b. only one bidder may be awarded a contract per category; 3. Based on the lowest bid by line item, provided: a. the solicitation indicates that a contract will be awarded based on the lowest bid per line item, task or service; b. only one bidder may be awarded a contract per line item, task or service; or 4. Based on another specific objective methodology described in the solicitation, such as for primary and secondary contracts (as described below), approved by the Procurement Officer or Board of Education or its designee. Multiple award contracts in a request for proposals shall be conducted and awarded in accordance with the requirements for a request for proposals procurement process and awarded in accordance with point thresholds and other methodology set forth in the request for proposals describing how multiple award contracts will be awarded with enough specificity as to avoid the appearance of any favoritism affecting the decision of whether to award a multiple contract and who should receive a multiple award contract. Utah Admin. Rules R33-12-301 (June 21, 2017) Multiple award contracts for unidentified procurement items An “unidentified procurement item” is a procurement item that at the time the solicitation is issued: 1. Has not been specifically identified but will be identified at some time in the future, such as an approved vendor list or approved consultant list; 2. Does not have a clearly defined project or procurement specific scope of work; and 3. Does not have a clearly defined project or procurement specific budget. Unidentified procurement items may be procured under the applicable approved vendor list thresholds. A request for proposals, request for statements of qualifications, or multi stage solicitation issued for a multiple award contract for unidentified procurement item(s) must specify the methodology that the District will use to determine which vendor under the multiple award contract will be selected. The methodology must include a procedure to document that the District is obtaining best value, including an analysis of cost and other evaluation criteria outlined in the solicitation. The methodology must also ensure the fair and equitable treatment of each multiple award contract vendor, including using methods to select a vendor such as: 1. a rotation system, organized alphabetically, numerically, or randomly; 2. assigning a potential vendor or contractor to a specified geographical area; 3. classifying each potential vendor or contractor based on the potential vendor's or contractor's field or area of expertise; or 4. obtaining quotes or bids from two or more vendors or contractors. Utah Admin. Rules R33-12-301a (June 21, 2017) Ordering from a multiple award contract
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