Password Policy All accounts must be password protected. Passwords are unique for each user and are not to be shared with anyone. Appropriate passwords must contain the below information:
• Must be at least eight characters in length. • Must contain at least one upper case letter. • Must contain at least one lower case letter.
• Must contain at least one number or special character. Examples of special characters are $, %, @, or * etc. • May not contain your name. For example, if your name is John Doe, your password can not be John1234.
Account Termination When managing network and user accounts, it is important to stay in communication with the Human Resources and Registrar’s Office so that when an employee or student no longer works at or attends Davis College, that account can be disabled. Please refer to Human Resources and the Registrar’s Office’s policies for more detailed information on how the IT Manager is notified in the event of employment terminations or dis-enrollment. System Use and Ownership Users should be aware of the following when using any systems at Davis College and should report any violations to staff, faculty, or a network administrator: • Users at Davis College should have no expectation of privacy while using college-owned or college-leased equipment. Information passing through or stored on college equipment can and will be monitored. Users should also understand that Davis College maintains the right to monitor and review Internet use, Intranet use, and E-Mail communications sent or received by users as necessary. • Users are to respect the intended usage of an account. Users are not to use their Davis College provided email account or network access to operate a business unless these activities are approved as a project for the college. These accounts are created for Davis College business or educational use only. In regards to E-Mail, users should not send spam, chain letters, or other mass unsolicited mailings. • Users are expected to respect and protect the privacy of others. Every user is assigned an account for access to Davis College’s systems. This information is not to be shared with others. Also, users are not to use another’s account for any reason. Users should not intentionally seek information on, obtain copies of, or modify files or passwords belonging to other users of Davis College, or represent others, unless explicitly authorized to do so by those users. Please refer to the Academic Integrity Policy for more detailed information. • Users are to respect and protect the integrity, availability, and security of all electronic resources. This includes observing all network security practices as listed in this document. Users should not purposely damage or destroy any resources that do not belong to them without clear permission of its owner. Users shall not intentionally develop or use programs, transactions, data, or processes to harass other users or infiltrate the system or damage or alter the software or data components of a system. Users shall not develop or use any unauthorized mechanisms to alter or avoid charges levied by the college or its providers. • Users are to respect and protect the intellectual property of others. This includes abiding by copyright laws and not plagiarizing. Most software, music, games, movies and books are copyrighted materials and copies of these should not be created or downloaded using Davis College’s systems. • Users are to respect and practice the principles of community. This includes abiding by Davis College’s code of conduct. Users should not intentionally access, transmit, copy or create any material that is illegal or obscene, and they shall not use resources to further other acts that are criminal. Users shall comply with Davis College policies regarding sexual, racial, and other forms of harassment. Consequences for Violation Davis College network administrators and their authorized employees maintain the right to monitor the use of information technology resources to help ensure that uses are secure and in conformity with this policy. Administrators reserve the right to examine, use, and disclose any data found on the college’s information networks to further the health, safety, discipline, or security of any student, employee, or to protect property (physical and intellectual).
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