E. Application Process – An employee must submit a written sabbatical request/proposal to the appropriate Division Chair/Director/Dean for initial assessment at least ninety (90) days in advance of the proposed start of the leave. The President must recommend the sabbatical leave to the Board of Trustees for approval. F. Content of Proposal – The written sabbatical leave request must minimally address the following questions: 1. What is the specific professional development plan for the requested leave? What does the applicant expect to accomplish. 2. Why is a sabbatical needed to accomplish the desired outcomes? If the request is for more than one semester of leave, please explain why a full year’s leave is needed. 3. How is this activity valuable to the College? Include a statement that demonstrates how the leave request is compatible with the work of the College as represented in its mission, vision, and strategic goals? 4. In addition to a written self-evaluation report of your leave activities, are there other tangible outcomes of your leave (for example, new curricula) that would be of particular benefit to your professional colleagues or students? 5. The granting of a sabbatical includes a financial commitment by the College to continue an employee’s salary and benefits as specified above. If additional financial assistance is requested of the College to support the sabbatical, this information must be explicitly stated inthe leave proposal. G. Conditions – Only one sabbatical should be granted to a qualifying employee ina seven (7) year span. Upon completion of a sabbatical, the employee must agree to prepare a written self-evaluation report concerning the leave activities/accomplishments and return to full-time college service for at least five years or reimburse the College for the gross salary paid during the leave time. A College employee on sabbatical leave will be entitled to receive any incrementsof salary and other benefits for which the employee would normally be eligible from regular full-time service. Time spent on sabbatical leave shall be counted as regular service as it applies to retirement. Sabbatical leaves and one or two- semester leaves of absence without pay (unpaid sabbaticals or mutual consent leaves) will be counted as years in rank toward promotion. However, a leave of absence without pay will not be counted toward eligibility for future sabbaticals. H. Division Chair/Director/Dean Impact Statement – In processing all sabbatical requests in their areas of responsibility the appropriate administrator or academic officer must prepare an impact statement detailing how the employee’s absence would be covered should the sabbatical be approved. The impact statement should also summarize the added financial cost to the College if the leave is granted.
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