Bedes Summer School Student Handbook 2024

Welcome to Bede's Summer School. Read through our Student Handbook to find out more useful information for our students.

Student Handbook

Student Handbook

Windlesham Adventures in English (8–14 years) Young Influencers (11–14 years)

Eastbourne Little Explorers (6–11 years)

Contents 04 06 08 16 19 21 24 25 26 YOUR WELFARE YOUR BEHAVIOUR YOUR SAFETY SAFEGUARDING SAYING GOODBYE KEEPING IN TOUCH

Welcome to Bede's Summer School. We are looking forward to showing you our centres, each one has been chosen for the quality of its facilities and its location. The academic, social and excursion programmes are designed with you in mind and we promise you will have an unforgettable experience. Please take the time to read this handbook before you travel. It has lots of useful information in it. Have an amazing time! – RYAN EDWARDS DIRECTOR OF BEDE’S SUMMER SCHOOL

BEDE’S ETHOS & VALUES

BEFORE YOU ARRIVE

Royal Russell London Explorers (11–13 years) English for the Future (Capital) (13–17 years) Football Camps UK (11-17 years)

Dicker English Plus (12–17 years) Pro Dance (12–17 years) Coding & Robotics (12–17 years) Zoology & Animal Management (14–17 years) Football Camps UK (12–17 years)

YOUR STAY AT BEDE’S

Lancing English Plus (13–17 years)

Brighton English for the Future (Coast) (15–17 years) Pathways to Higher Education (16–20 years)

FACEBOOK Bede’s Summer School youtube /Bede’s Summer School

instagram @bedessummernews square-x-twitter @bedessummernews

linkedin Bede’s Summer School

Bede’s Summer School

Student Handbook

Our Values BE COMPASSIONATE Because a caring community fosters belonging. We expect our community to show kindness to people of all ages, genders and ethnicities, maintaining campuses where every person feels joyful and energised.

BE CURIOUS Because wisdom can be

BE COURAGEOUS Because fortune favours the brave. We challenge our community to stand up for what is right, providing them with a safe environment where they can take bold action in pursuit of brilliance.

BE CONSCIENTIOUS Because dedication is a spearhead of success. We ask our community to throw themselves wholeheartedly into every endeavour, taking responsibility for their journey and inspiring others to do the same.

found off the beaten track. We encourage our community to discover unlikely passions and hidden niches, releasing them into a wealth of

opportunities inside and outside the classroom.

Bede’s Ethos & V alues

Our Mission We continue to craft a more joyful education. • Cultivating a vibrant learning experience, motivating us to pursue our individual best. • Providing a festival of opportunity, enabling us to discover new passions and develop new talents. • Building a kind-hearted community, inspiring us to enhance the lives of others. Our Aim At Bede’s Summer School, our aim is to provide an amazing and unforgettable experience for all our students. By carefully developing their academic, social and personal skills, we ensure that every student leaves Bede’s with a new confidence in themselves, in their English abilities and a better understanding of different cultures.

Bede’s Summer School

Student Handbook

Before you arrive

Additional items Academies: (Some academy sessions may take place during free time or run into free time.) ITEMS TO BRING Adventure & Water Sports Old clothes and trainers that can get wet Basketball Skills Trainers ACADEMY

Expectations You can expect from Bede’s: • Friendly and happy staff • A safe campus • Lessons that will improve your English • A good variety of sports, activities and academies • Help if you have a problem

We expect you to: • Be friendly to all students and staff • Speak English as much as possible • Actively participate in all lessons • Be on time • Look after your things • Limit the use of your mobile phone to free time and when needed

Leggings Loose trousers or tracksuit bottoms Golf shoes or trainers Golf clubs (provided if required) Strong shoes (with heel) or riding boots Riding trousers Riding hats are provided

Contemporary Dance

Golf

Horse Riding

Photography

DSLR camera (provided if required)

Rugby Skills

Long socks and stud boots

Clean trainers Tennis racket (provided if required)

What to bring

Tennis

Main items: • Ticket (flight/train) • Passport • Visa (if required) • Letter of Consent to Travel

Everyday clothes: • Underwear/socks • T-shirts/shirts • Jeans/trousers/skirts/dresses • Shorts • Pyjamas • Trainers and shoes (suitable for rain) • Swimming costume • Warm jumper

Specialist Courses:

COURSE

ITEMS TO BRING

Leotards and tights (pink and black tights) Soft ballet shoes Clean gym trainers Gym shorts, leggings or tracksuit bottoms for body-conditioning, pilates, aerobics Football boots (preferably mould and studs, we do not recommend wearing new boots due to blisters) Astro Trainers/Trainers Shinpads Gloves, hat, rain jacket

• Travel adaptor • Payment card General items: • 2 x Towels (for shower and swimming) • Toiletries (shampoo, shower gel, toothbrush, toothpaste and hair brush) • Small umbrella • Refillable water bottle for activities and excursions. Bede's is committed to reducing single use plastic waste. BED LINEN IS SUPPLIED

Pro Dance

• Warm coat • Rain jacket

LALIGA Camps UK

Don’t forget to write your name in your clothes

Bede’s Summer School

Student Handbook

Your First Day Bede's staff will take you on a tour of the campus and invite you to join in some of the sports and games that are organised for you. You will also receive a timetable so you know the schedule. Dinner is usually at 6pm.

Your stay a t B ede’s

Once you have unpacked and settled in you may want to rest if you have had a long journey but we encourage you to be sociable. Some students may be on an excursions so the campus might feel quiet at first so be curious and take time to explore it and speak to the staff and other students.

When you arrive TRANSFER SERVICE

Valuables We will ask if you would like to keep any valuables in the centre office to keep them safe. Bede's cannot accept any responsibility for lost or damaged belongings that are not stored securely. Pocket money & pre-paid cards You do not need any money when you are at school but you might want to bring some to buy drinks, snacks and souvenirs. We strongly recommend that you use a pre-paid debit card, Google Pay or Apple Pay so that you don't need to carry cash. This way is safer, more convenient (your parents can top up your card!) and if you do bring cash to the centre we can't take responsibility for it. In addition, most places in the UK are now cashless. Medication If you bring medication to the campus, we will keep it safe for you so please hand it over to staff when you arrive. They will keep it in the Medical Centre and the nurse or one of the welfare staff will give it to you when you need it. If the medicine is prescribed by a doctor we will need a copy of the prescription translated into English so we can check how much you should take and how frequently you should take it. If we have any concerns about the medicine or your health then we will contact your parents as your wellbeing is our main priority. Phone home with internet access Every student is given a personal log in and password for wi-fi. It is a good idea to contact your parents to let them know you have arrived safely. Some of our centres are in the country side where telephone reception is poor so you may need to find a spot on campus where there is a signal. Bede's ID card We will give you a personalised name-badge (that is why we ask you to provide a photo) which you should keep with you at all times. If you lose it we may charge you £5 for a new one.

Bede's staff will be waiting to meet you at the Arrivals exit point. They will be wearing a blue or black Bede's t-shirt and a high vis vest. They will also be holding up a Bede's sign to catch your attention. Don't worry if you don't see a Bede's member of staff, go to the meeting point (listed below) and wait there. We are very busy on transfer days and we might be dealing with another student. In the unlikely event that you are still waiting, go to the Airport Information Desk and ask for help to call the Bede's Transfer number +44 7734 571359 and someone will come to find you. It is a good idea to contact your parents when you are on your way to the centre so they know you are safe. Meeting points:

Accommodation BOARDING HOUSES

STAFF ACCOMMODATION Whilst staff are accommodated in the same houses as students, you will never share the same bedroom. If bathroom facilities are shared then staff and students are allocated specific times to use them. Please respect those times. DAMAGES You must look after your bedroom and keep it clean and tidy. Rooms are cleaned at least twice a week by the centre staff but they can't do it well if the rooms are messy. If you break something or damage property or equipment belonging to the school or another student then we will charge it to your parents. LAUNDRY Laundry is done once or twice a week, usually one white wash and one colour wash. Put your clothes in a laundry bag or washing basket and when the washing has been done and dried, we will return it to you. Your House Parent will let you know when the washing days are for your House.

Students stay in boarding houses and we take into factors such as your age, nationality and bedroom availability to decide where to place you. BEDROOM POLICIES We want you to meet new people and have the opportunity to make new friends and speak English together so we do our best to place you with students your own age. Normally, students aged 6-10 years stay in larger bedrooms with at least one other student from the same country. Older students usually share a bedroom with two or three others students, of different nationalities. Students at Brighton University campus stay in single rooms. BEDROOM REQUESTS If your parents tell us in advance sometimes we can place you with a friend or family member; however, once you have arrived on campus it is more difficult to arrange. If you are unhappy with your bedroom speak to one of your House Parents and we will try to help. Sometimes it just takes a little time to settle in and then you realise how great your room mates are.

• London Gatwick Airport North – PRET (Arrivals) • London Gatwick Airport South – PRET (Arrivals)

• London Heathrow Airport T2 & T3 – WHSmith (Arrivals) • London Heathrow Airport T4 & T5 – Costa Coffee (Arrivals) • St Pancras – M&S Simply Food by Eurostar Ticket Offices CHECK IN When you arrive in centre you will be welcomed by the Centre Director and their team. They will offer you something to eat and drink if you are hungry and show you to your room so you can unpack. First though we need to go through some check in procedures. Travel documents You will need to hand in your passport and travel documents on arrival. We will keep them safe for you until your departure.

Bede’s Summer School

Student Handbook

Meals FOOD It is important to understand that the food served at Bede’s will not be the same as you have at home. As there are students from lots of different countries, the menu at Bede’s is a mix of English and International food. There are always two hot choices available for lunch and dinner and there is always a salad bar. In addition, there is always a vegetarian option at meal times. Having different food is part of being in another country and being at Bede’s is a great opportunity to try some new, typically English dishes. There will also be a small snack and drinks at morning break and in the evening after activities, for example: a piece of fruit, a cereal bar, biscuits, a doughnut or a small sandwich. You must go to all meals. Bede’s staff will help you to find things to eat if you don’t recognise the food Sample Daily Menu

Lessons PLACEMENT TEST

LEVELS There are eight levels from Complete Beginner to Proficiency

After arrival, you will sit a placement test with three sections: speaking, grammar and writing. The tests take about 1½ hours to complete in total and they are marked by Bede’s teachers. The results of the three components form the basis

COMMON EUROPEAN FRAMEWORK

LEVEL

for creating the different classes. HOW CLASSES ARE CREATED

Complete Beginner

Beginner

We take many factors into account when creating classes: your age, your first language and your English level. If you think your class is too easy or too difficult then speak to your teacher who will speak to the Academic Manager to see how best we can help. Moving to another class is sometimes possible but we may have a very good reason for placing you where you are. The teacher might be able to change something in the class which will improve your experience but we can't help unless you tell us the problem. MATERIALS We will give you a Bede's notebook and folder to organise the materials you use in class. Please look after them. If you keep your notes organised, it will help you to remember what you have learnt and revise for the weekly progress test.

A1-A2

Elementary

Pre-Intermediate

Intermediate

Upper Intermediate

Advanced

Proficiency

PROGRESS TESTS Each week, you will be given a short test by your English Skills teacher to monitor your progress and make sure you have understood what has been taught in that week. CERTIFICATE AND REPORT In the Leavers’ Ceremony at the end of your stay, you will receive a Course Certificate and an Academic Report from your English Skills teacher.

BREAKFAST

LUNCH

DINNER

Spaghetti bolognese Vegetable curry and rice Garlic bread or poppadoms Salad bar Chocolate cake Fruit Water

Roast beef or chicken Vegetarian lasagne Roast potatoes Carrots and cabbage Salad bar Cheese and biscuits Water

Choice of cereals and milk Selection of breads and pastries Toast, butter and jam Scrambled eggs Fruit Orange juice Tea and coffee

ALLERGIES Please let us know if you have any allergies or specific dietary requirements. We are happy to cater for nearly all allergies and dietary requirements as long as we know in advance.

If you have any questions about meals before coming to the UK, please email us at summer.school@bedes.org

Bede’s Summer School

Student Handbook

Types of Lessons ENGLISH SKILLS / ENGLISH FOR THE FUTURE These lessons are based on Bede’s syllabus and are designed to improve your overall language abilities, extend your vocabulary and pronunciation and enhance your understanding of grammar. STORYTIME Working on a different children’s story every day, these lessons develop your listening skills, extend your everyday vocabulary and stimulate creativity. EXPLORATIONS / LONDON EXPLORATIONS These lessons use CLIL methodology to enhance your general knowledge as well as your language skills, and are based around the following subjects: science, environment, ecology, space, energy, geography, technology and history. ADVENTURE ACTIVITIES These sessions offer practical lessons outdoors, focussing on productive and receptive communication skills such as orienteering, problem-solving, survival skills or bushcraft activities.

EXAMS As part of your course, you might have booked an exam course. Exam preparation classes will take place instead of the following lessons:

FUTURE THINKING These sessions aim at developing your debating and critical thinking skills. 21ST CENTURY SKILLS These task-based projects are designed to develop the following skills to help you reach your full potential: collaboration, communication, creativity, critical thinking (the 4Cs), imagination, information literacy, problem- solving teamwork. ENRICHMENT These lessons are based on authentic materials and are designed to improve your receptive and productive skills as well as broaden your cultural knowledge of the UK and the places you will visit during excursions. RESEARCH PROJECT / PROJECT FOR THE FUTURE You will be asked to work in groups and do research around a weekly topic and turn your findings into a project which you will present to your peers by way of a sketch, performance, poster, news story or short film, developing not just your English but also your interpersonal skills.

DEDICATED MINIMUM EXAM PREPARATION

CENTRE

EXAM

LEVEL REQUIRED

EXAM PREPARATION INSTEAD OF

Dicker

B1 Preliminary

B1 (Intermediate)

min 25 hrs/2 weeks

English Skills & Enrichment

Lancing

B2 First

B2 (Upper-Intermediate) min 25 hrs/2 weeks

English Skills & Enrichment

Lancing

C1 Advanced

C1 (Advanced)

min 25 hrs/2 weeks

English Skills & Enrichment

Eastbourne

Trinity GESE

A0-B1

min 5 hrs/2 weeks

Storytime

Brighton

IELTS

min. B1

min 30 hrs/2 weeks Academic English & Communication Skills

Afternoons On non-excursion days, sports and and activities take place after lessons. • Sports on offer might include: football, tennis, basketball, squash, badminton, rounders, volleyball and cricket. • There are always some non-sport options available such art, drama, dance, fitness or recreational activities such as chess or origami. • Some activities, e.g. indoor climbing, may take place at specialist venues nearby. • Academies take place instead of general afternoon sports/activities. At some centres, we will ask you to choose your afternoon activity at the start of the session. At others you will be asked to sign up in advance. The activity staff will let you know which system we are using in your centre. Some activities such as indoor climbing or swimming are only available for a limited number of students, so you will be asked to sign up in advance. If you haven't taken part in an activity yet, then we will give you priority.

Evenings Social events in the evenings are for everyone and it's time to make new friends and have fun. It might be a disco, karaoke or a house competition. Social Events may include: • Bede’s Got Talent • Disco • Fashion Show • House Competitions • Karaoke • Messy Games • Mini Olympics • Music Quiz • Nerf Wars • Pantomime • Photo Scavenger Hunt • Treasure Hunt

Both afternoon activities and evening social events are compulsory which means you must take part. You will enjoy your stay much more if you get involved.

Bede’s Summer School

Student Handbook

Excursions Excursions are visits to places of interest. They are a great way for you to see more of England and learn something about the history and culture of this country. You will also have the chance for some free time and to do some shopping. For your safety, we adopt the following policy about supervision:

TUESDAYS | WEDNESDAYS | THURSDAYS Trips are a half-day afternoon visit (full-day at Windlesham on Wednesdays) and may involve visiting a local place of interest, in a nearby town or an off-site activity. Examples include Battle Abbey, Brighton Museum & Art Gallery and Seven Sisters Country Park. SATURDAYS Saturday trip is an educational trip to London. You might go to a palace, a museum or a cathedral; the excursion may also include a London Tour. Some examples are: Tower of London, Buckingham Palace and Natural History Museum. A sightseeing option in London is offered every week. SUNDAYS Sunday excursions are a more relaxed visit. You will visit a local town or seaside resort where there is time to relax on the beach, walk along the promenade, go to the pier or go shopping for presents or souvenirs. Examples are: Brighton, Chichester, Eastbourne, Hastings, Portsmouth and Worthing.

AGE POLICY

You will be accompanied and supervised by Bede’s staff at all times. You will be allowed some free time away from the staff, but must stay in groups of at least three students, unless your parents did not consent to unsupervised free time.

6–12

13–17

No exception can be made to this policy, even if parents give their consent. Excursions take place on Saturdays and Sundays. There are also midweek trips on Tuesdays, Wednesdays or Thursdays, depending on the centre you are in.

Free time You have some free time every day in the afternoon and evening after activities when you can relax with your friends and practise your English. You can also use the internet to contact your family and friends back home. If you prefer to be active, you can borrow some sports equipment and organise a game of tennis, football or basketball with other students or with the staff. Here is what you can and cannot do during your free time:

Your voice Bede’s will collect your ideas, suggestions and feedback during your stay – your opinion matters! ARRIVAL QUESTIONNAIRE We will ask you to complete a short online questionnaire, usually on the Tuesday of your first week. ACADEMIC TUTORIALS You are invited to attend a one-to-one tutorial with your English Skills Teacher every Friday during free time to discuss your progress in class. STUDENT VOICE A number of elected student representatives will meet with the Managers of the course every week to give their feedback, make any requests and discuss any issues. DEPARTURE QUESTIONNAIRE We will ask you to complete a longer online questionnaire at the end of your course, usually on the Friday of your last week with us.

Excursions are compulsory which means you must take part. You will enjoy your stay much more if you get involved.

CHECK-CIRCLE CAN

TIMES-CIRCLE CANNOT

Leave the centre on your own Run about the centre making

Go to your bedroom and rest or sleep Go to a common room and talk to your friends Use the internet Borrow sports equipment such as tennis rackets or pool cues Ask the staff to organise some extra sports Talk to the staff Phone home

too much noise Cause problems with other students Enter accommodation of the opposite sex

Bede’s Summer School

Student Handbook

If you feel sick

TIME

WHO TO TELL?

If you feel sick when you get up If you feel sick during the day If you feel sick during the night

See your House Parent

See the Nurse, Welfare Manager or your House Parent

See your House Parent or find any staff member

If you have a headache or a sore throat, the Nurse or Welfare Manager is allowed to give you basic non- prescription medicines, for example, paracetamol, throat lozenges or cough syrup. If you need to see a doctor, we will book an appointment for you, usually the same day or the next day. Sometimes it is necessary to pay for the doctor’s visit – in this case, the money will be taken from your pocket money. If there is an emergency, we will call an ambulance. Medical and dental care If you would like to make an appointment with a doctor or dentist whilst staying at Bede’s Summer School, please see the Welfare Manager who will organise this for you.

Your welfare

Contact with your family PHONE CALLS You can use your mobile phone at designated times to call your family and friends, and it is also possible to buy a UK sim card to phone home if you do not have roaming. If your parents wish to phone you at the centre, they should speak to the Welfare Manager to arrange this. If you need any help making or receiving phone calls, see the Welfare Manager. EMAILS You can use the centre computers during your afternoon free time to access your emails. Your parents can also contact the staff by emailing the centre email address. VIDEO CHAT You can also communicate with friends and family via video chat at most of our centres. Ask the Welfare Manager or your House Parent for details and help if you need it. RECEIVING POST Your parents can send you letters and parcels during your stay at Bede’s but they must make sure they send them to the correct centre address (not to Head Office, please see page 26). Any post must be clearly labelled with your name and Bede's Summer School in the addressee line. Bede’s is not responsible for any missing or lost post.

Life in the UK The UK is a safe country; however, when you go off campus, be careful with your pocket money and any valuables you may be carrying. In the UK, people drive on the left. Always look BOTH ways when crossing roads. When you are in the UK, you are subject to UK laws. If you are unsure, please speak to Bede’s staff. The UK weather can be unpredictable, please be prepared for very hot and very wet days and always check the forecast! If you have a problem If you have a problem, you should speak to a member of Bede’s staff straight away. If your problem is not resolved by the staff quickly, you should speak to the Centre Director. HOUSE MEETINGS You will have three meetings each day with your House Parent. Use them as an opportunity to share any concerns, needs or problems you might have.

VISITORS If your parents or family friends are in England and want to visit you during your course, they must contact the Centre Director in advance to organise this. The procedure is: 1. Parents speak to the Centre Director to request a convenient time to visit. 2. Parents send official notification (by letter, or scanned email) to confirm the visit. This must be signed by the parents. 3. When the visitors arrive, they must report directly to the Centre Office, show their identification and complete the Visitor’s Form. 4. All visits (on-site and off-site) are authorised at the sole discretion of the centre management and the times agreed must be respected. Religious worship If you would like to pray at the centre or if you would like to visit a place of worship during your stay with us, please see the Welfare Manager who will organise this for you.

Travel insurance is included in the fees. Please visit our website to find out more about student travel insurance policy.

PROBLEM

WHO TO TELL?

Problem with your room See the Welfare Manager Problem with your class/level See the Academic Manager Problem with the activities See the Activities Manager Problem in your house See your House Parent Problem with the food See the Welfare Manager Serious problem See the Centre Director

Bede’s Summer School

Student Handbook

Bullying Bullying is causing emotional or physical harm to other people. Bullying can be: Verbal (Saying or writing mean things) • Calling people names • Playing cruel jokes on people • Threatening people Social (Harming someone’s reputation) • Ignoring people • Embarrassing people in public • Telling other people not to be friends with someone

Your behaviour

Physical (Hurting a person’s body or possessions) • Pushing • Kicking, punching and hitting • Taking or hiding someone’s things

Cyberbullying Involves posting hurtful or threatening messages on social media such as on Facebook, Instagram or Twitter. This is also a form of bullying and will not be tolerated at Bede’s.

Mobile phone policy Your access to your mobile phones, tablets, games consoles and laptops is restricted during your stay at Bede’s in order to: • Encourage you to interact face-to-face with other students and staff • Ensure you concentrate in meetings, lessons and all leisure and recreational activities • Minimise safeguarding risks and minimise the

If you or your friends are being bullied by someone, tell us immediately .

If you are bullying other students or treating them badly in any way, this is what will happen: • The Welfare Manager will speak to you immediately and tell you that any form of bullying must stop. You will be told that any recurrence will be treated very seriously. • You will be encouraged to apologise to the student and the Welfare Manager will monitor the situation carefully. • The student who has been bullied will be told that the matter has been dealt with and that bullying will stop with immediate effect. • If bullying continues, you will receive a final warning from the Centre Director and your parents will be informed of the situation. • If there is another incident of bullying, or if there is any suggestion that bullying is continuing, you will be expelled from the centre. If you bully someone, you can be expelled.

risk of cyberbullying and peer-on-peer abuse • Provide an opportunity for you to detox from the digital world during your stay at Bede’s • Allow you to be fully immersed in the Summer School community

To help us achieve our objectives, this table shows when you are allowed to use/have access to your mobile devices:

LESSON BREAKS

LEISURE ACTIVITIES

TRIPS & EXCURSIONS

CENTRE

MEAL TIMES LESSONS

MEETINGS

FREE TIME

OVERNIGHT

Eastbourne

ban

CHECK-CIRCLE

EXCLAMATION-CIRCLE

ban

Windlesham

ban

TIMES-CIRCLE

ban

CHECK-CIRCLE

EXCLAMATION-CIRCLE

ban

Royal Russell

TIMES-CIRCLE

CHECK-CIRCLE

EXCLAMATION-CIRCLE

TIMES-CIRCLE

Dicker

TIMES-CIRCLE

CHECK-CIRCLE

EXCLAMATION-CIRCLE

TIMES-CIRCLE

Lancing

TIMES-CIRCLE

CHECK-CIRCLE

EXCLAMATION-CIRCLE

TIMES-CIRCLE

Brighton

TIMES-CIRCLE

CHECK-CIRCLE

EXCLAMATION-CIRCLE

TIMES-CIRCLE

ban \ Students do not have access to their phones. TIMES-CIRCLE \ Students have access to their phones, but may only use them if necessary or when requested to.

EXCLAMATION-CIRCLE \ Students have access to their phones, but may only use them in an emergency. CHECK-CIRCLE \ Students can use their phones.

Bede’s Summer School

Student Handbook

Students' behaviour The school rules are designed with everyone's safety and well-being in mind. We would like you to have an unforgettable experience at Bede's Summer School and your behaviour will greatly contribute to it. Fantastic students will: • attend meetings and roll calls • participate in lessons, activities and excursions • be polite to all staff and students • help other students if they have a problem • keep their bedroom clean and tidy • turn their mobiles off in class and activities.

Prevent Bede's Summer School will promote the values of democracy, the rule of law, individual liberty, mutual respect and tolerance for those with different faiths and beliefs. We will teach and encourage pupils to respect one another and to respect and tolerate differences, especially those of a different faith or no faith. We will ensure that all our teaching approaches help our pupils build resilience to extremism and give pupils a positive sense of identity through the development of critical thinking skills. We will ensure that all Bede's staff are equipped to recognise extremism and are skilled and confident enough to challenge it. Care of students All students will receive a safety induction, relevant to their age and needs, on arrival at Bede’s, which will cover:

Bede's will recognise your efforts and achievements if you do exceptionally well in the area of one of our values: • Be Compassionate • Be Courageous • Be Curious • Be Conscientious You will receive a certificate and an award to show special recognition. However, you will not have a great experience if you break the rules – and there will be consequences, depending upon how serious the offence is. There is a three step system, so the first offence will result in a warning, and if the behaviour escalates or is very serious, we will inform your parents and if necessary you will be asked to leave. The behaviours and consequences illustrated here are intended to be an example only.

Your safety

Ratios ACTIVITIES AND TRIPS At Bede’s, the minimum staff: student ratios for all scheduled activities are as follows;please note that when necessary, the staff ratio will be higher.

Bede’s Behaviour Policy is available on our website and can be downloaded here.

CONSEQUENCE

AGE

RATIO

MISS FREE TIME

REMOVE FROM EXCURSIONS

BEHAVIOUR

CENTRE DIRECTOR WARNING

SEND HOME

STAFF WARNING

REMOVE DEVICE

6–7 years

1:6

TASK

• Pastoral care • Personal safety and the care of valuables

Parents informed

8–10 years

1:10-15

Be late for a meeting, lesson or activity

CHECK-CIRCLE

• Accident reporting and First Aid • Medical and personal insurance • Compliance with the law • Prevent First aid

11+ years

1:15–20

Use mobile device when not permitted

CHECK-CIRCLE

Drop litter

CHECK-CIRCLE

ACCOMMODATION At Bede’s, the minimum staff: student ratios at night in the boarding houses are as follows; please note there will usually be more staff than the minimum requirement.

Keep bedroom untidy

CHECK-CIRCLE

Be rude to students or staff

CHECK-CIRCLE

Use bad language/gestures

CHECK-CIRCLE

All Bede’s centres are equipped with First Aid kits which are easily identifiable by their green cross sign. Every Bede’s centre has a number of staff who are First Aid trained and there is always at least one First Aider on duty. If you have an accident or require any first aid, you can ask any Bede’s staff member to help you – they will contact one of the Bede’s First Aiders who will treat you in the first instance. In an emergency, any Bede’s staff member can call an ambulance. After treatment, the Welfare Manager will make sure you receive any aftercare you need. You must report any accidents that harm either you or other students to any staff member as soon as you can.

AGE

RATIO

Damage school property*

CHECK-CIRCLE

6–11 years

1:15

Bullying/peer-on-peer abuse

CHECK-CIRCLE

12+ years

1:20

Steal or shoplift

CHECK-CIRCLE

Buy, possess, use or supply cigarettes/ e-cigarettes

CHECK-CIRCLE

CHILD PROTECTION POLICY Bede’s Summer School is committed to safeguarding children and young adults.

Buy, possess, use or supply alcohol

CHECK-CIRCLE

Buy, possess, use or supply drugs

CHECK-CIRCLE

Use physical violence

CHECK-CIRCLE

You can download Bede's child protection policy by scanning the QR code.

Break the law

CHECK-CIRCLE

*Pay for repair/replacement

Bede’s Summer School

Student Handbook

Emergency contact details Bede’s must have parent/guardian contact details and next of kin details for all students in case of emergency. If these details change, parents/guardians or their representative must inform Bede’s as soon as possible. If Bede’s has not received emergency contact details in

Electrical & electronic items

Fire safety FIRE EVACUATION

FIRE PREVENTION It is important that we do everything we can to reduce the risk of fire: 1. Do not use irons or similar items in your bedroom. Speak to your House Parent if you would like to iron your clothes. 2. If you use hair straighteners, do not put them on a carpet or bed when hot and make sure you unplug them after use. 3. Do not plug more than one electrical item in one socket. 4. Always use an adaptor if your item has a different plug from the one we use in England. 5. Do not attempt to change fuses yourself. See your House Parent. 6. Keep Fire Doors closed – if you see a Fire Door that is open all the time, speak to a member of staff so they can find out who is leaving it open. 7. Do not block Fire Exits. 8. Keep bedroom floors clear of luggage so that you can get out quickly if you need to.

During your stay with us, it is very important that you know what to do in case the fire alarm goes off, so please familiarise yourself with these steps: 1. When you hear the alarm (a loud bell sound), stop what you are doing immediately. 2. Leave the building immediately by the nearest Fire Exit and go to the Assembly Point. DO NOT stop to collect any of your belongings. DO NOT use lifts. DO NOT go back into the building for any reason. 3. If all Fire Exits are blocked, close all the doors and windows and wait for help. 4. At the Assembly Point, gather around the staff member in charge whilst the register is taken. 5. Wait calmly and quietly with the staff member. DO NOT wander off to speak with your friends because the staff might think you are missing. 6. Only enter the building again when you have permission from the staff or from the Fire Service.

This policy covers items that need to be charged with electricity such as mobile phones, laptops and tablets used by students at Bede’s. These items and their charging equipment will be checked on arrival for safety and monitored regularly by Bede’s staff. Please ensure you only bring the correct chargers and cables and that they are in good, safe working order. Bede’s staff may remove any items they consider to be unsafe in the interest of electrical and fire safety. Bede’s permits use of personal electrical/electronic items on the following basis: • Devices are used in school at your own risk • You are responsible for the safe upkeep and protection of their devices • Neither Bede’s nor the host school will be responsible for personal devices which are damaged or lost whilst at the Summer School • Neither Bede’s School nor the host school will provide technical support for personal devices. Site security Comprehensive procedures are in place for handling a security or safety emergency:

advance, we will ask for them during check in. Preventing terrorism

Terrorist attacks are very rare in the UK. In the rare event of a firearms or weapons attack, remember the three words: RUN. HIDE. TELL. RUN To a place of safety. This is a far better option than to surrender or negotiate. If there's nowhere to go, then... HIDE It's better to hide than to confront. Remember to turn your phone to silent and turn off vibrate. Barricade yourself in if you can. Then finally and only when it is safe to do so... TELL The police by calling 999.

9. Never play with safety equipment such as Fire Extinguishers, Fire Alarms or Smoke Detectors.

Never enter a building if the Fire Alarm is ringing.

• At the airport on arrival or departure • At any Bede’s centre • In the vicinity/local area of the centre • On trips and excursions

Bede’s staff will show you the quickest escape route from your bedroom when you arrive. Additionally, Bede's Summer School will complete a fire drill each week in each centre for your safety.

This includes procedures for verifying the whereabouts and safety of students, group leaders and staff, communication with group leaders, staff, students, their parents and representatives.

Bede’s Summer School

Student Handbook

Safeguarding Bede’s has a responsibility to safeguard and promote the well-being of all the children and young adults attending the Summer School. It does this by: • Providing safe and effective care for students • Looking after students' physical health and mental well- being • Protecting students from any form of maltreatment from staff, visitors or other students • Supporting vulnerable students • Taking prompt and effective action in case of any concerns. PRIVACY & SECURITY 1. Students must not disclose their username or password. 2. Accessing or hacking restricted areas of the school network is forbidden. 3. Students must not take/share/distribute photos or videos of other students without their consent.

DIGITAL COMMUNICATION 1. Internet use during lessons must be for educational purposes only. 2. Students must not use VPNs or any other means to bypass the school’s filtering system. 3. Using the internet/school network to obtain, store, print, display or share any material which is obscene or abusive is forbidden. PEER-ON-PEER ABUSE Students who maltreat or abuse other students will not be tolerated at Bede’s. • Bullying/Cyberbullying (see page 18) • Physical violence • Sexual harassment/violence • Sexting (sharing indecent images) • Initiation/hazing activities Any incidents of abuse will have very serious consequences.

Saying goodbye

When you leave PACKING

LOST PROPERTY Bede’s is not responsible for your lost property. If we find it, we can post it home to you but your parents will be charged

Your House Parent will tell you when you need to pack your suitcase. Make sure you pack all of your clothes and personal belongings and make sure you have not left anything in the laundry. Check your wardrobe, drawers, shelves and also under your bed! If you need any help with your packing, ask your House Parent. LEAVERS’ CEREMONY There will be an official Leavers’ Ceremony on your last evening where the Centre Director will present departing students with your course certificate, English report, and any awards or prizes you may have won. Do not forget Make sure you take with you: • Your Bede’s notebook, folder and all of your classwork • Your course certificate, English report and any special achievement certificates • Any souvenirs and presents you have bought • All your clothes and personal belongings

for the service. CHECK OUT

Make sure you arrive at the office at the correct time to check out; if you need to get up very early, the staff will wake you up. Checking out means: • Signing the check out form

• Collecting your tickets and passport • Collecting any medicines you are taking • Collecting any valuables DEPARTURE

Designated Safeguarding Leads If you have any reason to feel uncomfortable at Bede’s and you do not want to speak to a member of staff at your centre, you can contact one of the following people:

NAME

ROLE

PHONE NUMBER EMAIL

Bede's staff will take you to the airport/station in plenty of time to check in for your flight/train. They will help you with your bags and with the check in process. They will then take you to passport control, but they are not allowed to enter the airside waiting lounge. A Bede’s representative will wait at the airport/station until your flight/train has departed. EXTRA CHARGES Bede’s is not responsible for paying any excess baggage or UM (Unaccompanied Minor) charges. Make sure your suitcase is not overweight as excess baggage can cost up to £10 per kilo, depending on the airline.

Mrs Annabel Hodge Director of Safeguarding

01323 356678 annabel.hodge@bedes.org

Mr Luke Hart

Designated Safeguarding Lead (Dicker, Eastbourne)

01323 356691 luke.hart@bedes.org

Mr Ryan Edwards Designated Safeguarding Lead (Lancing, Royal Russell) 01323 356692 ryan.edwards@bedes.org Mrs Alicja Penrose Designated Safeguarding Lead (Windlesham, Brighton) 01323 356689 alicja.penrose@bedes.org

• The contact details of your new friends! • Any other awards or prizes you have won

In an emergency, you should speak with the Centre Director, Welfare Manager or any staff member at your centre. This number must only be used in an emergency , if you cannot make contact with the centre or Head Office.

24-HOUR EMERGENCY MOBILE +44 7813 408946

Bede’s Summer School

Student Handbook

Keeping in touch

Who to contact ENQUIRY

CONTACT HEAD OFFICE CONTACT CENTRE

DICKER

EASTBOURNE

Changes to booking

CHECK-CIRCLE

+44 7564 864447 (only operational in the summer)

+44 7871 124931 (only operational in the summer)

Telephone

Changes to transfer details

CHECK-CIRCLE

dicker@bedes.org

eastbourne@bedes.org

Flight delays/cancellations

CHECK-CIRCLE

Bede’s Summer School, Upper Dicker, Hailsham, East Sussex BN27 3QH

Bede’s Summer School, Duke’s Drive, Eastbourne, East Sussex BN20 7XL

Address

My child needs more money

CHECK-CIRCLE

Problem on arrival day

CHECK-CIRCLE

LANCING

WINDLESHAM

+44 7923 928425

Has my child arrived?

CHECK-CIRCLE

+44 7564 864362 (only operational in the summer)

Telephone

Telephone (only operational in the summer) Email lancing@bedes.org

My child is sick

CHECK-CIRCLE

windlesham@bedes.org

Speak to my child

CHECK-CIRCLE

Bede’s Summer School, Lancing College, Lancing, West Sussex BN15 0RW

Bede’s Summer School, Windlesham House, Washington, Pulborough, West Sussex RH20 4AY

Address

HEAD OFFICE Telephone +44 1323 356688 (8am–6pm) Email summer.school@bedes.org

BRIGHTON

ROYAL RUSSELL

+44 7564 864361 (only operational in the summer)

+44 7851 470187 (only operational in the summer)

Telephone

Bede’s Summer School, Upper Dicker, Hailsham, East Sussex BN27 3QH

brighton@bedes.org

royalrussell@bedes.org

Address

Bede's Summer School, University of Sussex, Bramber House, Falmer, Brighton, East Sussex BN1 9QU

Bede's Summer School, Royal Russell School, Coombe Lane, Croydon, Surrey CR9 5BX

Address

24-HOUR EMERGENCY MOBILE Telephone +44 7813 408946 (only operational in the summer) This number must only be used in an emergency, if you cannot make contact with the centre or Head Office. WEEKEND TRANSFER MOBILE Telephone +44 7734 571359 (only operational in the summer) This number must only be used for transfer queries at the weekends.

THROUGH THE NIGHT Residential staff are in houses to support students at all times, including the night. Their rooms will be clearly signposted and you should feel free to approach Bede's staff if they have a serious problem or concern after lights out.

Bede’s Summer School Upper Dicker, Hailsham East Sussex BN27 3QH +44 1323 356688 summer.school@bedes.org bedessummerschool.org FACEBOOK Bede’s Summer School youtube /Bede’s Summer School instagram @bedessummernews square-x-twitter @bedessummernews linkedin Bede’s Summer School #bedessummerschool

To learn more about Bede’s Summer School and our Terms & Conditions, please visit bedessummerschool.org

Cover image: Lancing College

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