July 2024
CWU TRUSTEES BOARD RETREAT AGENDA July 25-26, 2024
THURSDAY, JULY 25, 2024
Location: Wellington Event Center
10:00-10:10
Call to order (Erin Black)
• Approval of the Agenda • Approval of May meeting minutes • Official Communications • Public Comment
10:10-10:15
Overview of the Day (Jim Wohlpart)
10:15-11:15 CORE VALUE 3: STEWARDSHIP (Joel Klucking, Patrick Pease, Andrew Morse) Goal 3: Implement values-based budgeting to ensure the efficient and effective use of fiscal resources and the long-term fiscal sustainability of the university. CORE VALUE 3: STEWARDSHIP (Jeff Bousson, Susan Kaspari) Goal 1: Promote sustainable practices and responsible stewardship of land and resources to support an ecologically healthy and socially just world, while respecting and honoring Indigenous peoples. 11:15-11:40 CORE VALUE 3: STEWARDSHIP (Jim Wohlpart, Leah Valverde, Alexis Andrews) Goal 2: Elevate shared governance and collaboration across the university and advance professional development and leadership opportunities that demonstrate the value of our human resources and that build a strong, united university community. 11:40-12:00
12:00-1:00
Adjourn for lunch No business will be conducted.
1:15
Call to Order (Erin Black)
1:15-1:45
UNIFYING VALUE: STUDENT SUCCESS (Jason Jones)
1:45-2:15
UNIFYING VALUE: STUDENT SUCCESS (Margaret Ortega, Peg Blake, Kelsey Haney) Goal 1: Develop clear pathways into and through the university to ensure equitable access to higher education, enhance student engagement and success, and improve retention and graduation rates.
CWU Trustees Retreat Agenda for July 25-26
2:15-2:45
UNIFYING VALUE: STUDENT SUCCESS (Yoshiko Takahashi, Sathy Rajendran) Goal 1: Develop clear pathways into and through the university to ensure equitable access to higher education, enhance student engagement and success, and improve retention and graduation rates.
2:45-3:00
Break
3:00-3:30
UNIFYING VALUE: STUDENT SUCCESS (Staci Sleigh-Layman, Joy Stochosky)
Goal 3: Elevate the holistic well-being of our students.
3:30-4:00
CORE VALUE 1: ENGAGEMENT (Paul Elstone) Goal 2: Partner with businesses, nonprofits, governmental agencies, tribal agencies, and other entities, as well as with individuals, to increase opportunities for students.
4:00
Expected Adjournment for the day
Break and Clear the Room
5:00-7:00 Reception No business will be conducted.
FRIDAY, JULY 26, 2024
Location: Wellington Event Center
10:00
Call to order (Erin Black)
10:00-10:45
CORE VALUE 2: BELONGING (Margaret Ortega, Veronica Gomez Vilchis, Christy Gilchrist) Goal 2: Become a Hispanic Serving Institution (HSI) CORE VALUE 2: BELONGING (Charlita Shelton, Sigrid Davison, Leah Valverde) Goal 3: Cultivate an inclusive and welcoming campus culture that embraces diversity, that fosters a sense of belonging for all students, faculty, and staff, and that nurtures pride in the university.
10:45-11:30
11:30-11:45 Board Business & Action Agenda o Approval of Presidential Contract Addendum o Board Chair and Committee appointments o Approval of 2025-26 BOT Meeting Schedule (note 2024-25 approved last year) o Approval of Consent Agenda o Approval of Athletics Budget FY2 5 o Approval of New Voluntary Fee, Student Green Fund Fee o Approval of Faculty Code changes 11:45-1:00 Adjourn for the day and walk to lunch No business will be conducted.
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Central Washington University Board of Trustees July 25, 2024
ACTION – Approval of the minutes of the regular meetings of May 16-17, 2024.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the minutes of the regular meetings of May 16-17, 2024.
Submitted:
Dania Cochran Secretary to the Board
Approved for Submittal to the Board:
Jim Wohlpart President
Board of Trustees Minutes Board Meeting Wellington Event Center May 16-17, 2024 MAY 16, 2024 BOARD MEETING Trustees Present: Erin Black, Chair (via Zoom) Jeff Hensler, Vice Chair Jeff Charbonneau
Draft
Zabrina Jenkins Sasha Mitchell Robert Nellams Staff to the Board: Jim Wohlpart, President Dania Cochran, Board Secretary and Executive Liaison for the President’s Office Joel Klucking, Board Treasurer and Senior Vice President for Finance and Administration Andrew Morse, Chief of Staff & Interim Vice President for University Relations Melissa Nelson, Assistant Attorney General (via Zoom) Kim Dawson, Executive Assistant to the President/Board of Trustees Executive Faculty & Staff: Lucinda Carnell, Interim Vice President for Diversity, Equity, and Inclusivity Paul Elstone, Vice President for University Advancement
Patrick Pease, Provost/Executive Vice President for Academic Affairs Staci Sleigh-Layman, Associate Vice President of Human Resources Ginny Tomlinson, Associate Vice President of Information Services
Since Chair Black participated via Zoom, Vice Chair, Jeff Hensler, convened the board meeting at 10:03 a.m. Approval of Agenda Motion 24-09: Ms. Jenkins moved that the Board of Trustees of Central Washington University approve the agenda of the meetings of May 16-17, 2024. Mr. Charbonneau seconded the motion, which the board unanimously approved.
Approval of Minutes Motion 24-10: Ms. Jenkins moved that the Board of Trustees of Central Washington University approve the minutes from the meetings of February 15-16, 2024. Mr. Nellams seconded the motion. The motion was approved. Official Communications Since our last meeting, the board has received four communications, which are included in the briefing materials: 1. Email from Neyda Flores, Washington State Auditor’s Office, February 14, 2024, regarding CWU’s financial audit entrance conference. 2. Email from Joey Lawrence, The Barreled Surf Park, March 11, 2024, regarding opportunities. 3. Email from Neyda Flores, Washington State Auditor’s Office, March 12, 2024, regarding CWU’s financial audit exit interview. 4. Email from Neyda Flores, Washington State Auditor’s Office, March 20, 2024, regarding CWU’s financial audit exit conference. Public Comment No one signed up for public comment. The meeting was disrupted at 10:04 am, so SVP Klucking read a statement regarding violating public meetings. Motion 24-11: Mr. Nellams moved that the Board of Trustees of Central Washington University adjourn the meeting due to the public disruption. Ms. Jenkins seconded the motion. The motion was approved.
The meeting was adjourned at 10:06 a.m.
Vice Chair Hensler reconvened the meeting at 10:07am.
President’s Report President Wohlpart introduced new executive leaders: • Patrick Pease, Provost and Executive VP Academic Affairs • Veronica Gomez-Vilchis, AVP Equity and Belonging, Student Engagement and Success • Charlita Shelton, Interim VP Equity and Belonging, Senior Diversity Officer CWU held the 10 th Annual Diversity Awards on March 7. Nominees represent what is best in our university and the community. Those selected for this honor have demonstrated a strong commitment to diversity and have consistently engaged and actively nurtured a supportive environment for equity. These exceptional individuals have worked in partnership and collaboration across all university divisions and within the local community to promote diversity, equity and inclusion through social justice initiatives, events, and program. In addition to awards given to faculty, staff, students, and community members, the 2024 Bobby Cummings Lifetime Achievement Award was given to Dr. Teresa Francis Devine, Distinguished Professor of Law and Justice.
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As part of Women’s History Month, CWU hosted two Women in Leadership panels. The first panel was held March 6 and featured Erin Black, CWU Board Chair, Gladys Gillis, CWU Trustee, Heidi Behrends Cerniwey, Ellensburg City Manager, Lucinda Carnell, VP Diversity, Equity, and Inclusion, Christy Gilchrist, Director of Research and Sponsored Programs, and Ginny Tomlinson, AVP Information Services. The second panel was held March 27 and featured Margaret Ortega, VP Student Engagement and Success, Faiza Khoja, Dean College of Business, and Andrea Eklund, Professor Family and Consumer Sciences and Faculty Senate Chair. The group was commended for leading this initiative. CWU’s Day of Giving was successful. We raised $109,616 with 545 gifts and the annual Athletics Hall of Fame Gala raised $121,000. President Wohlpart then reported on some additional wonderful things happening at CWU: • Taylor Steele came to CWU to study opera and now she is a global leader in renewable energy. • Corie Williamson won the undergraduate solo division at the National Trumpet Competition. This award is the first in CWU history. • Charlie Tadlock won Photographic Education’s Award for Innovative Imaging. This is an annual award given to only six recipients across the U.S. • Erin Craig, Chair, Department of Physics, is building a partnership with Northwest Medical Physics Center. A new laboratory at CWU is expected to make an alternate career path more attainable for physics students, giving them hands-on experience with industry-grade radiation equipment. • Madi McAuliffe and Nick Bates, two students in Physical Education and School Health, received SHAPE America awards at the national conference in March. SHAPE stands for Society of Health and Physical Educators. They were nominated for this award due to their work in the community and local school districts. • CWU Men’s Basketball won the GNAC conference tournament for the first time since 2011. In addition, CWU Athletes received the All-Academic Award for the third year in a row. President Wohlpart announced that Melissa Nelson, Assistant Attorney General, is retiring. This will be her last board meeting. He thanked her for her service to CWU. Work Session President’s Evaluation Dr. Cochran reminded the group that state law (RCW 28B.35.120) charges the boards of trustees of public comprehensive universities with employing the president of the university. The CWU board holds this responsibility as their paramount duty. Section IV of the president’s employment contract requires the Board of Trustees to conduct an annual assessment of the president’s performance.
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An annual evaluation has been developed that measures progress toward three-year goals set in October 2021, as well as the president’s capacity to lead Central in a way that enables the institution to thrive in a future that is both challenging and opportunity rich. The evaluation process is inclusive and will provide constructive insight to the Board of Trustees as well as to the president. An instrument for this evaluation has been developed, along with a list of participants who will complete the evaluation instrument. These individuals are selected based on their roles at the university and constitute the shared governance leadership of the various constituents, along with other university administrators. The board had no questions regarding the evaluation process, which will be discussed at the July Board Retreat. July Board Retreat The July Board Retreat will be held on the Ellensburg campus on July 25 and 26. The focus of the retreat will be on the first annual sharing of our progress towards meeting the goals and initiatives of the Values-based Strategic Plan. The information to be shared will be a mixture of quantitative data, with a five-year history and an indication of where we are at the end of this first year, as well as qualitative data, with presentations from various constituents who are working on various initiatives in the strategic plan. Board members appreciated the focus of the July Retreat agenda and asked that they receive data and reports ahead of time so they can prepare and be fully engaged. The group agreed that concentrating on a sustainable budget, retention, enrollment, and belonging regarding our Strategic Plan will generate great conversations. In addition, board members suggested that at the completion of the president’s three-year goal process this July, it would be good to discuss the connection between the Strategic Plan and the president’s evaluation at the July 2025 Retreat. Enrollment and Budget Update Senior Vice President Klucking gave a high-level review of budget and enrollment. The state and local general fund had lower revenue due to enrollment, but wages and benefits are on budget, and there was some savings in goods and services. We are on a path for sustainability. Leadership team members are evaluating every vacancy that comes up and reevaluating the work, asking how the work can be done differently. The more we can socialize that we are not likely to get back to 10,000 students, the better off we will be. The bigger piece of this is the fund split. If we could get 100 percent of our raises covered by the state, we would not have a deficit. System funds are in a better place than last year. There was no HEERF funding this year, so we have overcome a lot ourselves this year. Fall 2024 admissions numbers were summarized. Applications and admits are up, but confirmations are down, and we have fewer transfer students. At this point, we normally see a bump in confirmations, but this could be due to the FAFSA issues or the fact that UW pushed their confirmation deadline to June 1. Our current enrollment projection for Fall 2024 is 1600 first year first-year students and 700 transfer students. We will plan for a student headcount of 8700, on- campus residents at 2150, and the Ellensburg Campus enrollment at 6700.
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2025-27 Biennium Budget Request Vice President Morse gave an update on short session activity and planning for upcoming requests. 2024 State Supplemental Operating Funding included: • Student Basic Needs ($398,000) • College in the High School (CiHS) backfill for SB 5048 ($1.2 million) • Police/Teamsters Contract ($71,000) • Funded Policy Bills (2SHB 2112 and 2SHB 1559) 2024 State Supplemental Capital Funding included two major projects around environmental sustainability: • Secondary Geothermal Well ($16.5 million) • Science Building Carbon Reduction ($4.5 million) FY 2025 Congressional Directed Spending to accelerate CWU’s competitiveness in the region includes: • Workforce Pathways: $1,690,112 to build long-term partnerships that lead to innovative, high-quality, stackable, and fast-paced credentialing pathways. • Business and Community Services: $1,302,130 to establish the Advanced Competitive Technology Institute (ACTI). 2025-27 State Operating Requests include: • Right-sizing Salary and Goods and Services Funding • Healthcare Workforce Expansion • Multicultural Student Success • Economic and Community Development • CWU Sustainability Solutions Center The fund split is the number one priority, and the rest of the items are continuing dialogue. Final figures and scope will continue to evolve as campus feedback comes in. 2025-27 State Capital Requests include: • Emergency Backup Power System • Design funding for Behavioral and Mental Health • Design funding for Arts Education • Brooks Library Pre-Design • Hangar Pre-Design • Wildcat Farm Infrastructure • Strategic Decarbonization package The emergency backup power system is the number one priority on the capital list. Discussions will continue.
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The morning session adjourned at 11:18 am.
Trustees had lunch with Deans and Faculty Senate leaders in Sue Dining. No business was conducted.
Vice Chair Hensler reconvened the board meeting at 1:15 p.m.
Provost Report Provost Pease gave some background on faculty tenure, promotion, and post tenure review. State law (RCW 28B.35.120) delineates the powers and responsibilities of the Board of Trustees to include employment of all employees, including tenure and promotion and post-tenure review of faculty. Each year the board is asked to approve the recommendations for tenure and promotion, which are the result of the comprehensive process. Trustees have requested that they be provided information to inform this approval. Tenure guarantees continuous appointment within a specific university department. Promotion is the movement from one academic rank to the next, typically from assistant professor to associate professor or from associate professor to full professor. Each process is based on departmental, college, and university criteria that include performance in teaching, scholarship, and service. There are five consecutive levels of review: the department personnel committee, the department chair, the college personnel committee, the college dean, and the provost, as outlined in Articles 9.2 and 24.7 of the CWU Collective Bargaining Agreement. Post-tenure review is the evaluation process for faculty who have already been granted tenure with CWU. A review is conducted in the fifth year following the granting of tenure for faculty, and every fifth year thereafter. As with tenure and/or promotion, each evaluation is based on a thorough review by the department personnel committee, department chair, college personnel committee, college dean, and the provost, in accordance with the criteria identified in the departmental, college, and university standards. This year, 26 faculty submitted professional records to be considered for tenure and/or promotion; 24 were recommended for tenure and/or promotion. Forty-eight (48) faculty members submitted professional records for post-tenure review during the regular review cycle. Provost Pease added that a new Bachelor of Science degree in Food and Agribusiness Innovation Management will be considered for approval tomorrow. The proposed degree aims to provide students with a comprehensive understanding of the application of economic, management, and marketing principles within the context of food and agricultural systems. The program seeks to prepare graduates who can contribute to the development of sustainable, equitable, and inclusive agri-food systems. Leveraging insights from the agribusiness community and strong partnerships with industry representatives and legislators, the curriculum is designed to be relevant and current, preparing students to address pressing socioeconomic issues in the food and agriculture industries. Moreover, the program addresses specific needs that are not met by other programs, such as being the first agribusiness-related degree offered by an AACSB-accredited business school in the state of Washington. The accreditation, coupled with a curriculum designed in collaboration with academics and practitioners, positions students for success in the job market.
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Provost Pease also reported that Academic Affairs is undergoing a review of programs. Some will be sunsetting, some will be deleted, and some will be merging. Cybersecurity Update Ginny Tomlinson, Associate Vice President for Information Services and Security, introduced Brian Holley, Director of Information Security/CISO, who gave the board a briefing of the updates to CWU’s cybersecurity risk and compliance program. He summarized the cybersecurity framework and explained that the goal of the framework is to reduce the company’s exposure to cyberattacks and to identify the areas most at risk for data breaches. To manage risk and compliance, assessments are done. Results of the assessments drive strategic planning and day-to-day operations. Reports on cybersecurity will be shared with the board on a regular basis. Basic Needs Presentation Dr. Cochran introduced Andrea Guillen, Basic Needs Resource Coordinator and Brady Smith, Wildcat Pantry Coordinator. Ms. Guillen explained that her position is funded through HB1559 and serves as the single point of contact for students seeking basic needs assistance. She works closely with community and campus partners to increase resources and oversees the Washington Student Achievement Council (WSAC) Support Students Experiencing Homelessness (SSEH) Grant and the Hunger-Free Basic Needs Strategic Plan. The WSAC SSEH Grant distributed over $58K worth of aid to 32 students. These funds can be used for housing, food, healthcare, childcare, transportation, and technology. Mr. Smith reported that in two years, the Wildcat Pantry has served over 1300 individuals and distributed 46,890+ pounds. The Wildcat Pantry works with local partners: FISH, HopeSource, and 2 nd Harvest. This year pantry staff and one student attended the Washington Oregon Higher Education Conference and presented on CWU’s Wildcat Pantry. In addition, staff and four students attended University’s Fighting World Hunger and presented on “How Addressing Food Insecurity became a University Wide Mission.” CWU will host this conference in Spring 2025. The Wildcat Pantry is creating a culture by hosting pop-up pantries, and events that include Share the Abundance Fall Festival and Pack the Pantry contests. The Wildcat Pantry has a new space in the Brook’s Library, which board members will tour today. Wildcat Pantry Tour Board and Executive Leadership Team members toured the Wildcat Pantry in the Brooks Library from 2:15-3:00 pm. No business was conducted during the tour.
Vice Chair Hensler reconvened the meeting at 3:04 pm.
High Impact Practices Presentation Dr. Eric Hougan, Associate Professor, School of Education, and students: Abner Ramos Navarro, Lead CWU Teacher Academy Ambassador and undergraduate in Education, and Linzay Jaime, CWU Teacher Academy Ambassador and undergraduate in Education, presented on CWU’s Teacher Academy Partnership Model: Strengthening and Diversifying the Educator Pipeline by Centering Belonging, Connections, and Experiences.
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Dr. Hougan explained that the Teacher Academy supports high school students considering a career in education, transfer students who wish to become teachers, and current CWU students pursuing teacher certification. The goals of the academy include diversifying the teaching profession by providing critical support to students on their teacher education pathways, expanding the teacher workforce, and easing the teacher shortage particularly in underserved areas. Currently, in Washington state, only 11.9 percent of teachers identify as teachers of color. Meanwhile, 46.6 percent of students in Washington schools come from racially diverse backgrounds. Recruiting Washington Teachers has four components: culturally responsive curriculum, practicum, equity and opportunity, and university partnerships. CWU’s Teacher Academy support includes scholarships, financial aid, on-site admissions, two College in the High School courses, teacher academy events, and community building through meetings every two month. The student ambassadors have opportunities for many connections. Mr. Navarro explained that he is a first-generation college student, and college was a “how” not an “if” question for him. The community-based learning and internships have been very impactful to him. Ms. Jaime added that she is also a first-generation college student and is at CWU because of her family. Opportunities to work on collaborative projects and learning to work and solve problems with a group has been a highlight. Dr. Hougan explained that the faculty connections in the Teacher Academy are key. They build relationships, experiences, and provide an asset mindset. This academic year, partner Teacher Academy schools grew to 29 with class enrollment at 498. The Teacher Academy also hosted visits from 387 students from 24 schools. Next steps for the academy include continuing to refine the support model, building capacity for faculty connections and high impact practices, improving data tracking systems, and sharing their story. The public portion of the Board meeting adjourned at 3:56 p.m. Vice Chair Hensler explained that the Board will move into executive session at 4:15 p.m. for 45 minutes and that no action will be taken following the executive session. The public portion of the meeting concluded for the day. Executive Session Briefing Chair Black convened the Executive Session at 4:00 p.m. and announced that the session was expected to last approximately 45 minutes. The meeting room was cleared, other than board members, Melissa Nelson/Assistant Attorney General, and designated executive leadership team members. The purpose of the executive session was to discuss pending litigation as allowed by RCW 42.30.110 (1)(i)(i). The executive session ended at 4:45 p.m., and no action was taken following the executive session.
Meeting adjourned at 4:45 p.m.
Trustees and President and Mrs. Wohlpart attended a social dinner at the University House from 6:00-8:00 p.m. No business was conducted.
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MAY 17, 2024 BOARD BUSINESS MEETING Trustees Present: Erin Black, Chair (via Zoom) Jeff Hensler, Vice Chair Jeff Charbonneau (via Zoom) Ray Conner (via Zoom)
Zabrina Jenkins Sasha Mitchell Robert Nellams Staff to the Board: Jim Wohlpart, President Dania Cochran, Board Secretary and Executive Liaison for the President’s Office Joel Klucking, Board Treasurer and Senior Vice President for Finance and Administration Andrew Morse, Chief of Staff & Interim Vice President for University Relations Melissa Nelson, Assistant Attorney General (via Zoom) Kim Dawson, Executive Assistant to the President/Board of Trustees Executive Faculty & Staff: Paul Elstone, Vice President for University Advancement Patrick Pease, Provost & Executive Vice President for Academic Affairs
Vice Chair Hensler convened the board meeting at 9:01 a.m.
ACTION AGENDA Approval of Consent Agenda The formal recognition for our faculty and staff is contained in our consent agenda. Motion 24-12: Ms. Jenkins moved that the Board of Trustees of Central Washington University hereby approves the consent actions items submitted May 17, 2024. Mr. Nellams seconded the motion. The motion was approved. Approval of Distinguished Faculty Motion 24-13: Ms. Jenkins moved that the Board of Trustees of Central Washington University hereby approves appointment of the 2024 Distinguished Faculty Recipients. Mr. Nellams seconded the motion. The motion was approved. Approval of 2024 Faculty Tenure, Promotion, and Post Tenure Review Motion 24-14: Ms. Jenkins moved that the Board of Trustees of Central Washington University hereby approves faculty tenure, promotion and post tenure review as recommended by the Provost this day May 27, 2024. Mr. Nellams seconded the motion. The motion was approved.
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Approval of Bachelor of Science Food and Agribusiness Innovation Management Motion 24-15: Ms. Jenkins moved that the Board of Trustees of Central Washington University hereby endorses the recommendation of the Faculty Senate (Motion No. 23-38) and hereby approves the Food and Agribusiness Innovation Management Bachelor of Science (BS) degree type this day May 17, 2024. Mr. Nellams seconded the motion. The motion was approved. Approval of Resolution 24-01 Motion 24-16: Ms. Jenkins moved that the Board of Trustees of Central Washington University hereby approves Resolution 24-01 honoring Student Trustee, Sasha Mitchell. Mr. Nellams seconded the motion. The motion was approved. WHEREAS , Sasha Mitchell has served the State of Washington as the student trustee on the CWU Board of Trustees during the 2023-24 academic year; and WHEREAS, the board appreciated Sasha’s willingness to speak out on behalf of Washington state students; and WHEREAS , for the past few years, Sasha has shown strong involvement with the community in her roles as a student athlete and volunteer for the Diversity and Equity Center, and through her work at the Wildcat Pantry; and WHEREAS , Sasha has provided valuable insight about meeting student needs to help ensure they get the support they need to succeed; and WHEREAS , Sasha brought her passion for the kind of diversity and inclusion work that will help CWU live into its vision; and WHEREAS , Sasha was a thoughtful and passionate participant in the Board of Trustees meetings. NOW THEREFORE BE IT RESOLVED , that this Board of Trustees and the university community extend their deepest appreciation to Sasha Mitchell for her leadership throughout her student career, and for her insightful and dedicated service on the Board of Trustees of Central Washington University.
ADOPTED and signed this 17 th day of May 2024.
Faculty Research Presentation M. Eliatamby-O’Brien, Associate Professor, Department of English, and Griff Tester, Professor, Department of Sociology, presented on TransRural Lives, which focuses on 50+ trans older adults. Community collaborators on this research include Helen House, Paths (Re)membered Project, Humanities Washington, and Pride Foundation. Professor O’Brien provided a definition of Trans: • Multiple embodiments, expressions, and identities of gender nonconformity and variance (Chen & cardenas, 2019). • Express a “multidirectional movement” from “one gender toward a different location.”
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• May include identities like transexual, transvestite, queen, nonbinary, and genderqueer within its lineage, while still attending to the difference within each category. Professor O’Brien explained that for the past 10 years, as part of this research, they have been using Digital Storytelling. It is a workshop practice where people are taught to use digital media to create short audio-video stories, usually about their own lives. Trans storytellers need to reconcile many different versions of personal history, so this method of storytelling helps to foster and promote community bonds through experiences. There is so little research in rural experience, so rurality became a focus. Professor O’Brien then showed the TransRural Lives website landing page and explained that it is important to have a public place. The tagging system and story map were shared. Throughout the project they used archival research. Feedback on the website, which was unsolicited, has been positive. Students have been engaged in this project for the past two years doing transcription, assisting with videos, research, and analyzing narrative data. Professor Tester presented on “Transgender and Gender-Diverse Older Adults’ Identity Work Across the Life Course” at the Pacific Sociological Association meetings in San Diego in March 2024. He summarized some of the papers and research they will be doing in the future: • How do transgender older adults map their experiences given historical and ongoing barriers to gender-affirming care? • How does rurality in the Pacific Northwest and the lack of community therein shape their experiences? • How have their networks shifted throughout their lives, particularly as their gender identities have shifted over their life course? • Is a linear developmental narrative even possible for trans older adults with lengthy and complex relationships to past and present live(s)? • What alternative forms of narrativization might be necessary? • How are rural transgender older adults queering or transforming social constructions of gender and aging? CWU will host the Transrural Conference in October 2024 with events throughout the City of Ellensburg and campus. HACU Professional Development and USHLI Presentation Veronica Gomez-Vilchis, Interim Director of SLICE, and Tommy Fernandez, Program Manager of Slice presented on “Growing Lideres at CWU, which means “Growing Leaders at CWU.” Ms. Gomez- Vilchis explained that she and Arturo Torres, Registrar, participated in HACU’s six-month Enlace Mid-Level Leadership program. The focus of the program is to increase Latino/a/x leadership positions in higher education. As part of this program, they also attended the HACU National Conference in Chicago and the HACU National Capitol Forum. The Capitol Forum in Washington, DC was a culminating event. The group was able to meet with legislators to advocate for HSI funding and they celebrated their graduation from the program. She added that not only did they gain guidance and exposure to resources, but they also built community with colleagues across the country.
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Ms. Gomez-Vilchis introduced students that participated in the student track of the HACU conference: Yaritza Granados-Montes De Oca, Michelle Carrillo, Malik Cantu, Angela Eustaquio and Noel Trujillo-Garcia. Some of the highlights of the student’s HACU experience included: connecting and networking with peers, job opportunities, getting to explore a new location, learning from experts, and inspiring speakers. Tommy Fernandez, Program Manager of Slice, presented on the USHLI Conference Experience. In February 2024, seven staff members and 25 students attended the conference. Two of the students that attended the conference, Mickayla Troutman-Campos, and Laura Ramirez Vargas, described their USHLI experience as amazing. In addition to networking, learning from experts, and boosting their confidence, they enjoyed the leadership development and amazing speakers. In addition, they had opportunities for more one-on-one interactions with mentors and experts.
The next meeting of the board will be July 25-26, 2024, in Ellensburg.
Meeting adjourned at 11:05 a.m.
Dania Cochran, Secretary to the
Erin Black, Chair
CWU Board of Trustees
CWU Board of Trustees
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Central Washington University Board of Trustees July 25, 2024 EXECUTIVE SUMMARY – Board Communication Report The Board acknowledges receipt of the following communications:
1. Email from Caroljean Metzelaar, CWU Student, May 17, 2024, regarding protestors on campus. 2. Email from Robert Lowery, former Director of Radio Services & Integrated Communications for CWU, May 18, 2024, regarding an article in The Observer/May 16, 2024. 3. Email from Neyda Flores, Washington State Auditor’s Office, June 10, 2024, regarding CWU’s Accountability Audit Entrance meeting. 4. Email from Neyda Flores, Washington State Auditor’s Office, June 21, 2024 regarding the planned scope for the upcoming audit. 5. Email conversation between Stephen Lloyd, Axon.com, and President Wohlpart, June 26 & 27, 2024, regarding Zschool and the pay-to-play model for advisors.
Submitted:
Dania Cochran Secretary to the Board
Approved for Submittal to the Board:
Jim Wohlpart President
Friday, May 17, 2024 Email to: CWU President, CWU Police, CWU Trustees Good morning, CWU Administration & Safety
It is going to be four consecutive days of experiencing loud protestors on campus now. We as the students are getting distressed, triggered, disrupted, aggravated, and overwhelmed. It has been unsettling tourists, and our patience has been spread thin. You as the police department and administration need to find a legal loophole to keep them off our campus. We pay too much to deal with such disrespect. We have the right to a peaceful campus, and if nothing is done about this disturbance CWU will surely lose a great deal of its students (who will also likely ward off potential enrollment prospects). I don't believe those visiting middle schoolers will want to come here after protestors aggressively got up in their faces either. Moreover, this student body certainly will not tolerate much more of this maltreatment. Campus safety recently sent out a survey asking us whether we feel like this is a safe space during daytime. Well, where I once found respite, I now find a significant detriment to my academic performance alongside degradation in my mental, emotional, and physical wellbeing. Please, take action, before your largest source of income begins to dwindle.
Sincerely, Ms. Caroljean Metzelaar
Saturday, May 18, 2024
Board members, I respectfully submit this article for your review and consideration. I would also respectfully ask that you each consider, as time permits, actually talking with staff members as a way to gauge the veracity of what is being reported here. Speaking only for myself, I resigned my CWU position about 18 months before my retirement date to display my displeasure over certain treatment I felt was underserved. I did address my issues with the HR department but no resolution was offered, other than for me to simply acquiesce to the wills of my supervisors. That is why I am speaking up here and now. I would be willing to share my personal experiences with any of you who may be interested. Thank you. May you have success in leading CWU into its near-term future.
Ringing the alarm bells on staff exploitation cwuobserver.com
Robert Lowery Former Director of Radio Services and Integrated Communications Central Washington University 509-899-0235 robloweryiii26@yahoo.com
June 10, 2024
To the Board of Trustees,
We are pleased to notify you regarding the beginning of our accountability audit of Central Washington University for fiscal year 2023 and 2022. The State Auditor’s Office is committed to maintaining positive relationships and open communication with the governments we audit. As a member of the governing body, we believe you should be fully informed about our audit work. Therefore, we are inviting you to attend an entrance conference we have scheduled with your staff at 9:00AM on June 21, 2024 using Teams. To attend the meeting, please contact Akiko Kaneshige, Executive Secretary to the CFO, for the meeting link. At the conference, we will discuss the audit and ask if you or University staff have any areas of concern that you would like us to include in the scope of our audit. We will also discuss the timing and cost of the audit. After we finish our audit work, we plan to contact you again to invite you to attend an exit conference, in which we will share the results of the audit. This is an opportunity for you to hear directly from us about what we found and to ask any questions you may have about the audit process or results. Please note that if a quorum of Board members attend either of these conferences, the University will be responsible for ensuring requirements of the Open Public Meetings Act are met. We take very seriously our responsibility of serving citizens by promoting accountability, fiscal integrity and openness in state and local government. We believe it is critical to citizens and the mission of the University that we work together as partners in accountability to prevent or constructively resolve issues. We look forward to meeting with management and the governing body at the entrance conference and hope to see you there. If you have any questions or matters that you would like to discuss with us, feel free to contact me via email or phone.
Neyda Flores Assistant State Auditor, Office of the Washington State Auditor (509) 517-5621 | www.sao.wa.gov Find helpful tools for local governments: Resource Library.
June 21, 2024
Dear Board of Trustees,
We recently held an entrance conference on June 21, 2024. The attached document was discussed in detail with those in attendance, which included Joel Klucking, VP of Business and Financial Affairs, Patrick Stanton, Controller, Chris Huss, Financial System Functional Manager and Lacy Lampkins, Director of Finance. Part of the purpose of the conference is to ensure members of the governing body are aware of the audit process and have an opportunity to discuss any areas of concern. Since you were not able to attend the conference, we would like you to know that we always welcome any opportunity to discuss the audit with you. At the conclusion of our audit, we will invite you to attend our exit conference where we will share the results of the audit. This is another opportunity for you to hear directly from us what we found and to ask any questions you may have about the audit process or results. We look forward to working with you and your staff. If you have any questions, feel free to contact me via email or phone.
Neyda Flores Assistant State Auditor, Office of the Washington State Auditor (509) 517-5621 | www.sao.wa.gov Find helpful tools for local governments: Resource Library.
June 27, 2024
Hey Jim,
I really appreciate you getting back to me so soon. I know your time is valuable, so I also appreciate your bias for action regarding this whole thing. My BS meter was going off the charts during all of this especially after reading dozens of articles and posts about their business model and I knew CWU rose to a much higher standard. Looking forward to chatting in the future.
Thanks again,
Stephen STEPHEN LLOYD Art Director, Marketing M / 253 569 6710 AXON.COM ***********************************************************************************
Dear Stephen,
Thank you for sending this email — and my apologies for this outreach. We had agreed to cancel our contract with the ZSchool several weeks ago. I will need to check into what occurred. I appreciate the candor and professionalism of your email. This is not a contract we should have ever signed, and when I discovered we had signed it and I made it clear that it needed to be cancelled.
It will be cancelled now.
In the meantime, if we have conversations about AI, we may reach out to you. I promise we won’t ask you to pay for anything!
If you have further thoughts or questions, please let me know.
Jim
Jim Wohlpart, PhD President Central Washington University 400 East University Way Ellensburg, WA 98926 Barge Hall 314 Office: 509 -963-2111 Email: Jim.Wohlpart@cwu.edu
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June 26, 2024
Dear President Wohlpart and CWU Board of Trustees,
My name is Stephen Lloyd and I’ve been heavily involved in the Artificial Intelligence space especially during my time at Microsoft as the lead designer on the global AI Marketing team and currently as th e Global Art Director at Axon where I helped launch our flagship AI product for policing this year, Draft One . I was contacted last week by Alyssa Sana at Zschool using a CWU email address with an invitation to join the advisory committee for CWU’s Strategic AI Certificate Program. Several of my family members and friends are CWU alum/staff, I currently live in Central, WA (Kennewick), and I certainly have expertise in the field, so it made sense that I was being approached about this opportunity. I entertained the first call with Alyssa’s associate only to learn that I would have to take the course to better understand the curriculum which made sense, but I would have to pay for the course or have my company pay on my behalf. If I wasn’t able to attend, they said a friend or family member could go in my place, but that raised a major red flag as you can imagine because what would be the point of me attending to better understand the curriculum if a friend went in my place? Other boards I have sat on and am currently sitting on compensate me for time, not charge me for it. After some digging online, I found several reports of Zschool doing a bait - and - switch approach appealing to industry expert egos with a proposed board position and then sending an agreement to be signed where they would pay to take the course. Dozens of reports actually came up and I was surprised an institution like CWU was putting their name behind a program like this. I mean, I’m sure those of you on the Board of Trustees weren’t required to pay for CWU admission to be on this board, right? I responded to Alyssa in an email this morning that I would not be paying to sit on this board, but would gladly volunteer my time as an advisor and even speak on campus about the current and future states of artificial intelligence and how I use it in my career currently. She responded that it wasn’t an option without paying the ~$2000 tuition. At that point I felt compelled to reach out and flag my personal experience for you all as I’m not sure if you’ve heard of this type of feedback from individuals on the other end to find this practice odd and unprofessional.
Thank you for taking the time to read this. Please let me know if you have any questions.
- Stephen STEPHEN LLOYD Art Director, Marketing M / 253 569 6710 AXON.COM
Finance & Enrollment Update Board of Trustees July 25, 2024
Joel Klucking CFO/SVP for Finance & Administration Patrick Pease Provost/EVP for Academic Affairs
Values-Based Innovation and Revenue Opportunities Board of Trustees Retreat / July 25-26, 2024
Andrew Morse, Ph.D. Interim Vice President for University Relations
Climate Change Action Plan and Sustainability Curriculum Jeff Bousson, CWU Sustainability Officer Dr. Susan Kaspari, Professor, Department of Geological Sciences
Supervisors Summit & New Performance Management System Alexis Andrews | Executive Project & Event Manager Leah Valverde | Learning & Talent Development Manager
Strategic Plan Accountability JULY 2024
Fall 2024 Recruitment Cycle & Fall 2025 Recruitment Plan Dr. Peg Blake, Interim Executive Director, Admissions Kelsey Haney, Associate Director, Financial Aid Dr. Margaret Ortega, VP, Student Engagement & Success
Enhancing College Access Opportunities for High School Students and Adult Learners: The CWU-YSD Limitless Partnership
Navigating Student Success Through Intentional and Developmental High-Impact Practices (HIPs)
Office of Undergraduate Studies Dean Yoshiko Takahashi
Culture of Respect Leadership Council
Andrea Eklund, Professor, Apparel, Textiles, & Merchandising Staci Sleigh-Layman, AVP Human Resources John MacArthur, Director, Civil Rights and Title IX
Health & Wellness Unit: Holistic Well-Being & Student Services July 2024 CWU Board of Trustees Joy Stochosky, Executive Director of Health & Wellness
University Advancement Report
July 2024
CREATE YOUR FUTURE
HSI-Abriendo Brecha (Creating Pathways)
Dr. Christy Gilchrist, Director Research and Sponsored Programs Graduate Studies & Research Dr. Margaret Ortega, Vice President Student Engagement and Success Verónica Gómez-Vilchis, Associate Vice President-Equity and Belonging Student Engagement and Success
Core Value 2: Belonging – DEI Training
Central Washington University Board of Trustees July 26, 2024 ACTION – Board Elections & Committee Appointments
Elections: CWU Policy 1-60-070 directs the Board of Trustees shall elect the chair and vice chair annually. The chair and vice chair hold their positions for one year or until their successors are elected. Board Committees: Central Washington University Policy 1-60-040 instills in the chair the authority annually to create committees and appoint membership in them. Membership on committees shall be for a one-year term and shall be by the appointment of the chair.
The board will discuss and vote on a new chair and vice chair, as well as committee appointments.
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the appointment of the chair and vice chair, as well as committee appointments as voted upon this date, July 26, 2024.
Submitted:
Approved for Submittal to the Board:
Jim Wohlpart, President
Dania Cochran, Secretary to the Board
Central Washington University Board of Trustees July 26, 2024 ACTION – 2025-2026 Board Meeting Schedule
State law [RCW 28B.35.110] requires boards of trustees of baccalaureate institutions to meet twice per year; Central Washington University Policy 1-10-030 states that the Board shall hold a regular meeting at least once each calendar quarter. The proposed schedule for 2025-2026 includes regular, quarterly meetings, and one planning retreat, which will be registered with the Office of the Code Revisor of the state of Washington, per RCW 42.30.075. The board approved a two-year meeting schedule last year that goes through July 2025.
Following is the proposed schedule for 2025-2026:
Regular Board Meeting Regular Board Meeting Regular Board Meeting Annual Planning Retreat
October 16-17, 2025 February 19-20, 2026 May 21-22, 2026 July 23-24, 2026
We recommend the following motion:
The Board of Trustees of Central Washington University hereby adopts the 2025-2026 meeting schedules as proposed.
Approved for Submittal to the Board:
Submitted:
Dania Cochran Secretary to the Board
A. James Wohlpart President
Central Washington University Board of Trustees July 26, 2024
ACTION – Approval of Consent Agenda The attached consent action/report and list are submitted by the divisions of Academic Affairs, Finance and Administration, Student Engagement and Success, and the President.
We recommend the following motion:
The Board of Trustees approves the consent action items submitted July 26, 2024. Submitted:
Joel Klucking, Vice President Finance and Administration
Patrick Pease Provost/Executive Vice President Academic Affairs
Andrew Morse Chief of Staff & Int. VP, University Relations
Margaret Ortega, Vice President Student Engagement and Success
Approved for Submittal to the Board:
Jim Wohlpart President
CONSENT ACTION/REPORT LIST July 26, 2024 CONSENT PERSONNEL ACTIONS Distinguished Service Recognition Name Title
Department
Effective
# Years 14 yrs.
Hendrickson, Bonnie Program Coordinator
Scheduling Center
July 1, 2024
Faculty Emeritus Status Name
Rank
Department
Effective
# Years
Hughes, Craig
Professor
Education, Development, Teaching & Learning
September 1, 2024 June 16, 2024
23 yrs., 11 mos.
Parks, Anderson
Senior Lecturer Management
8 yrs.
CONSENT PERSONNEL REPORTS Faculty Sabbatical Leave Reports Name Rank
Department
Effective Fall 2023 Fall 2023
Li, Charles X
Professor Professor
English
Schlanger, Gregg
Art & Design
Phased Retirements Name McCutcheon, Patrick
Rank
Department Anthropology
Effective
Professor
September 1, 2024
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