Policy No. 8069 Board Approved: April 26, 2016 Revised:
Commercial Solicitation Policy
Hagerstown Community College, as noted in its official vision statement, “is a learner-centered, accessible, life-long learning institution dedicated to student and community success.” The College has the responsibility to provide and maintain a safe and healthy work and learning environment conducive to its mission based programs and services. Accordingly, the College has developed a commercial solicitation policy for the purposes of: 1) preserving the College’s right to permit or prohibit sales and commercial solicitation activities on College property, and 2) to protect the campus community from sales and commercial solicitation activities that are intrusive, unrelated to the educational purpose, or incompatible with normal operations. The general requirements, the sales and commercial solicitation by college and non-college organizations, as well as the responsibilities of the sponsoring units and the vendors are detailed below. Commercial solicitation is prohibited on campus unless it meets the general requirements as defined by the College. This policy applies to commercial solicitation activities conducted on the grounds or within buildings under the control of Hagerstown Community College, including commercial solicitation using the electronic mail network (e-mail). Approved commercial solicitation activities must be substantially and directly related to the College's mission and vision. The term “commercial solicitation” as used here means the sale, lease, rental or offer for sale, of any property, product, merchandise, publication, or service, whether for immediate or future delivery; the distribution or display of printed material, merchandise, or products that are designed to encourage the purchase, use, or rental of any property, product, merchandise, publication, or service; or the oral or written appeal or request to support or join an organization other than a registered student, faculty, or staff organization. Commercial solicitation further means the activity or process of seeking to obtain the support of an individual for a commercial product through persuasion or formal application. 1. General Requirements Approval for commercial solicitation and sales activity will only be considered for those vendors whose products or services meet the following applicable criteria: a) Does not violate federal, state or local law. b) Are not in competition with vendors holding current College-wide contracts. c) Are not duplicative of goods and/or services currently available through established on-campus sources.
d) Do not contradict HCC’s Expressive Activity policy. e) Do not undermine the academic integrity of the College. f) Are not counterfeits of brand name goods.
g) Are not in violation of Hagerstown Community College / State procurement policies. h) Do not pose a threat to the individual making the purchase or to their surrounding environment.
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