1.1017 EXCEPTIONS TO STANDARD PROCUREMENT PROCESSES
1.1017.01 EXCEPTIONS TO STANDARD PROCUREMENT PROCESSES Issue Date: 5/8/14 Updated: 01/03/19 CBF
Any procurement by the District must either be done through one of the standard procurement processes or under a valid exception to those standard processes. The standard procurement processes are (1) bidding, as described in Sections 1.1011 and 1.1012; (2) requests for proposals, as described in Section 1.1013; and (3) small purchases, as described in Section 1.1016. The exceptions to the standard procurement processes are sole source procurement, emergency procurement, community rehabilitation program procurement, and prison industry goods procurement. The requirements relating to each exception are set forth in this policy. Utah Code § 63G-6a-103(82), (87) (2018)
Utah Code § 63G-6a-802 (2016) Utah Code § 63G-6a-803 (2016) Utah Code § 63G-6a-804 (2013) Utah Code § 63G-6a-805 (2016) Utah Admin. Rules R33-8-101 (June 21, 2017)
1.1017.02 NOTICE OF INTENT TO AWARD WITHOUT STANDARD PROCUREMENT PROCESS Issue Date: 01/03/19 CBF Before the District may award a contract under the sole source, transitional costs/best interest, or specified circumstances procurement processes (rather than one of the standard procurement processes), a “Notice of Intent to Award a Contract Without Engaging in a Standard Procurement Process” must be approved by the Procurement Officer or the Board of Education. The District may use the form prepared by the Procurement Policy Board or may use its own form, but the notice must be in writing and include, at a minimum, the following information: 1. A description of the procurement item (including, when applicable, the proposed scope of work); 2. The total value of the procurement item (including, when applicable, the actual or estimated full lifecycle cost of maintenance and service agreements); 3. The duration of the proposed contract; 4. The signature of an authorized official of the District; and 5. Research by the District establishing the necessary elements for the alternative method to be used, as follows:
a. For sole source procurement, showing that there are no other competing vendors or sources for the procurement item in accordance with the requirements set out below; b. For transitional costs/best interest procurement, showing that transitional costs are a significant consideration in selecting the procurement item and the results of a cost benefit analysis documenting that transitional costs are unreasonable or cost-prohibitive and that awarding the contract without engaging in a standard procurement process is in the best interest of the District, in accordance with the requirements set out below; and
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