the establishment and use of an approved vendor list. (The Procurement Officer or Board of Education may authorize exceptions to these requirements.) No vendor within the exclusive arrangement may be excluded from the vendor list unless the District determines that the vendor is not qualified, responsive, or responsible. The request for statements of qualifications shall state that all vendors on the prequalified vendor list will be invited to submit bids or quotes. After the prequalified vendor list has been established, the District may award a contract by obtaining bids or quotes from all vendors on the list and taking into consideration a best value analysis that includes, as applicable: 1. cost; 2. compatibility with existing equipment, technology, software, accessories, replacement parts, or service; 3. training, knowledge and experience of employees of the District and of the vendors; 4. past performance of vendors pertaining to the procurement item being purchased; 5. the costs associated with transitioning from an existing procurement item to a new procurement item; or 6. other factors determined in writing by the Procurement Officer or the Board of Education. The District must follow either the quote process described above in this policy or the bidding process described in Policy CBB in obtaining quotes or bids. Utah Admin. Rules R33-4-101b (June 21, 2017)
1.1016 SMALL PURCHASES
1.1016.01 DEFINITIONS Issue Date: 5/8/14 Updated: 12/13/18 CBE
The following definitions apply to this policy: “Annual cumulative threshold” means the maximum total amount that the District may expend to obtain procurement items as small purchase from the same source in a single year. “Individual procurement threshold” means the maximum amount for which the District may purchase a procurement item as a small purchase. “Single procurement aggregate threshold” means the maximum total amount that the District may expend to obtain multiple procurement items from one source at one time as small purchases. Utah Code § 63G-6a-506(1) (2017)
1.1016.02 AVAILABILITY OF SMALL PURCHASE PROCESS
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