Policy No.: 2025 Board Approved: January 30, 2014 Revised: April 19, 2022
Board of Trustees and President Conflict of Interest Policy
Trustees and the President of Hagerstown Community College in the performance of their responsibilities on behalf of the college desire to avoid any conflict or appearance of conflict between the interests of Hagerstown Community College and any personal interest they may have. To this end, the Board considers it desirable to adopt the following: 1. Trustees and the College President, upon appointment and annually thereafter, shall sign a form which will go to the Board Chair and be retained in Board records,acknowledging their receipt of this statement and disclosing any matter or relationship that a Trustee or President believes could constitute a conflict of interest. 2. Trustees and the President shall disclose any actual or potential conflict of interest on any issue before the Board or Board committee. While the Trustee can be counted in determining a quorum, s/he shall abstain from voting on any matter where a direct or indirect personal or financial interest exists. The Trustee or President may stay in the room for discussion of the topic, but not participate in the discussion unless specifically asked to clarify a point. The minutes shall reflect the disclosure of conflict of interestand abstention from voting on that issue. 3. The potential for conflict of interest exists when actions on behalf of Hagerstown Community College by a Trustee or the President, or any such person’s relative by marriage or blood (or any party, group, or organization in which any such personhas interest) may result in a personal gain to such person. 4. Although it is impossible to list every circumstance, activities including but not limitedto the following, appear to involve an actual or potential conflict and should be disclosed: A. Outside Interests 1. To hold (or have an immediate family member hold) directly or indirectly, a financial interest or any position in any concern with which Hagerstown Community College does business; 2. To compete (or have an immediate family member compete) directly or indirectly, with Hagerstown Community College in the purchase or sale of property or property rights, interests, or services. B. Inside Interests 1. To hold (or have an immediate family member hold) a position with Hagerstown Community College as an employee or contract for goods or services. 2. To accept gifts, entertainment, or other favors (or to have an immediate family member accept gifts, entertainment, or other favors) from any person or concern that does, or seeks to do, business with Hagerstown Community College under circumstances which might give a reasonable person cause to believe the Trustee or the President would be influenced by such favor in the performance of their
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