EB SPEC 2678Q Page 22 of 28 Appendix C
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Purchaser –Electric Boat or Huntington Ingalls Industries – Newport News Shipbuilding Quality Management System – A quality management system (QMS) is defined as a formalized system that documents processes, procedures, and responsibilities for achieving quality policies and objectives required in the procurement document. Quantitative Chemical Analysis - The detection and identification of constituents in a given sample and the accurate determination of their absolute concentrations using rigorous analytical techniques with required calibration and quality control. Segregated Material - Material collected together and separated from other material. Semi-Quantitative Chemical Analysis - A normally non-destructive method, such as optical emission or X-ray spectrometry, which confirms the approximant concentration of the alloy characterizing elements, and provides assurance, within the capabilities of the analytical instrument, that the alloy is the correct material type in accordance with the applicable contract requirements. Semi-quantitative chemical analysis does not determine the exact concentration of constituent elements present. Small Items - Items that have a marking surface area less than 3/8 of an inch square. Sub-Tier Supplier, Vendor or Contractor - Any organization or individual that furnishes material or services in accordance with an issued purchase order to the supplier. Supplemental Technical Requirements (STRs): In the context of this document, STRs refer to NAVSEA Letter Ser 08S/16-04537, dated November 16, 2026, which provides guidance when ISO 9001:2015 QMSs are applied to critical or complex components. Supplier, Seller or Vendor - Any organization that furnishes material or service in accordance with an issued purchase order. Supplier Corrective Action Report (SCAR) - Nonconformance considered by the purchaser to be significant or systemic are processed on a Supplier Corrective Action Request (SCAR) or HII-NNS equivalent. SCARs are written to obtain root cause(s), corrective action(s) and preventive action(s) from the supplier. Traceability - A positive means of identifying material to its OQE. Trace Code - A trace code is a unique number identified by the supplier to represent the original heat and/or lot number. The trace code can be utilized when material receives addition process (i.e., heat treatment, hot forged, extrusion, etc.) and alters the mechanical properties. If the supplier uses a trace code, the process for establishing a unique trace code shall be identified in the supplier’s Quality Manual. The trace code shall remain unique to one set of test reports (OQE) including addition processes. The original OQE shall be overstamped as necessary. Vendor Information Request (VIR) - Requests for interpretation or clarification of any purchase order requirements, changes to drawings or specifications, and/or requests for acceptance of a non-conforming conditions and repair welding authorizations (when required) Vendor Procedure Approval Request (VPAR) - All NDT (LP, MP, UT, VT, RT), Alloy Identity, Welding and Brazing (production and repair) and special processes must be performed in accordance with approved written procedures. These procedures must be submitted to the purchaser for approval on a VPAR prior to their use.
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