After selecting three potential vendors from the approved vendor list, the District shall rank the potential vendors in order and award the contract up to $80,000 to the highest ranked firm or individual. Utah Admin. Rules R33-5-108 (June 21, 2017)
1.1016.07 IMPROPER USE OF SMALL PURCHASE PROCESS Issue Date: 5/8/14 Updated: 12/13/18 CBE
It is unlawful and a violation of District policy to, with improper intent, knowingly divide a single procurement into multiple smaller procurements, including by dividing an invoice or purchase order into multiple invoices or purchase orders, if the single procurement would not have qualified as a small purchase and one or more of the multiple smaller procurements qualify as a small purchase. “Improper intent” means the intent either (a) to avoid having to use a standard procurement process (other than small purchase) that would otherwise be required or (b) to make one or more of the multiple smaller procurements fall under any small purchase threshold (individual item, single purchase aggregate, or annual cumulative). Caution should be exercised with using purchase cards, and employees should not split purchases with such cards to stay under daily purchase limits on purchase cards or the established purchasing thresholds. Utah Code § 63G-6a-506(8) (2017) Additional purchases of the same type of item may be necessary if, for example, it is determined after an order is placed or received that an insufficient quantity was ordered or that incorrect sizes were obtained. If additional purchases of the same item are necessary, for these or other reasons, the employee initiating the purchase must provide a written explanation of the purpose of the purchase and justification as to why it is not considered splitting a purchase. This written explanation should be retained with the vendor invoice.
1.1016.08 IMPROPER USE OF SMALL PURCHASE PROCESS Issue Date: 12/13/18 CBE
All procurements under this policy must comply with the requirements of law and policy, including the prohibition against improperly dividing procurements in Utah Code § 63G-6a-506, the prohibitions relating to unlawful conduct and penalties in Utah Code § 63G-6a Part 24, the prohibitions relating to socialization with vendors and contractors in Utah Admin. Rules R33-24- 104, the prohibitions relating to financial conflicts of interest in Utah Admin. Rules R33-24-105, and the prohibitions relating to personal relationships, favoritism, and bias in Utah Admin. Rules R33-24-106. Procurements of professional service providers and consultants under this policy must also comply with the provision in Utah Admin. Rules R33-4-103(3) prohibiting persons with a conflict of interest or who may respond to a proposal for which the specifications are written from participating in writing the specifications.
Utah Admin. Rules R33-5-105(6) (June 21, 2017) Utah Admin. Rules R33-5-106(8) (June 21, 2011) Utah Admin. Rules R33-5-107(6) (June 21, 2011) Utah Admin. Rules R33-5-108(5) (June 21, 2011)
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