University of Lincoln - Health and Safety Compliance Manager

Health and Safety Compliance Manager Candidate Brochure

Contents Page 04 About the University of Lincoln

06 11

The Estate and Estates Team

08 The Team Job Description 12 20 Equality, Diversity,

Working at the University of Lincoln

and Department

Person Specification 18 22 Application Process

and Inclusion Lincoln

2 2

About the University of Lincoln Situated in the heart of a beautiful and historic city, we have established an international reputation for the quality of our teaching and research. Ranked TEF Gold, we were crowned Modern University of the Year in The Times and The Sunday Times Good University Guide 2021. We are listed in the world’s top 150 universities in the Times Higher Education’s (THE) Young University Rankings 2020, hold the maximum five-star score overall in the QS Stars rating system of global universities, and feature in the QS World University Rankings 2021 of the world’s top 1,000 universities. Our current Strategic Plan covers the period 2016-2021 and sets out the institution’s vision and mission, shaping the future direction of our development. One of the most important elements of the Strategic Plan is our University’s Mission – a statement which defines us as: “A university looking to the future where we serve and develop our local, national and international communities by creating purposeful knowledge and research, confident and creative graduates, and a dynamic and engaged staff team.” The Strategic Plan also articulates a Vision for the future that we will be: “… a global ‘thought leader’ for 21st Century higher education. We will be known for addressing the opportunities and challenges presented by the changing world by developing a new approach to education and knowledge development. We will build on our reputation for excellent student engagement which prepares our graduates for their future and we will work closely with our communities to ensure valuable impact from our research to make a meaningful contribution to our world.” 4

Our purpose is to be an outstanding small-city anchor institution, equally committed to excellence in teaching, research and knowledge exchange, with deep regional and international engagement. We are committed to broad civic engagement, exemplified by our role as a founding partner of the Greater Lincolnshire LEP, our contribution to the Local Industrial Strategy, our work with local and global employers and with voluntary and public sector bodies. We generate more than £420 million each year for the UK economy and one in six people of working age in our city of Lincoln are either students or work for the University, whether directly or indirectly. Lincolnshire contains deprived rural, industrial and coastal regions, which has shaped our “local to global” research themes, most notably, a particular focus on global rural challenges. Over the last decade we have opened a new academic school every year, culminating in the establishment of the Lincoln Medical School last year. At Lincoln, we have a broad academic portfolio, organised into four Colleges (Science, Social Sciences, Arts, Business); in the last six years Science has expanded significantly with the opening of new Schools in Chemistry, Mathematics and Physics, Geography and (jointly with the University of Nottingham, 2019) a new Medical School.

The Estate and Estates Department

The University estates comprises 130 buildings providing over 238,000m2 of Gross Internal Area (GIA). The University owns the freehold of 85.7% of the Estate, with the remaining 14.3% being leased. In 2014, the estate was valued at £217m and in 2020 a reinstatement cost assessment returned an overall figure of £340m.

The University has three campus locations: Brayford Campus – The Campus is located on a former railway marshalling yard which had become largely derelict by the 1970s. The site was remediated by the County Council in the 1990s and the Brayford Way flyover constructed

which improved access to the site. The first building was constructed in 1996 (Minerva Building). Since then a modern city centre campus has been constructed, which blends new buildings with the sympathetic restoration of two Victorian railway buildings –a goods warehouse (the University Library building)

and Engine Shed (Students’ Union building). The University has recently opened a purpose-built facility to house the Lincoln Medical School which will be carbon neutral in operation – the first building of its kind in Lincolnshire. 6

Riseholme Park Campus – This is a 400-acre campus to the north of Lincoln set in designated historic parkland devoted primarily to agricultural research. The site is home to the Lincoln Institute of Agri-food Technology (LIAT), a Barclays Eagle Lab and various agri-tech SMEs. It is also home to a working farm.

Holbeach Campus – The Holbeach campus is c.50 miles to the south of Lincoln and is currently comprised of four buildings: Minerva House and the National Centre for Food Manufacturing (NCFM) on Park Road and on the Food Enterprise Zone (FEZ) – the newly completed Centre of Excellence for Agri- Food Technology and Institute of Technology.

Contracts - Manages our major Hard / Soft FM contracts and host of smaller contracts for performance against agreed standards and improving performance. Projects - This team delivers the major capital works conducted around the Estate, including new buildings and large-scale refurbishments. Space Strategy, Planning & Sustainability - This group comprises three smaller teams. The Space team oversee the allocation of all space. They undertake design work and lead on the upkeep of key property information, including floor plans. The Property Team oversee all landlord and tenant relationships on behalf of the University and provide commercial property advice as required. The Sustainability Team work on environmental management across the Estate. This includes a strong focus on energy management and meeting the University’s objectives for the reduction of carbon emissions. Riseholme Park – this team comprises 5 full time staff; the team manages the livestock, oversees the arable land via a farm business tenancy, supports Bishop Burton College staff and student access to the shared facilities / land and maintains the grounds.

The Team and Department

There are currently 50 people directly employed in the Estates Department with other resources contracted-in (e.g. to deliver facilities management, provide legal advice etc.). The outsourced on-site Hard FM and Soft FM contractors employ 31 and 141 staff respectively. The Department is divided into the following teams: Maintenance – manage all aspects of the repair and maintenance of the built estate, i.e. building fabric, mechanical and electrical systems, plant and machinery. Facilities – Manage cleaning, portering, security and car parking. Business Support – Provides administration and finance to the department, manages Planon and customer services including the Estates Help Desk and leads on customer service improvements. Compliance – Manages compliance with property related health and safety legislation and contractors working on the site.

8 8

Interview with Roger Ward, Deputy Director of Estates

Planning a Sustainable Estate to Support a New University Strategy During the next few months, the team will continue to gather the data needed to inform a new Estates Strategy which will complement the new University Strategy. New masterplans will be required for all three campuses and work to scope opportunities and constraints with local planning authorities, other key stakeholders and landowners will start in early 2022. The team will work with colleagues from across the university to shape our estate to support new ways of learning, teaching, carrying out research and working while at the same time providing the best possible student, staff and visitor experience. Take of tour of the city campus by watching the video below.

10 10

Working at the University of Lincoln

At the University staff have access to an attractive and extensive reward and benefits package that enhances both their professional and personal lives. Professional services staff are afforded a generous annual leave entitlement of 30 days that is offered in addition to 14 bank holiday and concessionary days. The University of Lincoln offers the industry-leading range of pension schemes with generous employer contribution levels and a range of extra benefits. Pensions – Human Resources (lincoln.ac.uk)

The University provides a varied and comprehensive offering to aid staff in personal and professional development.

The University provides a varied and comprehensive offering of lifestyle and financial wellbeing schemes to staff. You can learn more about the comprehensive and diverse range of benefits here Benefits – Human Resources (lincoln.ac.uk)

Job Description JOB TITLE: DEPARTMENT: LOCATION: JOB NUMBER: GRADE: REPORTS TO

HEALTH AND SAFETY COMPLIANCE MANAGER ESTATES DEPARTMENT AGILE AND ON CAMPUS EF5182 8 DEPUTY DIRECTOR OF ESTATES

Job purpose The Health and Safety Compliance Manager will play a significant role within the University’s Estates Department in the development and delivery of safe working practices to support all areas of the department’s work. The post holder is a key member of the Estates team and will be expected to adopt a flexible working approach and be able to adapt to the demands placed upon the team. The post holder will be responsible for creating an Estates Department Health and Safety strategy for safe working across all aspects of Estates compliance, developing supporting procedures, processes and ensuring suitable training is identified and carried out within the Estates Department. The post holder will possess excellent change management skills and will drive improvement within the Department to capture current and future developments within the University built environment. Leading the Compliance team, the post holder will be responsible for setting and communicating standards and for supporting and advising on the safe delivery of all department activities. Managing in-house and contract staff ensuring health, safety and environmental management is paramount. The post holder will provide high level safety and compliance advice to the Director and Deputy Director of Estates keeping abreast of existing and new legislation affecting the department’s activities. 12

The role will involve the development and implementation of an effective Estates H&S policy and HASMAP system within the Estates Department, therefore contributing to a safe and healthy environment throughout the University. This is a broad remit and recognises that the individual will need to work with all Estates staff from a wide spectrum of professional backgrounds. The post holder will have responsibility to inform the Heads of Estates teams of any unsafe practices which require immediate attention and to provide advice and guidance in respect of the implementation and co-ordination of the University’s Health and Safety policy and procedures. The post holder will apply experience, knowledge and judgement to determine the best approach to complete the priorities as required. KEY RESPONSIBILITIES Management of Estates Department Safety Management System (HASMAP) Using the Health and Safety Management Profile (HASMAP) management standard, lead, develop and maintain robust systems and procedures to effectively manage the safe operations of Estates activities whilst striving for continual improvement. Liaise with key members of the Estates team to align system procedures therefore adopting an integrated management system for Estates activities (i.e. Energy Management System, Environmental Management System). Develop and maintain a system for identifying all safety legislation and other

requirements pertinent to Estates operations. Specific focus on compliance with the following: - • Risk assessments (internal and contractor); • Accident and near-miss reporting; • Contractor management; • Permits to Work; • Fire safety; • Asbestos management; • Construction, Design and Management (CDM) Regulations; • Statutory inspections;

• Internal auditing/KPI monitoring. • Farm safety Lead on the development and implementation of a long term safety strategy pertaining to Estates activities and associated University systems. Management of Health and Safety Compliance Lead on the development, implementation and regular review of departmental health and safety policies and procedures, including the maintenance and auditing of the University Compliance Register. Prepare and deliver an internal audit schedule for the compliance management of health and safety across the built estate. The post holder will lead in the management and implementation of statutory obligations required of the University with particular regard to the following: - • Gas Safety Regulations; • Pressure Systems Regulations; • LEV; • Asbestos Regulations. • Control of Legionella. The post holder will ensure that University systems are constantly evolving to meet the requirements of developing legislation. • LOLER; • PUWER; Provide strategic safety advice and guidance to the Director of Estates, Deputy Director of Estates and Heads of Estates teams, including the dissemination and monitoring of safety working practices. Drive safe working practices with all Estates Contractors, with the authority to stop contractors working in the event of unacceptable risks being taken. Undertake the duties of Responsible Person where required for the discharge of statutory obligations.

14 14

Identify and communicate to Estates SLT any resources required, physical or technical to meet the requirements of the Estates Department Health and Safety Strategy. Provide H&S support and guidance for Estates operations The post holder will develop and apply effective and appropriate safety support, guidance and recommendations to all managers and staff with direct responsibilities for all Estates operations. Ensuring the health, safety and welfare of University employees, students, visitors and contractors are not compromised within the context of the post. Where relevant ensure that all stakeholders, client groups and external bodies are consulted with during the course of works undertaken on behalf of the Estates Department. Liaise with all University contractors and suppliers to ensure optimum safety performance is maintained in accordance with contractual service level agreements. Contribute towards department and University development strategies, aims and objectives. Maintain all necessary records and archives as required by legislation, University requirements and good practice. Team leadership Responsible for the leadership, direction and day to day management of the Health and Safety Compliance Team. Manage all professional and personal development of the team in accordance with University policies. Identify and instruct training requirements which support the department’s Health and Safety Strategy, both within the Compliance Team and the wider department. The post holder must be able to work on their own initiative as well as being able to work within a multi-disciplinary team; therefore, an understanding of the requirements of other trades and professions is essential.

The post holder must be prepared to develop new skills as the post requires keeping abreast of new technological and legislative advancement. CPD will be positively encouraged. Personal development The post holder must be prepared to develop new skills as the post requires keeping abreast of new technological and legislative advancement. CPD will be positively encouraged. Attend conferences and seminars, meeting and maintaining contact with others involved in the relevant specialisms and through taking an active part in appropriate professional and trade bodies. Maintain an awareness of current developments in broad technical areas and take significant responsibility for own personal development. Provide specialist guidance and advice to less experienced colleagues and users to ensure that work is conducted in an appropriate manner. The post holder must be able to work on their own initiative as well as being able to work within a multi-disciplinary team; therefore, an understanding of the requirements of other trades and professions is essential.

Key working relationships/networks

Internal

External

• Director/Deputy Director of Estates • Health and Safety Department • University Senior Leadership Team • Estates and Technology Steering Group • School/Departmental staff members (all levels) • Students • Students’ Union • Finance Department • Human Resources Department

• City of Lincoln Council, Planners and Building Control • Lincolnshire County Council • West Lindsey District Council • Contractors • Consultants • Key suppliers • Commercial partners • OfS • UMAL insurers • Association of University Directors of Estates • BRE • Relevant Professional Bodies; e.g. USHA

• Vice Chancellor’s Office • Recognised Trade Unions

16 16

Person Specification Selection Criteria

Essential (E) or Desirable (D)

Qualifications: HNC/HND/relevant degree qualification

E E E D D

NEBOSH Diploma or equivalent Membership of IOSH CDM Coordinator trained P405 Asbestos qualification

Experience: Providing Health and Safety advice in a construction or facilities management environment Experience of implementing Safety Management Systems Contract administration and management of contractors Experience of sourcing and delivering Health and Safety related training Project Management and supervisory experience Management of Permit to Work systems Skills and Knowledge: Managing a team of staff or contractors Inter-disciplinary understanding and awareness Highly computer literate, e.g. Microsoft Office or equivalent

E E E E

E E E E E E D

Ability to organise self and others Effective problem solving skills

Ability to work under pressure to tight deadlines Knowledge of computer based maintenance and compliance management systems

18 18

Competencies and Personal Attributes: Enthusiastic and flexible approach to work

E E E E E

Effective team member Able to work independently

Customer orientated approach to work Professional courteous manner

Proactive and able to use initiative Business Requirements: Flexible hours to accommodate very occasional evening and weekend work

Full driving licence

Essential Requirements are those, without which, a candidate would not be able to do the job. Desirable Requirements are those which would be useful for the post holder to possess and will be considered when more than one applicant meets the essential requirements.

Equality, Diversity, and Inclusion

We are One Community, with staff and students working together to create an environment in which all people can flourish based on their abilities and their diverse and rich experiences. Equality, diversity and inclusion are essential values for our University to deliver on its civic mission. We are a member of the Race Equality Charter and hold an Athena Swan Bronze Award. However we are not complacent; we know there is much more to do to tackle inequality, prejudice, and discrimination within our own community and wider society. Race Equality Charter The University of Lincoln, UK, has received the prestigious Race Equality Charter Bronze Award for its efforts to tackle racial inequality. The University of Lincoln is 1 of only 21 UK universities to hold the the Bronze Award status from Advance HE, which recognises the work the University is doing to identify and reflect on institutional and cultural barriers facing Black, Asian and Minority Ethnic staff and students. Staff and students from across the University have played a huge part in the University gaining this recognition, including the self-assessment team. The self-assessment team, led by Simon Parks, was comprised of staff and students from across the university community, who directed our approach and gathered intelligence for our submission. The Eleanor Glanville Centre has been instrumental in driving the REC forward and producing the University’s submission and action plan. Looking forward, the University will be establishing a formal committee, ensuring the hard work continues to tackle racial inequality. The University will also be consistently engaging with staff and students from across the University to ensure all voices are heard and all members of our One Community have the opportunity to contribute.

20 20

The Lincoln Equality of Attainment Project (LEAP) We are committed to the equality of attainment amongst all of our students, regardless of background or circumstances. We strive to provide a nurturing and inclusive learning community and a high-quality educational experience for everyone. We, like other UK universities, have identified differential outcomes in student performance between different groups on the basis of race, gender, socio-economic background and disability. This is a University-wide initiative examining the differential outcomes (attainment gaps) and working to address these through a range of initiatives including more inclusive curricula. Access and Participation Our access and participation work reaches out into communities with traditionally low levels of access to higher education. We are a founding partner of LiNCHigher, the Lincolnshire outreach network which aims to raise awareness of, and aspirations to, higher education among local young people. We provide a Foundation Year for many of our undergraduate programmes and actively encourage applications from students from different backgrounds. Our sponsorship of the Lincolnshire Educational Trust (a family of Academy schools in southern Lincolnshire) works to raise educational aspirations and attainment in rural areas, while our involvement in the Lincolnshire Children’s University offers children from all backgrounds the opportunity to enrich their learning experiences. Find out more here Equality and Diversity | One Community | University of Lincoln 21 The Eleanor Glanville Centre The Eleanor Glanville Centre is our department for diversity and inclusion. Aligning with our motto, ‘Libertas per Sapientiam’ (‘Through Wisdom, Liberty’), our interdisciplinary research advances knowledge on critical issues of equality, diversity, and inclusion. The centre is named after Lincolnshire’s Lady Eleanor Glanville, a 17th Century pioneer – and ‘the first woman’ of British natural history. Our One Community Values define our One Community ethos and are a framework to ensure that respectful and inclusive behaviours are at the heart of all we do – for each other, our partners and our customers (internally and externally), both in our thoughts and our actions. Our One Community Values: Equality, Understanding, Listening, Kindness, and Acceptance. One Community Values At the University of Lincoln we are One Community and strive to be kind, patient and supportive of each other.

Application Process

The University of Lincoln is being supported on this recruitment campaign by the search consultancy MRG. To arrange a confidential briefing conversation please contact our advisors David Craven (david.craven@mrgpeople.co.uk / 07932 717 438) or Ben Duffill (ben.duffill@mrgpeople.co.uk / 07976 125 010) of MRG. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages, addressing the Person Specification). Applications should be sent to universityoflincoln@mrgpeople.co.uk The closing date for applications is 16 th January 2022. Interviews will take place 17 th Febuary 2022.

22 22

Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24

Made with FlippingBook Learn more on our blog