About Us - Based on the Sussex/Surrey border near Gatwick Airport and established for over 30 years we are the South’s premier Waste Management and recycling Specialist. Our services cover all aspects of waste management including advice on how to reduce waste, re- use waste, recycle and recover waste products. We focus on reducing our customers reliance on Landfill, this approach has led us to achieve average recycling/recovery rates of over 90%. This is possible due to the processes in place at our Waste Recycling Centre in West Sussex . The services we offer are available to all; corporate clients, business users, householders and local builders. With services ranging from site clearances and mini skip hire through to large roll on roll off containers no job is too big or too small. Our dedicated team of professionals are qualified to provide advice on all aspects of waste management. Our staff are friendly and approachable, so if you have a question about waste please give us a call and we will be happy to help. Hazardous Waste: Our specialist Hazardous Waste Team are qualified to advise on all aspects of hazardous waste disposal . We can list, pack, prepare for transportation, transport, process, treat and dispose of all types of hazardous waste in accordance with current legislative requirements. Trade Waste: Cox Skips provides a commercial waste collection service for businesses in the South East. This can be from as little as one bag a week to the supply of large Euro bin containers for a more regular collection. We supply the bins, the collection and the paperwork. THE RECYCLING PARTNERSHIP Ltd provides a commercial recycling collection service for businesses in the South East. Services include collection of Glass, drinks cans, office paper, cardboard, plastic bottles and food tins. Prices start from just £3.00 per week. For further information please contact our Enquiries Team on 01342 715456 or visit http://recyclingpartnership.co.uk Recycling We are committed to sustainable development and aim to recycle at least 90% of the waste we handle. We process as much waste as possible using our own fully licensed Waste Recycling Centre. This facility allows us to separate recyclables and process in the most efficient way. With our Site Clearance Service Cox will provide the wheels, the manpower and the required documentation to safely collect and dispose of all waste items large and small. We will collect mixed general waste as well as Hazardous wastes such as TV’s, monitors, fridges, and Cement Bonded Asbestos. House clearance? Warehouse clearance? Site clearance? We take care of everything including separating recyclable waste, arranging extra staff for larger sites, providing the appropriate collection vehicles and locking up at the end of the job. Site Clearance: Our professional approach allows us to provide the highest standard of service with a rapid response to all enquiries. Since the introduction of new legislation in 2008 plasterboard and gypsum based products can no longer be sent to landfill and must be recycled. Cox Skips have the solution to your plasterboard and other gypsum based products recycling needs. We provide a separate collection of all plasterboard products. All plasterboard waste is broken down and recycled back into plasterboard products providing a “closed loop” solution for all of our customers. For further information contact us on 01342 715978. We can assist with planning the process for on site segregation to ensure that 100% of the plasterboard waste produced is recycled. Our specialist team can be contacted for further advice. Waste transfer and Recycling facility Summer opening times: Monday to Friday: 07:15 – 16:30 (last tip 16:30) | Saturday: 07.15 – 11:00 (last tip 11:00) | Sunday: Closed
● Waste Transfer Station & Recycling Facility ● Roro & Skip Hire ● Commercial Waste Collections
● SERVICE ● SIMPLICITY ● SUSTAINABILITY
Cox Management Services Limited
Burleigh Oaks Farm, East Street, Turners Hill, West Sussex, RH10 4PZ
Telephone: 01342 715978/01342 715456
Cox Group Supplier Evaluation (Audit) Pack
Supplier Evaluation (Audit) Pack Contents
ISO Certificate
Quality Policy
Health & Safety Policy
Environmental Policy
Insurance
The Recycling Partnership Limited Waste Carriers Certificate
Cox Skips Limited Waste Carriers Certificate
Modern Slavery Policy
Corporate and Social Responsibility Policy
List of Health and Safety Training
Cox Risk Assessment
Cox Method Statement
TRP Risk Assessment
TRP Method Statement
CHAS Certificate
on the interactive links to navigate this information pack.
Click on the
at the bottom of each page to go back to the Contents page.
Certificate of Registration
Cox Management Services Limited Inc. Cox Skips Limited and The Recycling Partnership Limited Cox House, Burleigh Oaks Farm, Turners Hill, West Sussex, RH10 4PZ
have been assessed and approved to:
Integrated Management System
Incorporating
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
The approved management system applies to the following scope:
Specialists in waste management services, including skip hire, waste collection, recycling, and hazardous waste disposal serving clients across various sectors and operations.
9 th December 2024
Original Approval:
9 th December 2024
Current Certificate:
9 th December 2025
Certificate Expiry:
Certificate Number:
CAP1412IMS
Signed: Certification Officer
This certificate remains valid while the holder maintains their administration systems in accordance with the standards and guidelines stated above, which will be audited annually by QAS International. The holder is entitled to display the above registration mark for the duration of this certificate, which should be returned to QAS International upon reasonable request
Tel: 020 31989788 - info@qas-international.com - https://www.qas-international.com Issuing Office: QAS International, 20 Grosvenor Place, London, England, SW1X 7HN
Quality Policy
Doc Ref: IM 01
The quality of the service and work provided by Cox Management Services Limited, Cox Skips Limited and The Recycling Partnership Limited (The Cox Group) to its customers is the concern of each member of the organisation. The target is to provide a level of service and work that meets and exceeds our customers’ needs and expectations. The Cox Group operates an integrated ISO Management system, to include ISO 9001, ISO 14001, and ISO 45001 for waste management services for commercial, municipal and construction industry customers. We promote Quality in our business by: • Operating within an integrated management system that meets the requirements of ISO 9001:2015 and seek to prevent process loss such as adverse impacts on products and services and to identify risk and opportunities. • Ensuring customer needs and expectations are determined and fulfilled with the aim of achieving high customer satisfaction. • Monitoring, auditing, and evaluating the performance of the integrated management system and processed to satisfaction of interested parties. • Providing ongoing training and development of our people to underpin an initiative- taking approach to continuous improvement. • Adopting a forward-looking view on future business decisions that may affect quality and/or customer service. • Commitment to communicate the policy to all staff, customers, and other interested parties. • Complying with all applicable statutory laws and regulations. • Reviewing the context of the organisation and developing objectives and targets. • Ensuring adequate resources are available to achieve targets and that employees are suitably skilled to develop and provide a high-quality service and work in accordance with best practice.
The Cox Group is responsible for establishing this Policy and for monitoring and reviewing the quality performance. The responsibility for the management and delivery of quality lies with all Directors and Managers.
Managing Director
Page 1
Document Issue 06 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Health and Safety Policy
Doc Ref: IM 02
Cox Management Services Limited is the holding company for subsidiary trading companies inclusive of Cox Skips Limited and The Recycling Partnership Limited generally referred to within this policy as the Cox Group. The Cox Group, inclusive of its subsidiary companies, recognise and are committed to the detail within the disclosure of the policy. The Cox Group (the ‘Company’) recognises the importance of health and safety and is committed to the Health and Safety of all its employees and other persons who may be affected by the Company’s activities. The Company operates a Health and Safety Management System and has ISO 45001: 2018 Health and Safety Management Accreditation , along with ISO 14001 and ISO 9001 accreditations, for waste management services for commercial, municipal and construction industry customers. The Managing Director is responsible to the board for the effective implementation and continuance of the Health and Safety Management System by the Management Team. The Senior Health, Safety and Transport Manager is responsible for, but not limited to: • Reporting and record keeping of records under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). • Investigating near misses / incidents / accidents. • Carrying out new employee inductions. • Ensuring production and review of all risk assessments is completed and actions arising out of those assessments are implemented where necessary. Providing strong Health and Safety leadership throughout the Company. • Striving for continual improvement in the management of Health and Safety. • Developing and maintaining the Health and Safety Management system. • Operating the business responsibly and complying with all applicable statutory laws, regulations, legislation and approved codes of practice relating to health and safety management. • Ensuring all reasonable and practical steps are taken to safeguard the health, safety and welfare of all employees and other persons who may visit the site. • Provisioning safe plant, machinery, equipment and systems of work. • Providing clear and adequate information, instructions and training to all employees and other persons who may work on site , to ensure competence to carry out their work in a responsible and safe manner. • Carrying out visitor and subcontractors health and safety inductions, and provision of appropriate training and personal protective equipment where necessary. • Maintaining good relations with all regulatory bodies. The Management Team is committed to: • The Management Team has a continuing commitment to: • Controlling noise emissions from operations. • Communicating throughout the Company the importance of meeting Health and Safety requirements.
Page 1
Document Issue 12 12/06/2025
Approved by: AK/AB
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Health and Safety Policy
Doc Ref: IM 02
• Reviewing and communicating the Health and Safety Policy and its objectives to employees and interested parties, through Management meetings, employee meetings, employee noticeboards, training and Company websites. • Ensuring health and safety performance is constantly monitored, with effective implementation of improvements where required. • Reviewing the effectiveness of any improvements taken. • Ensuring availability of resources. The Company have taken the following actions to ensure compliance with Health and Safety: • All relevant and necessary signage for the protection and safety of employees and any other persons entering the site are displayed clearly and constantly reviewed. • Escape routes are well signed and kept clear at all times and monitored on a daily basis via the Site Daily Log. • Evacuation plans and procedures are tested at least annually and updated as necessary. • Facilities, such as toilets, washing facilities and drinking water are always provided. The Company ensures that these facilities are safe to use through a system of routine inspection and cleaning and will take appropriate action where necessary. • Implementation of systematic inspections and testing of equipment and machinery is completed ensuring any necessary action if carried out promptly and efficiently. Employees, visitors and other persons entering the site have a duty to cooperate in the implementation through: • Working and conducting themselves in a manner that promotes their own safety and the safety of others. • Following and obeying procedures and practices of the Company, which have been designed and implemented to ensure safe and healthy working conditions. • Reporting of any health and safety concerns, observations, accidents and near misses. This Health and Safety Policy statement is made available to all employees. Minutes of meetings , or extracts thereof, are provided to individual employees in accordance with their role and responsibilities as a means of communicating the effectiveness of the Health and Safety Management System.
Managing Director
Page 2
Document Issue 12 12/06/2025
Approved by: AK/AB
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Environmental Policy
Doc Ref: IM 03
Cox Management Services Limited is the holding company for subsidiary trading companies inclusive of Cox Skips Limited and The Recycling Partnership Limited generally referred to within this policy as the Cox Group. The Cox Group, inclusive of its subsidiary companies, recognise and are committed to the detail within the disclosure of the policy. The Cox Group recognises the importance of environmental protection and is committed to reducing the impact of its activities on the environment and assisting our customers by encouraging them to use sustainable resources. The Company operates a Environmental Management System and has ISO 14001: 2015 Environmental Management Accreditation, along with ISO 45001 and ISO 9001 accreditations, for waste management services for commercial, municipal and construction industry customers.
The Directors are responsible to the board for the effective implementation and continuance of the Environmental Management System by the Management Team.
The Management Team is committed to: • Developing and maintaining the Environmental Management system. • Operating the business responsibly and complying with all applicable statutory laws, regulations, legislation and approved codes of practice relating to environmental waste management. • Adopting a forward-looking view on future business decisions that may affect environmental protection. • Maintaining good relations with all regulatory bodies. The Management Team has a continuing commitment to: • Reducing consumption of natural resources. • Controlling noise emissions from operations. • Reducing and/or limit the production of pollutants to water, land and air from operations. • Communicating throughout the Company the importance of meeting environmental requirements. • Reviewing and communicating the Environmental Policy and its objectives to employees and interested parties, through Management meetings, employee meetings, employee noticeboards, training and Company websites. • Assessing its environmental performance against the nature and scales of aspects, impacts and targets set within the scope of the Environmental Management system. • Ensuring quality performance is constantly monitored, with effective implementation of improvements where required. • Ensuring daily / weekly and monthly site inspections are carried out to ensure the reduction / prevention of significant impacts on the environment and to record any environmental incidents, emergencies and complaints. • Reviewing the effectiveness of any improvements taken. • Ensuring availability of resources. • Ensuring that any suppliers the Company engage with apply environmental protection measures that are appropriate to the activity for which they are being engaged, and to check and review where necessary.
Page 1
Document Issue 12 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Environmental Policy
Doc Ref: IM 03
The Company provides environmental training to all employees.
This Environmental Policy statement is made available to all employees. Minutes of meetings , or extracts thereof, are provided to individual employees in accordance with their role and responsibilities as a means of communicating the effectiveness of the Environmental Management System.
Managing Director
Page 2
Document Issue 12 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Redcliff Court Redcliff Road Hessle Hull HU13 0EY
Tel 01482 579800
To Whom It May Concern
Date: 10th January 2025 Our Ref: 90693607
Dear Sir/Madam
Re: Cox Management Services Ltd & Cox Skips Limited & The Recycling Partnership Limited
Aon UK Limited hereby confirms that our clients hold the following policy / policies:
Employers Liability Insurer: Policy number: Period of cover: Limit of indemnity: Public Liability Insurer: Policy number: Period of cover: Limit of indemnity: Products Liability Insurer: Policy number: Period of cover: Limit of indemnity:
Aspen Insurance UK Ltd B190324MS174C0069 11/08/2024 to 31/12/2025
£20,000,000 any one occurrence
Aspen Insurance UK Ltd B190324MS174C0069 11/08/2024 to 31/12/2025
£10,000,000 any one occurrence
Aspen Insurance UK Ltd B190324MS174C0069 11/08/2024 to 31/12/2025
£10,000,000 any one occurrence and in the aggregate
Professional Indemnity Insurer:
HCC International Insurance Company Plc T/as Tokio Marine HCC
Policy number: Period of cover: Limit of indemnity:
PI24A625480
01/01/2025 to 31/12/2025
£2,000,000 any one occurrence and in the aggregate
All policies are subject to the terms, conditions and exceptions of the policies themselves. The information provided is based on the insurance arrangements at the time of writing. Alterations may be made during the period of cover. We have no obligation to advise you of any changes which may be made to the policies or advise you of their cancellation or termination.
Please do not hesitate to contact us if you have any queries.
Yours sincerely,
Michelle Parkinson I Client Service Manager T: 01652 681330 E: michelle.parkinson@aon.co.uk
Aon UK Limited Registered office | The Aon Centre | The Leadenhall Building | 122 Leadenhall Street | London | EC3V 4AN
Registered in England & Wales No. 210725 | VAT Registration No. 480 8401 48 Aon UK Limited is authorised and regulated by the Financial Conduct Authority
Certificate of Registration under the Waste (England and Wales) Regulations 2011 Regulation authority Name
National Customer Contact Centre 99 Parkway Avenue Sheffield S9 4WF
Address
Telephone number
03708 506506
The Environment Agency certify that the following information is entered in the register which they maintain under regulation 28 of the Waste (England and Wales) Regulations 2011.
Carriers details Name of registered carrier
THE RECYCLING PARTNERSHIP LIMITED
Registered as
An upper tier waste carrier, broker and dealer
Registration number
CBDU219429
Burleigh Oaks Farm East Street Turners Hill RH10 4PZ
Address of place of business
Telephone number 01342711950 Date of registration 15 January 2024 Expiry date of registration (unless revoked) 24 February 2027 This certificate was created on 15 January 2024. These details are correct at the time of certificate generation. This copy has been issued under Regulation 6 of Waste (England and Wales) Amendment Act 2014 by the Environment Agency. This is copy number 1 of the certificate. Making changes to your registration Your registration will last 3 years and will need to be renewed after this period. If any of your details change, you must notify us within 28 days of the change.
Certificate of Registration under the Waste (England and Wales) Regulations 2011 Regulation authority Name
National Customer Contact Centre 99 Parkway Avenue Sheffield S9 4WF
Address
Telephone number
03708 506506
The Environment Agency certify that the following information is entered in the register which they maintain under regulation 28 of the Waste (England and Wales) Regulations 2011.
Carriers details Name of registered carrier
COX SKIPS LIMITED
Registered as
An upper tier waste carrier, broker and dealer
Registration number
CBDU131693
COX SKIPS LTD BURLEIGH OAKS FARM
Address of place of business
EAST STREET TURNERS HILL
CRAWLEY RH10 4PZ
Telephone number 01342 711950 Date of registration 17 August 2022 Expiry date of registration (unless revoked) 7 October 2025 Making changes to your registration Your registration will last 3 years and will need to be renewed after this period. If any of your details change, you must notify us within 28 days of the change.
Modern Slavery Policy
Doc Ref: IM 10
Cox Management Services Limited is the holding company for subsidiary trading companies inclusive of Cox Skips Limited and The Recycling Partnership Limited generally referred to within this policy as the Cox Group. The Cox Group, inclusive of its subsidiary companies, recognise and are committed to the detail within the disclosure of the policy. Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another to e xploit them for personal or commercial gain. The Cox Group has a zero-tolerance approach to modern slavery, and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our business or in any of our supply chains. The Cox Group are committed to ensuring there is transparency in the business and in the approach to tackling modern slavery throughout the supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015. The Cox Group expect the same high standard from their contractors, suppliers and other business partners. This policy applies to all persons working for the Cox Group or on their behalf in any capacity, including but not limited to; employees at all levels, directors, officers, agency workers, agents, contractors, external consultants, third-party representatives and business partners. This policy does not form part of any employee’s contract of employment and The Cox Group may amend it at any time.
Responsibility
The Cox Group has overall responsibility for ensuring this policy complies with legal and ethical obligations, and that all those under the control of The Cox Group comply with it.
The Cox Group has primary and day to day responsibility for implementing this policy, monitoring its use and effectiveness through internal audits, dealing with any queries about it, and auditing internal control systems and procedures at least annually in accordance with the ISO Management systems to ensure they are effective in countering modern slavery. Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given adequate and regular training on it and the issue of modern slavery in supply chains.
Page 1
Document Issue 11 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Modern Slavery Policy
Doc Ref: IM 10
Compliance
The Cox Group ensures that all employees read, understand and comply with this policy.
The prevention, detection and reporting of modern slavery in any part of the Cox Group or supply chains is the responsibility of all those working for the Cox Group or under their control. Any employees, business partner, contractor or supplier must avoid any activity that might lead to or suggest a breach of this policy. They must notify a Line Manager or Company Director as soon as possible if they believe or suspect that a conflict with this policy has occurred or may occur in the future. All associated persons are encouraged to raise concerns about any issue or suspicion of modern slavery in any parts of the Cox Group business or supply chains of any supplier tier at the earliest possible stage. A suspected breach of this policy must be notified to the Line Manager or Company Director and reported in accordance with our Whistleblowing Policy (QSOP 119) as soon as possible. The Cox Group aim to encourage openness and will support anyone who raises genuine concerns in good faith under this policy, even if they turn out to be mistaken. The Cox Group are committed to ensuring that no one suffers any detrimental treatment as a result of reporting in good faith their suspicion that modern slavery of whatever form is or may be taking place in any part of the business or in any of their supply chains.
Detrimental treatment includes dismissal, disciplinary actions, threats or other unfavourable treatment connected with raising a concern.
Any employee who believes that they may have suffered such treatment should inform their Line Manager immediately or alternatively follow the Grievance Procedure in accordance with Employee Handbook.
Communication
Training on this policy and on the risk the business faces from modern slavery in its supply chain, forms part of the annual training for all individuals who work for The Cox Group and updates are provided using established methods of communication, including but not limited to, HR Program, staff noticeboard and E Learning.
Page 2
Document Issue 11 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Modern Slavery Policy
Doc Ref: IM 10
Breaches
If any employee breaches this policy, they will face disciplinary action and could face dismissal for gross misconduct. The disciplinary procedure will be carried out as per The Employee Handbook. The Cox Group has the right to terminate a contractual relationship with an employee if they breach this policy.
The Cox Group hold the right to terminate a business relationship with other individuals and organisations that work on their behalf this policy is breached.
Page 3
Document Issue 11 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Corporate and Social Responsibility Policy
Doc Ref: IM 12
Cox Management Services Limited is the holding company for subsidiary trading companies inclusive of Cox Skips Limited and The Recycling Partnership Limited generally referred to within this policy as the Cox Group. The Cox Group, inclusive of its subsidiary companies, recognise and are committed to the detail within the disclosure of the policy. The Directors and Senior Management Team are responsible for advising the Company on corporate responsibility matters. The Cox Group are aware of our social and corporate responsibility on the environment in which we operate. The Company acknowledges the effect that the business operations may have upon the communities and the environment in which we operate. A key part of the Company’s business ethic is a culture of conducting Company business with integrity coupled with a passion for the business reflected by our employees and within the wider community. Key elements of our business culture revolve around trust, honesty and integrity and are encompassed in the business operations that are paramount to the Company. The Cox Group defines corporate responsibility as action taken by the Director’s and Senior Management Team which positively impacts on our customers, our shareholders, our employees, our suppliers and the communities around our business, and which includes and goes beyond, our legal or regulatory obligations. Examples of our corporate responsibility include: • Investing in our communities • Engaging with customers and suppliers • Managing our environmental impacts and maintaining an effective Environmental Management System • Maintaining an effective Health and Safety Management system • Investing in the training of our employees Community The Company strives to be a good corporate citizen, recognising the corporate responsibility of working in partnership with the communities in which we operate. The Company encourages our employees to be actively involved in their local communities.
Such activity has included: •
The sponsorship of local youth football teams • Donations to local charities • Donation of services as local raffle prizes • Encouragement of employees to take part in supporting the communities
Customers The Cox Group values all customers and the trust that they place in the Company and will safeguard the information provided by customers in accordance with relevant laws and
Page 1
Document Issue 12 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Corporate and Social Responsibility Policy
Doc Ref: IM 12
contractual agreements. The Company believes that integrity and professionalism in dealing with customers and suppliers is a prerequisite for a successful and sustainable business relationship.
Environment The Cox Group is committed to achieving and maintaining high standards of environmental performance, including the maintenance of safe and healthy working environments for everyone through the integration of the Company’s ISO System. The Company recognise that our busi ness activities have direct, and indirect impacts on the society in which we operate and endeavour to manage these impacts in a responsible manner. Cox Management Services Ltd considers sound and demonstrable performance, in relation to corporate social responsibility policies and practices are a fundamental part of business success. Health and Safety The Company is committed to achieving and maintaining a high standard of health and safety performance through the Company’s OHSAS 45001 Health and Safety Management System. Health and safety training is implemented on site through our dedicated training facilities. Training is specifically designed to meet the needs and requirements of our operations. Overall responsibility for Health and Safety lies with the Directors, who along with the Health and Safety Manager and Health and Safety representative, report progress on health and safety issues, audit site operations and workplace environments and provide essentials training for employees, suppliers and external parties. Employees are actively encouraged to suggest improvements that can be made in working arrangements and practices. Employees are kept informed of current Health and Safety issues through notice boards, bespoke training sessions and regular staff meetings. Employees Cox Management Services Ltd recognise that employees are the most important asset and critical to the overall delivery of the company business strategy. The Company is committed to a working environment where there is mutual trust and respect and where everyone is accountable for their own actions and share responsibility for the performance and reputation of the Company. The Company’s aim is to ensure there are equal opportunities for all employees with no discrimination on account of race, gender, sexual orientation, age, disability and political or religious beliefs. In return, employees are expected to act with integrity and maintain high ethical standards. The Company is committed to continuing professional developments, managing individual and team performance and developing and valuing core skills. The Company offers worthwhile and valuable employment in a safe and well cared for environment and encourages employees to engage in a healthy work/life balance.
Page 2
Document Issue 12 12/06/2025
Approved by: AK
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Health and Safety Training
Doc Ref: IM 30
Please find below a list of Health and Safety provided to employees:
•
Fire Marshal and Extinguisher
• Spill response / Safe use of vehicle spill kits • Vehicle fires – a guide to drivers and loaders • Vehicle separation • Driver vehicle checks and Walkaround checks • Onboarding – Health and Safety • Reversing Assistant • Seatbelts • Task Specific RAMS • Wheel, tyre & Defects • RCV Truck Training • Driver CPC (Various subjects) • Driver Assessment • Core Company Induction • Core Driver Induction • Vehicle Specific Induction • Olympus Body and Bin Lift • And other training supplied as required
Page 1
Document Issue 01 24/07/2025
Approved by: KW
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
Site Name
Cox Skips Limited – Internal/External Skip & Rollon-Rolloff (Roro) Vehicle Operations
Assessment completed by
Andrew Burgess September 2025
Next Review date
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
1
Vehicle movements
Hit by vehicle
•
● Driver training (Traffic awareness e.g. blind spots, turning circle) ● Park on the nearside where possible ● Cross with a clear view of the road ● Site rules to be followed. ● Driver to adhere to Road Traffic Act i.e. speed limits. ● Vehicles to carry incident report/bump card. ● Staff to report all incidents/safety concerns/near misses. ● Staff to wear PPE including Hi Vis Tops when making collections/Deliveries and out of the vehicle on/or near the Highway. ● Where two-man crews are provided second driver to act as reversing assistant if required. ● Do not get distracted e.g. mobile devices. ● Reversing assistant to stay in sight of the Driver ● All staff to receive reversing assistant training prior to commencing work. ● All reversing manoeuvres to be carried out at low speed. ● Keep reversing activities to a minimum
All vehicles to carry form HSF04_Bump card.
Annual Driver Training in the form of Driver CPC.
Regular Tool Book Talks issued.
Tachograph monitoring via driver's tacho card and vehicle units using specialist software.
Vehicles service in accordance with company operator licence (6 or 8 weekly service intervals).
All drivers to hold relevant Licence for vehicle type.
Driving licences checked every 3 months
Page 1
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific Driver assessor – See driver assessor form.
Hit a pedestrian /cyclist/other road user/property
Driver to hold licence for the vehicle.
1a
•
•
• Initial driver assessment and vehicle familiarisation with driver assessor • Driver has valid medical assessment. • Drivers to wear seat belts at all times, unless travelling less than 50m between collections or reversing. • Annual driver assessment or following an incident. • Use of all available safety aids e.g. mirrors, reversing cameras, reversing assistant, alarms and beacons • Daily vehicle checks • Keep dashboard clear. • Do not use mobile devices while driving. • Lifting equipment is in the in-travel position when driving. • Use hazard/flashing beacons when reversing and operating on customers sites. • Vehicles fitted with reverse warning devices
●
Hit overhead obstruction
●
Travelling height marker in the cab
Daily vehicle checks include vehicle height indicator
1b
● Driver to adhere to the highway code at all times. ● Check height clearance before lifting/loading containers. ● Driver to complete Dynamic Risk Assessment Prior to off-loading any container. If in doubt STOP! ● Lifting equipment in stowed position when the vehicle is moving at all times. ● Driver to carry out visual checks looking for overhead cables, trees etc.
Page 2
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
● If the vehicle comes into contact with overhead power cables driver and or passengers to remain in vehicle – call 999. Never touch the vehicle if you are in contact with the ground.
●
Hit by falling items in cab
●
Store belongings in cupboards.
All vehicle defects to be recorded using the Driver App
1c
● Daily vehicle checks/Defect system operated. ● Fire extinguisher/First aid kits to be secured in cab.
VOR system in place via Truck file system to prevent driver using defective vehicle
2
Checking Vehicle
●
Follow site rules and speed restrictions.
Driver vehicle checks completed on Truckfile App with link to vehicle workshops.
●
Being hit in the yard when carrying out the daily checks Being hit on the road when broken down on route Contact with chemicals e.g. de-icer, ad blue, oils
● Vehicle prestart checks – defect system in place. ● Carry out checks in well-lit area. ● Wearing PPE including high visibility clothing & gloves ● Wait in a safe place while waiting for recovery in the event of a roadside breakdown. ● Return to depot and change contaminated clothing. ● Remove gloves before eating/drinking. ● Use head torch/torch to assist during poor light conditions. ● Never use a vehicle with a safety related defect ● Report all vehicle defects. ● Do not touch hot engine parts i.e. exhaust systems ● Only approved trained staff to carry out repairs.
●
●
Page 3
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
3
Enter/Exit Vehicle
Approved safety boots/trainers to be worn.
•
Slips/trips & falls
• •
• Ensure soles of boots are clean and free from debris i.e. mud. • Check mirrors before exiting cab. • 3 points of contact for exit/access vehicle • Ensure steps are in good condition and free of oils/debris. • Vehicle has stopped before exiting/entering. • Parking brake applied when vehicle is stationary. • Vehicle daily check – Defect system in place • Only use designed access points to climb on to vehicle bed, maintaining three points of contact. • No drivers permitted on top of bins. • Wear orange high visibility clothing to reduce attracting wasps. • Use of hygiene systems and first aid kit • Insect repellent available at depot • In case of allergic reaction, seek medical attention immediately or call 999 for severe reactions. • Working lights fitted to vehicles and in working order. • Head torches/torches supplied for low level lighting. • Public welfare facilities to be used on the collection routes. • Vehicles to carry hand/body wipes. • Monitor weather conditions
Injuring Public when opening doors. Getting in & out when vehicle is moving.
•
Vehicle roll aways.
•
4
W orking Environment
Animal/Bites Poor Lighting
• • • •
Lack of Welfare Facilities
Weather conditions
Page 4
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
5
Adverse Weather
• Before work commences staff to carry out a dynamic risk assessment of site. • Winter weather clothing - Jackets/Jumpers • Grit available (internal sites) • Sun Protection cream available at depot • Water made available during hot weather. • Hot drinks have a lid and store in cup holder. • Stop and assess roads before entering and inform the depot/line manager if unsafe. • Drive according to the road conditions. • Daily vehicle checks • Stand to the side when lifting equipment is operating ● Training on the use of spill kits (On internal sites) ● Use of fill level shut off on hose. ● Do not smoke or use a mobile phone while refuelling. ● Report any incidents/near misses. ● Connect with correct attachment (vehicle familiarisation or specific training)
Slips, trips or falls on ice/snow covered ground.
•
Cold exposure
• •
Dehydration/sunburn from extreme heat Loss of control due to poor road conditions Hit by objects (doors, container lids) blown by wind
•
•
6
Vehicle refuelling
Any spill on customers site must be reported immediately to the customer and your line manager/supervisor.
Environmental impact from spillage
Spare spill kits available at the depot.
Injury from contact with skin Fire/explosion
7
Vehicle Fires
● Customers advised on what can go in each waste stream. ● Drivers/Loaders to check containers before lifting for conformance. ● Report all instances of non-conforming waste. ● Fire extinguisher on vehicle.
Toolbox Talk to all staff on dealing with vehicle fires.
Environmental impact Injury to staff or public
Near miss & safety concern reporting
Damage to vehicle or property
Page 5
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
●
Contact Emergency services.
● Only eject load when instructed by fire service. ● In the event of a fire in load during transit, find a safe place to stop and consider removing the container from vehicle if safe to do so.
8
Contact with waste
●
Driver Training/awareness
All staff issued HSE working with waste card and toolbox talk completed on Weil’s disease.
Injury from sharps (glass/scrap metal/needles)
● Wear the appropriate PPE including task specific gloves. ● Use of hygiene systems i.e. hand wipes in vehicles ● Contact the depot/line manager if further first aid treatment is needed. Report at the site if appropriate ● Return to depot and change contaminated clothing. ● Remove gloves before eating/drinking. ● Carry working with waste card – Weil’s disease. ● Report all incident/Near misses/Accidents.
Illness or disease from contact with waste (biological hazards)
Infection from Vermin, urine, faeces, waste
9
Manual Handling - Moving/Collecting Bins. Opening closing container doors. Lifting chains . Lifting, pushing, or pulling heavy loads i.e. chains and doors on Roro containers
●
All staff to have manual handling training.
Vehicles serviced in accordance with company operator licence (6 or 8 weekly service intervals).
● Before clearance commences staff to carry out a dynamic risk assessment. ● Use proper manual handling techniques. ● Test any load/item before moving. ● Report overweight bins to service department. ● Report contaminated bins to service department and seek advice. ● Only remove contaminants if safe to do so and wear gloves provided.
LOLER Inspections completed on lifting equipment by third party 6/12 monthly.
Uneven surfaces, wet or slippery ground, obstacles in the path
Page 6
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
Infection from exposure to hazardous waste, chemicals or vermin Moving parts on the bin
● Use proper lifting techniques (bend knees, keep back straight). ● Be cautious and move slowly, especially in areas with uneven, slippery surfaces. ● Wear appropriate non-slip footwear. ● Be vigilant and aware of surroundings. ● Always use high-visibility clothing when operating out of the vehicle. ● Inspect the bin for protruding objects before moving or sheeting. ● Check the bin for damage before moving. ● Report defective bins. ● If container is blocked, seek assistance from site staff/customer before moving any items. ● Avoid direct contact with the waste. ● Clean hands before eating, drinking smoking. ● Report all safety concerns/Near Misses & Incidents/Accidents ● Secure lids & doors before moving containers – Lifting or tipping. ● Driver training (Skip, RORO) ● Carry spare door pins and sheet loads at all times. ● Ensure pins are in good condition, bent pins are not used and replaced. Do not move without secondary locking pin in place on large containers. ● Do not place hands in door opening without the door secured in the locked position or door prop.
Crush injuries
10
Lids/Doors or containers
Hit by lid/container during lifting/blown by wind.
Hit by container door or lever (Compactors and open containers)
Page 7
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
● Extra care should be taken with compactor doors and Roro container doors as they are extremely heavy. ● If items become stuck in the lid seek assistance and use hand tools to free
11
Unauthorised persons in waste containers
Severe injury or fatality due to crushing or suffocation.
● ●
Induction training for all staff
Bins visually checked prior to lifting.
● Roro containers to be inspected from the ground only and use container ladders where fitted. Do not climb on loads. ● Customer awareness of responsibility to secure containers. ● All instances to be report to management of persons in bins and customer informed. ● Near Miss reporting in place ● Avoid confrontation if person will not leave. Do not force them. ● Call police if persons become aggressive
Aggression towards staff
Delivering/Exchanging/Collection of Containers
Page 8
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
12
Delivering/Exchanging & Collecting Skips & Roro containers
Manual handling – strains, sprains, musculoskeletal injuries
All vehicles fitted with 360 CCTV and driver screen to aid manoeuvring.
• Full PPE to be worn – Company Work Wear, His Vis Vest, Gloves, Safety Boots as a minimum. • Site induction and site rules to be followed. • On arrival at the site a full and thorough assessment of the area must be made – Dynamic Risk Assessment • Identify goal post, overhead obstructions, barriers and warning signs. • Ensure ground conditions are suitable, firm and stable. Pay attention to utility hole covers, drains. • Use vehicle warning devices such as hazard lights and beacons to warn others. • Assistance from other personnel is not permitted unless trained and authorised. • Personnel must not be within the vehicle crush zone. If persons enter, STOP! • Ensure all other persons are clear from the rear of the vehicle before any operation is commenced (At least 5m from the rear of the vehicle and 5 meters to each side in case of rollover. • Ensure that there is enough space for the container before off loading/Loading. • Carry out a walk around prior to commencing lift to ensure chains/hooks are engaged and no obstacles can come in to contact with the lift operation. • Safe working loads to be adhered to at all times. • Roro vehicles – Ensure ground is stable - Use vehicle leg jacks to stabilise the vehicle before lifting.
Crush injuries
Skip vehicle application
Vehicle movements/collisions with vehicles property
Vehicle Rollovers
Over loaded vehicles/containers
Incorrect loading
Page 9
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
Roro vehicle application
• Roro vehicles – engage axle locks before lifting – do not drive the vehicle with axle locks in place (Warning device fitted to vehicles). • Skip vehicles - Ensure that the ground is suitable - Use landing legs and consider placing boards down before lowering the legs to spread the load to prevent damage or sinking. Before commencing a lift, the driver is to check that the hook is fully engaged on the container bale bar and no other part of the container. A small test lift should be completed and then inspected with the container just off the ground. • Roro - When lifting a Roro container ensure that the container rails are lined up with the vehicle rollers before fully lowering on to the vehicle bed to prevent damage and container overturns and/or detachment. False engagement of the Goose Neck Hook – Roro Only •
Hook fully engaged and vehicle rollers aligned with container.
Waste Compactors
• Check cables before switching on power to the machine. • Switch off power before disconnecting cables and lifting. • Keep power cables tidy and stow away when not in use. • Never enter the compactor hopper area • Dislodge the waste by running the ram in the packer (follow manufacturer’s instructions)
Page 10
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
Skip & Rollon-Rolloff (Roro) Vehicle Operations: Risk Assessment Doc Ref: IM 101
No
Hazard / Risk
Control Measures
Additional control measures/Site specific
• Inform depot/line manager if blockage cannot be cleared. • Ensure compactor ram is in pin off position. • Pins are fully inserted and securely locked by chains. • Do not lift overfull containers/bins.
13
Containers on the Highway
Traffic Collision between vehicle(s) and or container.
A highway is an area where the public have right of passage and re-passage. A highway includes. • Carriageway • Footway • Verge • Alleyway Note: Each local authority may have different conditions for permits. Never assume that they are the same. Take instruction for your manager
• Before skip is placed on any highway checks are made whether a permit is required. • Permits must be identified to the driver prior to delivery. • Skips must have yellow ends, and have attached markings complying with current legislation, company logo and telephone number. • Skips must be placed so its longer sides are parallel to the edge of the highway unless in a compound. • Skips must be placed in the licensed position. • Where two or more skips are permitted, they must be placed as close together as possible. • Two flashing lights must be placed on each corner and cones facing oncoming traffic. • Driver must wear PPE including Hi Vis clothing when operating out of the vehicle and in the highway. • Do not block surface drains, access routes or emergency exits. • Skips not to be placed within 15m of junctions. • Ensure that customers are aware of their responsibilities to secure waste within container during the hire period (Permit will have restrictions i.e. time and being covered when not in use at site).
Vulnerable road users – Cyclist/Pedestrians coming in to contact with vehicles of containers.
Drivers Working on the highway.
Reduced visibility
Waste escaping on to highway.
Page 11
Document Issue 01 21/08/2024 Approved by: AB
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
Not Controlled if printed
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