that appears within the corresponding PAF record. Do not use punctuation in abbreviations ‘St’ for ‘Street’ or ‘Rd’ for ‘Road’ • Punctuation may be used in the Mailer Defined Information (MDI) and/or the addressee’s name or the addressee’ title • The preferred address format is where each line of the address element is on a separate line and the postcode must be on the last line of the address. Please note that the requirement for “no other text/information on the face of the mail item that could be construed as an ‘address’ includes areas of an insert which may appear in the window of the mail item arising from the insert movement If an OCR posting has a valid Royal Mail four state barcode applied within the Delivery Address Block, either immediately above or below the Delivery Address, the clear zone requirements for the Delivery Address Block and barcode are as follows: 1 There must be a 5mm clear zone to the left and the right of the Delivery Address Block and the side (above or below) which is not adjacent to the barcode. 2 There must be 2mm, or more, clear zone between the Delivery Address Block and the barcode 3 The barcode is not permitted to fall out of the window and must have the standard 2mm clear zone around the entire barcode
• Addressee Elements – this can now include punctuation • Geographic address – the information in the address must correspond with the information in PAF®. Please note that only punctuation that appears in the corresponding PAF® record may be included The delivery address element must be printed in only one type and size of font
Mailer Defined Information Customers wishing to print MDI as part of the Delivery Address Block may print it as the first line above the delivery address and it may be in a different font and different size from that used in the Delivery Address. The MDI must be on a single line and the first character of the MDI must be left justified in line with the Delivery Address. The data can be in any type face and may comprise of letters, numerals, punctuation marks, ideograms and symbols. Barcodes are not permitted. All spaces between all lines within the Delivery Address Block including the MDI line must be the same. There are no restrictions to the spacing between elements or characters of the MDI provided that it fits on the one line within the Delivery Address Block. Clear Zones There must be a minimum of at least 2mm between the left, right and bottom edge of the Delivery Address Block and window edge. No clear zone is required within the window above the Delivery Address Block, but the Delivery Address must always be visible. Where MDI is printed as the top line of the Delivery Address Block the MDI may tap cleanly and completely, or partially out of the window to the right or top providing that the remainder of the Delivery Address Block, including the addressee name remains completely visible. The Address All lines of the Address Block must be justified left • The extremities of the Address Block must be at least 2mm away from the edge of the label or window • Additionally there must be 5mm clear zone around the Address Block that is free from text, graphics or patterns • Excessively skewed addresses cannot be read • All punctuation must be omitted from all parts of the Delivery Address • Punctuation, if included within the Delivery Address, must remain restricted to the punctuation
See below pictures:
Areas that must not be printed in Customers should leave the following areas clear of any markings. These areas are called ‘clear zones’, and are used by the machines to print and read codes on mail items and locate the address. The address must not encroach into any of these clear zones. • 5mm around the address. • 18mm from the bottom edge and 130mm from the right edge. • A zone 15mm from the right hand edge and 70mm from the bottom edge. • A zone 100mm from the right hand edge and 10mm high; with the zone’s top edge starting 70mm from the bottom edge of the item.
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