EB SPEC 2678Q Page 6 of 28
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c) The supplier is not obligated to retain physical records when records have been retained on electronic media. 3.6 Security Markings on Documents Se e purchase order for general security marking requirements. 4.0 DRAWING AND DOCUMENT CONTROL 4.1 The Purchaser does not, in all cases, procure to the latest revision of the specification or approved drawing, nor does a ‘Cancellation Notice’ revise the revision stated in the purchase order. The required revision is that specified in the purchase order, unless a 60-11 series Standard Clause is invoked. If the Effective Date is not given in the purchase order then the invitation to bid date is considered the specification Effective Date. 4.2 Drawings must be submitted and approved through the VDER process as required by the PO. The supplier assumes all responsibility when work is performed to unapproved drawings. 5.0 DESIGN CHANGES 5.1 Any changes to the design of an item or to a service being procured by the purchase order must be submitted on a VIR. 5.2 Where commercial brand names or names of specific manufacturers are specified in the purchase order together with terms such as "similar to" and "or equal", such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Material or part substitution requires VIR submitted for Purchaser’s review. 5.3 If the product or procedures specified have been approved by the Purchaser or the Government to qualify the product and to permit the supplier to become a qualified source for the product, the supplier shall not change the process, material, Original Equipment Manufacturer (OEM) material sources or procedure without prior approval by the purchaser via a VIR or VPAR. This includes items on the Qualified Parts List – QPL. 6.0 GENERAL MATERIAL CONTROL NOTE: Material identified as Level I shall be controlled in accordance with the requirements herein and in Appendix A 6.1 The supplier shall perform or have performed all necessary inspections and tests to ensure that the material procured from sub-tier suppliers conform to all requirements, even when a sub-tier supplier performs a required inspection or test. Inspection data with inspection results supporting the certificate of conformance shall be maintained as Official Records. 6.2 The degree of sub-tier supplier oversight shall be dependent on the complexity of the item being purchased, its material level, and the sub-tier’s quality performance record. The supplier must ensure that their sub- tier suppliers are capable of attaining and maintaining quality management acceptable to the Purchaser for supplies and services covered by the purchase order. Oversight shall be maintained through a written process by one or more of the following, at a minimum: a) Conducting quality audits, surveillances and source inspections at the sub-tier facility to ensure that the sub-tier supplier is capable of attaining and maintaining a quality system acceptable to the Purchaser for supplies and services covered by the purchase order.
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