maintain a public record which includes the name of each vendor supplying a quotation and the amount of each vendor’s quotation. Utah Admin. Rules R33-4-110 (June 21, 2017) Level 1 For small purchase procurements up to $1,000, the purchaser may select the best source without seeking competitive bids or quotes. The signatures of the requestor and immediate supervisor (or authorized business officer for the department or administration) are required on the purchase order or check request form. If the purchase is made using a District credit/purchase card, the employee should follow District policy for use of such cards. Utah Admin. Rules R33-5-104(3)(a)(i) (June 21, 2017) Level 2 For small purchase procurements between $1,000 and $5,000, the purchaser shall obtain at least two (2) competitive quotes that include minimum specifications and purchase the item or service from the responsible vendor offering the lowest quote that meets the specifications. These quotes may be verbal (for example, by telephone) or in writing. Documentation of quotes for all monetary levels must be attached to the purchase documentation and maintained as part of the District’s records. The signatures of the requestor, immediate supervisor (or authorized business officer for the department), and Business Administrator are required on the purchase order or check request form. Utah Admin. Rules R33-5-107(1) (June 21, 2017) Level 3 For small purchase procurements between $5,000 and $10,000, the purchaser shall obtain at least two (2) written competitive quotes that include specifications and purchase the item or service from the responsible vendor offering the lowest quote meeting the specifications. The written quotes must be attached to the purchase documentation and maintained as part of the District’s records. The signatures of the requestor, immediate supervisor (or authorized business officer for the department), and Business Administrator are required on the purchase order or check request form. Utah Admin. Rules R33-5-107(2) (June 21, 2017) Level 4 For small purchase procurements between $10,000 and $50,000, the purchaser shall obtain at least three (3) written competitive quotes that include specifications and purchase the item or service from the responsible vendor offering the lowest quote meeting specifications. Completed bids and an approved purchase order shall be sent to District purchasing for initiation and purchase. The signatures of the requestor, immediate supervisor (or authorized business officer for the department), and Business Administrator are required on the purchase order or check request form. Utah Admin. Rules R33-5-107(2) (June 21, 2017) Documentation of quotes Documentation of quotes shall contain the following information: 1. The date the quote was received or the dates that the quoted price is valid;
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