An “approved vendor list” is a list of approved vendors established through the process set forth in this Policy. A “closed-ended approved vendor list” is an approved vendor list which has a short period of time, specified by the District, during which vendors may be added to the list and a specified time when the list will expire. An “open-ended approved vendor list” is an approved vendor list with an indeterminate period of time during which vendors may be added to the list, the addition of vendors throughout the effective term of the list, and a specified time after which a vendor on the list must submit qualifications in order to be renewed as an approved vendor on the list. Utah Code § 63G-6a-103(2), (3), (96) (2018) Utah Code § 63G-6a-507(1) (2017)
1.1015.02 PURPOSES OF AN APPROVED VENDOR LIST Issue Date: 12/13/18 CBDB
The District may use an approved vendor list established under this policy in conjunction with bidding, request for proposals, the small purchase process, or the design professional procurement process. Using the list and one of these processes, the District may award a contract to an approved vendor for any procurement item or type of procurement item specified in the request for statement of qualifications used to establish the list. The District may also use an approved vendor list to limit participation in any of these procurement processes to approved vendors. In addition, the District may award a contract to an approved vendor at a price based on established terms as provided for in Policy CBA and below in this policy. Utah Code § 63G-6a-507(6) (2017) Utah Admin. Rules R33-5-204 (June 21, 2017) The District may establish an approved vendor list either for (1) a specific, fully defined procurement item or (2) a future procurement item that is not fully and specifically defined, if the related request for statement of qualifications generally describes the procurement item and the type of vendor that the District seeks to provide the item. The District may not award a contract to an approved vendor for an item that is outside the scope of the general description of the procurement item in the related request for statement of qualifications. A vendor who is not an approved vendor is ineligible for a contract for a procurement item under the procurement identified in the related request for statement of qualifications.
Utah Code § 63G-6a-507(3) (2017) Utah Code § 63G-6a-410(5)(d) (2017)
1.1015.03 USE OF QUOTES WITH AN APPROVED VENDOR LIST Issue Date: 12/13/18 CBDB
Within the approved threshold limits, the District may use the quote process to obtain procurement items using an approved vendor list. This is an informal purchasing process which solicits pricing from several sources. A “quotation” is a statement of price, terms of sale, and description of services offered by a vendor to the District. An electronic quotation is a quotation provided by a vendor through electronic means such as the internet, online sources, email, an interactive web-
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