1.1019.07 PARTICIPATING IN A STATE CONTRACT Issue Date: 5/8/14 Updated: 3/10/16 CBH
A “cooperative purchasing organization” is an organization, association, or alliance of purchasers established to combine purchasing power in order to obtain the best value for the purchasers by engaging in cooperative procurements in accordance with the Procurement Code. The District may obtain a procurement item from a state cooperative contract or a contract awarded by the state’s chief procurement officer or that resulted from a cooperative procurement between the state’s chief procurement officer and another state, a cooperative purchasing organization, or a public entity inside or outside of Utah, without signing a participating addendum if the solicitation used to obtain the contract includes a statement indicating that the resulting contract will be issued on behalf of public entities and, as applicable, nonprofit organizations and agencies of the federal government. Utah Code § 63G-6a-104(5) (2018) Utah Code § 63G-6a-2105(1), (2) (2016)
1.10110 RECORDS OF PROCUREMENT
1.10110.01 RECORDS RETENTION Issue Date: 5/8/14 Updated: 01/03/19 CBI
The District shall retain and dispose of all procurement records in accordance with the Utah Government Records Access and Management Act (“GRAMA”) and Section 3.0210. The District’s official contract file relating to each procurement shall include all written determinations required by the District’s procurement policies, the rules of the Utah Procurement Policy Board, or the Utah Procurement Code. For all procurements on which $50 or more is expended, the District shall keep written records for the longer of: six years, the time otherwise required by law, or the time provided for in rules made by the Procurement Policy Board. These written records shall be made available to the public upon
request as provided by Section 3.0210. These written records shall include: 1. the name of the provider from whom the procurement was made; 2. a description of the procurement item; 3. the date of the procurement; and 4. the expenditure made for the procurement.
Utah Code § 63G-6a-2002 (2016)
1.10110.02 RECORDS OF SMALL PURCHASE, SOLE SOURCE, AND EMERGENCY CONTRACTS Issue Date: 5/8/14
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