Utah Admin. Rules R277-113-5(2) (February 7, 2017)
2.0120.11 TITLE I AMENDMENTS Issue date: 1/11/24 EQUIPMENT POLICY
Long-term assets costing $300 or more are coded to object 611 through 735 as appropriate. The fixed asset secretary monitors these accounts, gathers all pertinent details for the assets including its location, enters the assets in the fixed asset tracking system, and ensures assets are tagged. Any long-term asset meeting the capitalization threshold of $5,000 are capitalized and depreciated. Asset reports by building and room are issued in March of each year for each building and room. The secretary at each building reports back on the status of each asset including assets that moved location or needing disposal. The technology department is notified for any electronic assets to be moved or disposed of through commercial recycling. Information and pictures of other assets to be disposed of are sent to the accounting secretary to post for public surplus and sold at auction. As assets are disposed of the fixed asset secretary removes them from the district-wide inventory listing. Adopted: 1/11/24 FISCAL CONTROL POLICY Internal controls are designed to limit the risk of misstatement due to errors, theft and misappropriation of district assets. The control environment reflects the overall attitude, awareness, and action of the Board, Administration, and others concerning the importance of internal control and its emphasis in the district. The accounting system establishes a method to identify, assemble, analyze, classify, record, and report the District’s transactions and to maintain accountability for the related assets and liabilities. Policies and procedures balance the effectiveness of controls with the costs associated with implementing them. Commitment to internal controls is necessary at all levels of the District in order for the controls to be effective. PROCEDURES Budgets are set annually for each program and the District. A director or administrator approves purchases within budgets. An administrator participates in and approves the hiring and assignment of employees. Employee assignments are reviewed annually by administration. Adopted: 1/11/24 TITLE I COMPARABILITY Duchesne County School District ensures equivalence among schools in assigning the number of teachers, administrators and auxiliary personnel. Student enrollment in each school and in each grade within the school are the determining factors in the allotment of personnel to be hired in that school and grade.
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