based market center, or other technology. A quotation is not binding and does not obligate the District to purchase (or the vendor to sell) the item. To use the quote process, the District must obtain quotations which are for the same procurement item (including the same terms of sale, description, and quantity of goods or services). The District must disclose to the vendor that the quotation is for a government entity and inquire whether the vendor is willing to provide a discount to a government entity. The District must also maintain a public record which includes the name of each vendor supplying a quotation and the amount of each vendor’s quotation. Utah Admin. Rules R33-4-110 (June 21, 2017)
1.1015.04 GENERAL REQUIREMENTS FOR APPROVED VENDOR LIST Issue Date: 12/13/18 CBDB
In order to establish an approved vendor list, the District must first complete the statement of qualifications process under Policy CBDA. If that process results in only one vendor qualifying, an approved vendor list cannot be established under that request for statement of qualifications. (However, although no approved vendor list is established, if the requirements set forth in Policy CBA for making an award based on a single response to a solicitation are met, the Board may make an award based on a single statement of qualifications.) Utah Code § 63G-6a-507(2) (2017) Utah Code § 63G-6a-410(1)(b), (5), (12) (2017) Utah Admin. Rules R33-4-109 (June 21, 2017) After an approved vendor list has been established, the list must be published by the District before it can be used. Utah Code § 63G-6a-507(7) (2017)
1.1015.05 ESTABLISHING AND MAINTAINING AN APPROVED VENDOR LIST Issue Date: 12/13/18 CBDB
After receiving the statements of qualifications and evaluation scores submitted by the evaluation committee under Policy CBDA, the Board of Education or its designee shall include on an approved vendor list those vendors meeting the minimum mandatory requirements, evaluation criteria, and applicable score thresholds. Any vendor who does not meet those requirements, criteria, or thresholds shall be rejected as ineligible and not included on the approved vendor list. Utah Code § 63G-6a-507(4) (2017) Each approved vendor list established and maintained by the District shall be either a closed-ended list or open-ended list, according to the specifications and notice given in the associated request for statement of qualifications.
Utah Code § 63G-6a-507(5)(a) (2017) Utah Code § 63G-6a-410(5)(f)(i) (2017)
The District may establish a performance rating system to evaluate the performance of vendors on an approved vendor list if that system is described in the request for statement of qualifications used to establish the list. A rating system must include the minimum performance rating threshold
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