0

10,000

Caribash

Visit to Cleveland Federal Reserve

0

3,000

MLK Celebration Mortecai Lecture Wonder Makers

Unanimous (Dr. Velez recused himself)

440 435

4-0-3

2,500 1,450

Unanimous Unanimous

Rawlings & Haygood Brittney Cooper Lecture

3-2-2

580

Variability in Algebra Content Mood Disorders (PMAD) Sabrina Schmidt Gordon Lecture

Unanimous Unanimous

1,545 2,310

Women of the Guitar

6-0-1

0

6-0-1 6-0-2 6-1-0 Unanimous 6 - 0 - 1 (Mr. Blundell recused himself) Unanimous Unanimous (Mr. Baker recused himself)

1,250 0

Miss PHAT Pageant Behavior Intervention US-Korea Fashion Crossroads Refugees in Buffalo Student Summit Bystander Intervention Sexclusive Total

2,800 1,000 4,205 3,000 2,112 $43,381

Dr. Velez moved Mr. Blundell seconded to adjourn.

Carried - Unanimous

The meeting adjourned at 4:12 PM.

Respectfully submitted, c!J

The 499th meeting of the Faculty-Student Association was called to order on Monday, October 19, 2015 at 3:02 PM in Cleveland 416 by Anthony Hotchkiss, President.

Members: A. Hotchkiss R. Merini D. Velez D. Blundell

Others: G. Vickers R.Burt

J. Jayatilleke M. Baker K. Gyau-Boateng K. Williams

Mr. Vickers introduced and welcomed the three new student members, Marcel Baker, Kobe Gyau-Boateng, and Kadeem Williams to the board. He also welcomed Mr. Burt, who serves as assistant executive director on a per diem basis and attends board meetings when his schedule permits.

I.

Minutes

Mr. Blundell moved Dr. Merini seconded to approve the minutes of April 14, 2015.

Carried - Unanimous

II.

Fiscal Year 2015 Audit

Mr. Vickers distributed the audit for the prior year that ended on June 30, 2015. He highlighted the Founders Fund, reported its current balance, and pointed out the operating expenses for last year. Mr. Blundell asked the Secretary to explain the history of the non-expendable principal portion of the fund. Dr. Velez asked how long the corporation had used this auditor. Mr. Vickers replied that it was at least 30 years but according to SUNY Guidelines it was necessary to put the audit out to bid every 5 years. He had done so in 2008 and 2013 without receiving any bids. He indicated that the bid specs include storage space for the corporation's files because the College does not grant the corporation office space on campus. The cost of the audit includes providing this space. However the current auditor has informed him that he no longer would be performing the audit for FSA. Accordingly, the board had two options. Either put the audit out to bid immediately or select a temporary auditor to complete the remaining two years before the required time in 2018. Dr. Velez moved Mr. Jayatilleke seconded to put the bid out this year. Discussion followed. Mr. Burt asked if the audit were put out to bid now, could it then move the next bid out five years. Mr. Vickers said he believed that would be correct.

Carried - 6 - 0 - 1

III.

Founders Fund

The board considered possible dates to review program applications for funding. Mr. Vickers indicated that December 11th was a study day and there were no classes scheduled. Dr. Merini moved Mr. Blundell seconded to set the date as December 11th at 2:00 PM. A check of the college calendar showed this would conflict with a scheduled College Senate meeting. Mr. Williams moved to amend to December 7th since that fit everyone's schedule. Dr. Merini and Mr. Blundell accepted Mr. William.s's amendment to schedule the next meeting for December 7 at 3:00 PM.

Carried - Unanimous

Dr. Velez moved Mr. Blundell seconded to adjourn.

Carried - Unanimous

The meeting adjourned at3 :50PM.

Respectfully submitted, 05?~ Gary Vickers Secretary

The 498th meeting of the Faculty-Student Association was called to order on Tuesday, April 14, 2015 at 11 :02 AM in Cleveland 416 by Anthony Hotchkiss, President.

Members: A. Hotchkiss R. Merini D. Velez D. Blundell

Others: G. Vickers

J. Jayatilleke (abs.) J. Nemard (abs.) M. Sumbundu (abs.) A. Louimarre (abs.)

I.

Minutes

Mr. Blundell moved Dr. Merini seconded to approve the minutes of December 4, 2014.

Carried - Unanimous

II.

Fiscal Year 2016 Budget

Dr. Hotchkiss asked the members if they had any questions about the budget. Mr. Blundell commented that his health restrictions this year prevented him from utilizing the funds allocated to Whispering Pines Educational Development last year. Therefore he was not requesting funding in this budget cycle but would give a report next year and make a funding request if necessary. Mr. Blundell moved Dr. Velez seconded to approve the budget as submitted.

Carried - Unanimous

Dr. Velez moved Mr. Blundell seconded to adjourn.

Carried - Unanimous

The meeting adjourned atl 1: 17AM.

Respectfully submitted, 0£¥~ Gary Vickers Secretary

FSA Fiscal Year 2016 Budget

Last Year's (2015) Budget

Current Investment Funds

Current Investment Funds

TIAA-CREF fund balance

$1,076,200 $1,030,113

$1,090,800 $1,016,330

TIAA-CREF fund balance

TIAA-CREF non-expendable

TIAA-CREF non-expendable

2016 Funds Available Net expendable funds

2015 Funds Available Net expendable funds

46,087 42.000 53,000 12,755

74,470 26,900 48,700

Dividends

Dividends

Cash on hand

Cash on hand

Treasury Inflation Protected Securities

$153,842

Total Available Funds

$150,070

Total Available Funds

Expenses

Expenses

$12,000

Wages

$12,000

Wages

Payroll Taxes

1,300 7,750

1,200 7,500

Payroll Taxes

Professional Services

Professional Services

50

Postage

50

Postage

Telephone

1200

1200

Telephone Supplies Insurance

Supplies

200

150 800 300 100

1,000

1surance

Board of Directors Miscellaneous Total Expenses Net Funds Available

300 100

Board of Directors Miscellaneous Total Expenses Net Funds Available

$23,300 $126,770

$23,900 $129,942

Programs

Programs

5,000

0

Whispering Pines Ed Development

Whispering Pines Ed Development

35,000 $40,000 $86,770

45,000 $45,000 $84,942

General Programming Total Programming

General Programming Total Programming

Surplus+/(-)

Surplus+/(-)

$1,103!100

$1,115,055

Ending Balance

Ending Balance

The 497th meeting of the Faculty-Student Association was called to order on Thursday, December 4, 2014 at 1:36 PM in Cleveland 416 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: A. Hotchkiss

J. Jayatilleke D. Blundell M. Sumbundu A. Louimarre (abs.)

R. Merini D. Velez J. Nemard (abs.)

I.

Minutes

Mr. Blundell moved Dr. Merini seconded to approve the minutes of September 18, 2014.

Carried - Unanimous

II.

Founders Fund Awards

The Board reviewed 19 applications and awarded funding for 16 programs. One additional late application was not considered. The list of awards is attached. Mr. Blundell moved Mr. Sumbundu seconded to amend the budget for programming from $35,000 to $44,000 to cover the additional funding awarded.

Carried - Unanimous

' Dr. Velez moved Dr. Merini seconded to adjourn.

Carried - Unanimous

The meeting adjourned at 2:48 PM.

Gary Vickers Secretary

The 496th meeting of the Faculty-Student Association was called to order on Thursday, September 18, 2014 at 2:05 PM in Butler 210B by Anthony Hotchkiss, President.

Members: A. Hotchkiss R. Merini D. Velez (abs.) J. Nemard

Others: G. Vickers

J. Jayatilleke D. Blundell

M. Sumbundu (abs.) A. Louimarre (abs.)

I.

Minutes

Mr. Blundell moved, Dr. Merini seconded to approve the minutes March 17, 2014.

Carried - Unanimous

II.

Founders Fund

The Board considered possible deadline dates for FY 2015 applications. Mr. Jayatilleke moved, Mr. Blundell seconded to set December 1, 2014 as the deadline.

Carried - Unanimous

The Board then considered when to meet to review the applications. Mr. Jayatilleke moved, Mr. Blundell seconded to meet on December 4, 2014 at 2:00 PM at a place to be determined to review the applications and make awards.

Carried - Unanimous

The next item for discussion was the level of programming for 2015. Mr. Vickers reported that, in accordance with Board policy, non-expendable principal had risen to $1,030,113 from $1,016,330. He indicated that this allowed for up to $88,000 for awards. The budget is for $35,000. Dr. Hotchkiss warned that the board might not be keeping up with inflation and that the current fund balance doesn't have the same value as the original $1,000,000 14 years ago. Mr. Blundell pointed out that the $1,118,789 fund balance was after the Association had awarded $350,000 over the 14 years. Dr. Merini also noted that during that time there were two major stock market crashes that the Association weathered. Mr. Vickers indicated that his research indicated that both the average number of FSA applicant awards, and the $35,000 budget amount represented approximately 80%-ofwhat the Grant Allocation Committee awards annually. Dr. Hotchkiss objected to comparisons with the GAC and said FSA should be recognized by the campus community on its own merits. The Board agreed to keep the budget amount at $35,000, keeping in mind that the amount in future years should rise to meet allocation needs.

The final item addressed was how to advertise the availability of funding. Mr. Vickers reported that currently we make announcements in the Daily, ask the Dean of Students to issue a campus– wide email notice to all students, and request that USG officers convey the availability to their organizations. He said in prior years he had mixed success with Record advertisement and requesting Deans to make an announcement at the department chairs meetings. He asked the board if they would consider creating a website. Dr. Hotchkiss believed a website was impractical because it would only be visited once a year at application time. Ms. Nemard commented that, now that the Record was online, more students would read it and we should consider trying an advertisement again. She also suggested the TV crawlers in the Campbell lobby. Dr. Merini suggested some form of a postcard sized notice that could be distributed to individuals and campus organizations. Mr. Jayatilleke volunteered to put the notice in the Daily this year and "tag" departments with the notice. The Board encouraged the Executive Director to implement other of these suggestions that were feasible. They also authorized him to pay reasonable fees to an art student to design a postcard flyer and use his judgment on the quantity/ printing costs. Mr. Blundell suggested that with the installation of a new President on campus, the Association should again seek recognition via a link from the College home page. Previously this request was routed through the Vice President for Student Affairs office without success. Dr. Hotchkiss volunteered to meet with President Conway-Turner to pursue the matter and will report back to the board. ' Mr. Blundell moved, Mr. Jayatilleke seconded to adjourn. III. New Business

Carried - Unanimous

The meeting adjourned at 2:57 PM.

Respectfully submitted, rAr>v:~ ~ryVickers Secretary

The 495th meeting of the Faculty-Student Association was called to order on Monday, March 17, 2014 at 10:02 AM in Caudell 116 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: A. Hotchkiss R. Merini D. Velez J. Britten (abs)

J. Jayatilleke D. Blundell M.Sumbundu A. Louimarre (abs)

I.

Minutes

Mr. Blundell moved, Mr. Jayatilleke seconded to approve the minutes of January 21, 2014.

Carried - Unanimous

II.

Fiscal Year 2015 Budget

Mr. Blundell moved Dr. Velez seconded, to approve the budget as distributed. Mr. Blundell explained that two line items in the budget were left blank at his request as Treasurer so the board could discuss the level of funding. The first item was wages for Mr. Vickers. He explained the for the past eight years Mr. Vickers had requested nominal raises of a few hundred dollars every other year. His last raise was in 2013 and his current salary is $10,400. Mr. Blundell moved Dr. Merini seconded, to amend the budget to increase Mr. Vickers' salary to $12,000. Dr. Velez suggested that, in the future, a performance document for the Executive Director accompany the budget that is distributed to the Board prior to the budget meeting. This would also provide board members the opportunity to give feedback to the Executive Director. Mr. Vickers advised that the document would demonstrate the Board's compliance with its 'duty of care' obligation as it relates to employee compensation.

Carried - Unanimous

The next item for discussion was the level of programming for 2015. Mr. Vickers reported that there was $121,000 above the Founders Fund non-expendable principal available. Dr. Hotchkiss cautioned that the market was at an all-time high and some reserve should be considered to protect against a downturn. Mr. Jayatilleke moved, Mr. Sumbundu seconded to amend the budget to include $35,000 for program support.

Carried - Unanimous

The Board then voted on the budget as a whole as amended.

Carried - Unanimous

,__

Mr. Sumbundu moved Dr. Velez seconded, for the President to appoint a committee to formulate a performance evaluation process for the Executive Director. Discussion ensued. Some members felt the establishment of a committee was superfluous since the board only consisted of eight members. Mr. Sumbundu withdrew his motion. Dr. Velez concurred. Mr. Sumbundu then moved and Dr. Velez seconded to have the Treasurer create a form for the Executive Director's evaluation and have it distributed annually with the budget prior to the meeting so that board members could fill them out in advance and provide the Executive Director with feedback at that meeting. Some members observed that if the evaluation was done at the same time as the budget meeting, there would be no opportunity for anonymity. Others believed that anonymity could be counterproductive to feedback. Eventually it was agreed that anonymity was not necessary. There was some further discussion about whether the process could remain informal as in the past.

Carried 3 - 2 - 1

Mr. Blundell reported on the use of the funds for Whispering Pines Educational Development. He distributed the summary report and requested it be placed in the program file.

Dr. Merini moved, Dr. Velez seconded to adjourn.

Carried - Unanimous

The meeting adjourned at 10:54 AM.

Respectfully submitted,

FSA Fiscal Year 2015 Budget

Current Investment Funds TIAA-CREF fund balance TIAA-CREF non-expendable

$1,090,800 $1,016,330

2015 Funds Available Net expendable funds Dividends Cash on hand Total Available Funds Expenses Wages Payroll Taxes Professional Services Postage Telephone Supplies Insurance Board of Directors Miscellaneous Total Expenses Net Funds Available

74,470 26,900 48,700 $150,070

$12,000 1,200 7,500 50 1200 150 800 300 100 $23,300 $126,770

Programs Whispering Pines Ed Development

5,000 35,000

General Programming Total Programming Surplus +/(-) Ending Balance

$40,000 $86,770 $1,103,100

The 494th meeting of the Faculty-Student Association was called to order on Tuesday, January 21, 2014 at 1:19 PM in Cleveland 418 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: A. Hotchkiss R. Merini D. Velez (abs) J. Britten (abs)

J. Jayatilleke (abs) D. Blundell M. Sumbundu (abs) A. Louimarre

I.

Minutes

Mr. Blundell moved, Ms. Louimarre seconded to approve the minutes of October 15, 2013.

Carried - Unanimous

II.

Awarding of Founders Fund Application Grants

Dr. Hotchkiss explained that since there were only three other voting members, any vote he cast could only function to defeat the wishes of the majority (by creating a tie). He stated that he had no desire to do so, and accordingly felt it unnecessary for him to vote either for or against any funding level. The following programs were then approved at the funding levels indicated:

Anne Frank Project Civil Rights in America Women in Higher Education

$5,000 1,800 1,978 1,250 1,582 1,361 1,000 2,500 3,000 2,028 1,200

Fitness Protocol AIDS Awareness

Chinese Tie Dye Seminars Welcoming Our Neighbors Chemistry/Physics Lectures Women of the Guitar

Women's History Month Ukraine Student Activism Invisible Barrier to Grant St. Masquerade Ball African/American Econ. Strategies

825 600 5,000

$29,124

Total

The board agreed to hold the next meeting on March 1 ih at 10:00 AM for the purpose of approving the fiscal year 2015 budget.

Mr. Blundell moved, Ms. Louimarre seconded to adjourn.

Carried- Unanimous

The meeting adjourned at 2:12 PM.

Respectfully submitted, ct)i/y~ Gary Vickers Secretary

The 493rd meeting of the Faculty-Student Association was called to order on Tuesday, October 15, 2013 at 3:14 PM in Caudell 116 by Anthony Hotchkiss, President.

Others: G. Vickers

Members: J. Jayatilleke (abs)

A. Hotchkiss D. Blundell M. Sumbundu A. Louimarre

R. Merini D. Velez J. Britten

I.

Minutes

Mr. Blundell moved, Mr. Sumbundu seconded to approve the minutes of September 24, 2013.

Carried - Unanimous

II.

By-Laws revision for Distribution ofAssets upon Dissolution

Dr. Hotchkiss explained the intent of the resolution to amend Article VII, Section 4 of the By– Laws (attached to these minutes). He emphasized that there is for the foreseeable future no desire to execute dissolution. However, given the liquidity and substantial assets of the corporation, a process for a fair distribution to potentially many deserving campus organizations should be in place for future boards. Mr. Blundell moved, Mr. Sumbundu seconded to adopt the resolution as submitted.

Carried - Unanimous

Mr. Vickers informed the board that he would notify The Knoer Group that they will be the attorneys of record for representing the corporation in this matter.

III.

Timeline for Founders Fund Grants

Mr. Vickers began by asking the board if they were expecting to consider both hard copy and electronic applications. He also wanted to know if they were expecting he bring a copy of the applications to the board meeting when awards would be made. The board expressed no need for the latter and indicated they wanted to use the 'smart room' capabilities of Caudell 116 and project the applications on the screen from the shared dropbox folder of applications. Mr. Vickers then reported that his work with the USG employee to get the PDF file interactive resulted in an inability for applications to be saved or submitted on PCs. This is a restriction of Adobe reader. They could be printed out and mailed to him (but not emailed) and he would have to scan them onto a flash drive, download them to his computer and then copy them to the dropbox folder. He also reported that he had no equipment to scan documents and would have to ask USG for permission to use their equipment.

THE FACULTY STUDENT ASSOCIATION OF STATE UNIVERSITY COLLEGE AT BUFFALO, INC. RESOLUTION

WHEREAS, the current Bylaws of this organization Article VII Section 4 discuss the disposition of assets upon the dissolution of the Faculty Student Association,

WHEREAS, the Board would like to clarify the process for the disposition of assets to set forth guidelines for how the assets will be distributed upon dissolution,

WHEREAS, the Board has prepared an Amendment to Article VII Section 4 to set forth those guidelines.

NOW THEREFORE BE IT RESOLVED, that the Faculty Student Association Bylaws are hereby amended to read as follows:

Article VII

Dissolution.

Section 4.

a) Upon the dissolution of the Corporation, the Board of Directors, after paying or making provisions for the payment of all its just debts, obligations, and liabilities, shall dispose of all of its remaining assets. These assets shall be transferred to the State University College at Buffalo or to such other campus approved not-for-profit organization or organizations organized and operated exclusively for educational, charitable or scientific purposes as shall at the time qualify, as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). Pursuant to the following provisions, the Board of Directors shall determine which organization or organizations are best qualified and competent to promote the purposes of State University College at Buffalo and the educational activities of its faculty and students. Within forty five days (45) days of the duly authorized dissolution of the corporation, the Board shall be provided with an accounting of the remaining assets on hand after payment of all obligations. Upon the receipt of the accounting, the Board shall compile a proposed list of organizations to receive the remaining assets and the amount or percentage proposed to be allocated to such organizations. The proposed list shall be submitted for consideration at least fifteen (15) days prior to the next board meeting. At that meeting, the Board shall vote on the proposal. A supermajority vote of the entire Board shall be necessary to approve the final distribution of assets. b) c)

The 492nd meeting of the Faculty-Student Association was called to order on Tuesday, September 24, 2013 at 3:03 PM in Caudell 116 by Rafika Merini, President.

Members: J. Jayatilleke (abs)

Others: G. Vickers

A. Hotchkiss D. Blundell M. Sumbundu (abs) A. Louimarre

R. Merini D. Velez J. Britten

I.

Minutes

Dr. Hotchkiss moved, Ms. Britten seconded to approve the minutes ofMarch 11, 2013.

Carried - Unanimous

IL

Election of Officers

The Secretary explained that there were three officers to be elected; President, Vice-President, and Treasurer. He indicated that the only restriction was that all three offices could not be filled by representatives of the same constituency. Dr. Merini called for nominations for President. Dr. Hotchkiss nominated himself. There being no other nominations, Dr. Hotchkiss was elected by acclamation. Dr. Merini passed the gavel to Dr. Hotchkiss. Dr. Hotchkiss called for nominations for Treasurer. Ms. Britten nominated Mr. Blundell. There being no other nominations, Mr. Blundell was elected by acclamation. Dr. Hotchkiss called for nominations for Vice-President. Ms. Louimarre nominated Ms. Britten. Ms. Britten declined the nomination. Ms. Britten nominated Dr. Velez. There being no other nominations, Dr. Velez was elected by acclamation. Dr. Hotchkiss explained how the change in language stating "except in rare circumstances" allows the board to make exceptions when warranted. Dr. Velez informed the board how the college's Grant Allocation Committee used a rubric to evaluate applications and suggested the board might consider adopting its own rubric to assist in weighing priorities and providing transparency of its decision process. The board questioned why the new guidelines need to be voted on since the language had been approved in the previous meeting. Mr. Vickers explained that individual sections had been approved but he was unsure if he had properly incorporated them into a complete document. He had sent out an email the previous semester for members to review and thought they may want to vote on the complete document. Mr. Blundell moved, Dr. Velez seconded to approve the guidelines as revised. III. Review of 2013 Founders Fund Guidelines

Carried - Unanimous

IV.

Timeline for Founders Fund Grants

The board considered when the deadline for accepting grants should be. One factor was the time it would take to reproduce and distribute the package of applications (before or after the winter break in December-January). The board expressed a desire to facilitate filling out applications online and submitting them via email attachments to Mr. Vickers. He would then establish an online drop box, deposit the applications, and inform the board of the link to the drop box, whereupon the members could read the applications on their own schedule. Mr. Vickers said he would work with the USG employee who posts the application form on the USG website to try to accomplish this objective. The board made no decision about whether to accept applications via hard copy, pending the feasibility and ease of online submission. Mr. Blundell moved, Ms. Britten seconded to set the application deadline as December 4th.

Carried- Unanimous

V.

By-Laws revision for Distribution of Assets upon Dissolution

Mr. Vickers distributed a resolution that was drafted by Sandy Nasca, an attorney in the Knoer Group, concerning a modification of the By-Laws. It would provide a clear template of how future boards of directors should proceed with distributing assets should the corporation enter dissolution. He stressed the following salient points: a) The corporation has neither the need nor the intent to enter dissolution any time in the foreseeable future, b) Not-for-profit law requires the corporation to address this issue in its By-Laws. However, since there are now only liquid assets (cash and cash equivalents), it behooves FSA to more seriously consider other organizations (per Article VII, Section 4) that may promote the educational activities of the faculty and students of Buffalo State, c) This will be a two-part process. First, the By-Laws would be changed to include a definitive mechanism for distributing the assets. Second, at any time in the future, the Board of Directors may consider organizations (including the College) to distribute the assets, and the percentage to allocate to each. d) This By-Laws revision includes a two meeting process and a requirement of a supermajority vote to protect against impulsive and/or capricious action by future Boards. Mr. Vickers requested that the Board review the document and schedule a meeting in the near future for a By-Laws revision vote. He cautioned that this issue is a Board prerogative only, and the document should not be carelessly discussed with the college community, lest the board's intentions are misinterpreted, and the members subjected to speculation and influence.

The board agreed to schedule a meeting for October 15th. It was also requested that at that time Mr. Vickers report on the availability of online submission of Founders Fund grant requests.

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