On polymer envelopes or polywrapped items: • the Indicium area (40mm from the top of the envelope x 75mm from the right); • the return address area (40mm down from the top and no less than 75mm from the right); • the ‘Tag Code Zone’ (referenced on the longest edge of the Large Letter, 33mm up from the bottom right corner and covering an area 30mm high and 110mm long – this must include the lateral movement i.e. the excess poly of which 20mm is the maximum permitted); • the ‘Route Code Zone’ (referenced that starts from the bottom edge up to 18mm high, stretching to 130mm in from the right hand edge of your mail piece long – this must include the lateral movement i.e. the excess poly of which 20mm is the maximum permitted); • a ‘frame’ around the perimeter of the Mailing Item (up to 35mm i.e. a mandatory 15mm and the remaining clear area is the excess poly of which 20mm is the maximum permitted Therefore, if for example, your Mailing Item only had 10mm excess polywrap then you would be expected to leave 25mm clear); and • over the edge of the envelope flap. Label and Tag code application areas To allow us to give you as creative a specification as possible we have removed any mandatory requirements specific to areas where our Tag codes or labels and Tag codes will be affixed. The information within this Appendix M will allow you to make an informed decision when it comes to designing your pack design. When you present the Mailing Items in trays, there will be fewer areas where the Mailmark barcode or label with a Mailmark barcode could be applied. This is because the Mailing Items will then only be presented to the machine in one of two ways. However, when mail is bagged it has to then be tipped and trayed at the receiving office and this increases the likelihood of the Tag code or label and Tag code being applied to any one of four areas. In general, if you have a plain paper outer envelope then a Tag code will be sprayed directly onto the Mailing Item and if you have a very creative Mailing Item or if it is polywrapped or in a poly envelope then a label will be applied and a Tag code sprayed onto the label. Please note: • these defined areas relate to how the Mailing Item is presented to the machines, so there may be instances where a label could be applied a little higher or slightly more towards the left than indicated. This applies to polywrapped Mailing Items specifically and is purely because the excess poly around the insert may fold; and • ‘the bottom edge’ of a Mailing Item is always the longest edge on which the Mailing Item will be fed through and presented to the machine. Mailing items are always processed in ‘landscape format’, trayed square Mailing Items are processed with the
Delivery Address Block and Indicium uppermost with the Indicium to the top right.
Trayed Trayed Mailing Items are presented to the machines according to the orientation of the Delivery Address Block and Indicium as follows: • landscape Mailing Items (Figures 22, 23 and 24) - the address will be upright and the Indicium in the top right hand corner; and • portrait Mailing Items (Figures 25, 26 and 27) - will be rotated to lie on one of the longest edges so that the Indicium is vertical in the top left hand corner and the address in a vertical position. Paper envelope, polymer envelope and polywrap items When you tray your Mailing Items, because the orientation of the Mailing Item within the tray affects how it is fed through the machine there will be one possible area where we will apply a label if necessary and spray a ‘tag code’ mark – you must include the ‘excess poly’ to the area below (i.e. add a maximum of 20mm to the right and 20mm to the bottom): • starts from the right hand edge and 33mm from the bottom edge; and • the code application area is 110mm long and 30mm high. Unbagged, bagged or in ALPS When the Mailing Items are in bags or ALPS, then the Mailing Items are presented in landscape orientation. They are only put to the machine along one of their longest edges therefore Tag code marks could be applied in one of two areas for Mailing Items ≥ C5 (162mm x 229mm), or one of four areas for Mailing Items ≤ C5. Paper envelope, polymer envelope and polywrap items When you do not present your Mailing Items in trays, because the orientation of the Mailing Item is not pre-defined there will be two possible areas where we will apply a label if necessary and spray a ‘tag code’ mark - you must include the ‘excess poly’ to the area below (i.e. add a maximum of 20mm to each edge): • starts in from the bottom right hand edge and 33mm up from the bottom edge, is 110mm long and 30mm high; and • starts from the top left hand edge and 33mm down from the top left edge, and is 110mm long and 30mm deep. Please note: For polymer envelopes or polywrapped Mailing Items you will need to allow for any lateral movement when defining the Delivery Address Block location. The assumption must be made that the poly may fold during processing and, should this happen we still need a defined clear area from the edge to ensure the Delivery Address can be read. See Figures 28, 29, 30 and 31.
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