2. Sales and Commercial Solicitation by Non-College Organizations There shall be no commercial solicitation conducted on general College property except by vendors with whom the college has contracted for the sale, lease, rental, or offer of said goods and services. Vendors must coordinate commercial solicitation with the individual or unit responsible for such activity. 3. Sales and Commercial Solicitation by Official College Organizations (including Student Organizations), Employees and Students Commercial solicitation for the sale, lease, rental, or offer of goods, services, and/or products on College property shall only be conducted by student organizations, faculty, or staff officially recognized and authorized by Hagerstown Community College or by legally authorized representatives of companies with whom the College conducts business. a) Commercial Solicitation by employees Commercial solicitation by employees for purposes other than direct college related business during regularly scheduled work hours is prohibited. Commercial solicitation during non-work hours (lunch or other break times) by employees is subject to other applicable sections of this policy. Employee fund raisers are only permitted as provided for in the Employee Handbook. Use of the college resources for commercial solicitation or sales is limited to those activities meeting the general requirements outlined above. b) Commercial Solicitation by students Commercial solicitation and/or sales by students on College property are prohibited without the express written consent of the Dean of Student Affairs or designee. This provision does not prevent fundraising by Student Organizations in accordance with the Student Organization Policy and Procedures. 4. Responsibilities of Sponsoring Units or Recognized Student Organizations a) Ensure the presence of responsible member(s) of the sponsoring unit throughout the duration of the activity to include set-up and take-down. b) Ensure that College policies, procedures, guidelines, and regulations are adhered toat all times. 5. Responsibilities of Vendors a) The vendor must be in possession of all permits and licenses required by federal, state, and local law or ordinance, and in compliance with any applicable federal,state, and local laws or ordinances. Obtaining required permits and licenses and knowledge of the applicable laws are the responsibility of the vendors. Failure to be in possession of any required permit or license or to comply with any applicable law or ordinance shall be grounds for denial. b) All off-campus vendors and commercial entities must have departmental/student organization sponsorship.
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