EB SPEC 2678Q Page 19 of 28 Appendix B
UNCONTROLLED UNCLASSIFIED INFORMATION
B 3.0 Contract Compliance B 3.1
To demonstrate contract compliance with this specification, the Supplier is required to perform, and maintain records for, the following: a) Alert all employees to this (Fraud and Falsification) Appendix during new hire indoctrination. b) Annually provide refresher training to this (Fraud and Falsification) Appendix for all employees. c) A Fraud and Falsification notification poster serves as a visible reminder notice, and provides contact information should malpractice or fraud & falsification be observed or suspected. Suppliers are to post a DOD sanctioned reminder notice in conspicuous and prominent locations throughout the facility, especially work areas, at a minimum rate of one (1) copy for every fifty (50) employees. An example of a hotline poster can be found at: https://www.dodig.mil/Portals/48/Hotline%20Poster_072022_11x17_v3_1.pdf d) Include verification during internal quality audits that malpractice and F&F training is performed and reminder notices are posted. e) Include in audit requirements that auditors be alert for F&F during internal and external quality audits. f) Perform periodic and independent over-checks of final inspections and testing. g) Alert all Sub-Tier Suppliers of their F&F prevention obligations through pass down of this specification in Supplier POs. h) While performing on-site quality audits at Sub-Tier Supplier's facilities confirm and verify Sub-Tier awareness of F&F prevention. B 4.0 Examples of Fraud or Falsification Issuing a procedure or instructions known to contain unauthorized deviation(s) to contractual requirements. Knowingly waiving or eliminating a contractual requirement without authority to do so. Deliberately accepting unsatisfactory work. Intentionally performing unacceptable work. Failing to report problems or unsatisfactory conditions in one’s own workmanship. Verifying by signature that an action was taken, knowing in fact the action was not taken, or not performing the required checks or verifications to ensure the action was taken. Verifying performance of action based on hearsay, not personal observation. Tampering with calibrated instruments to avoid rejection of work. Falsifying dates on records to comply with frequency or deadline requirements. Falsifying data to cover-up a procedure or drawing deviation. Falsifying data to have work accepted, thereby avoiding further work or rework. Concealing or not reporting information on fraud, or falsification known to have been committed by others.
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